Legal Administrative Support

2 months ago


New York, United States Della Infotech Full time
Location:

300 Park Ave, New York, NY

Bill Rate:

BR

Part-time

Flexible, between 24 - 32hrs

Duration:

9 months

Responsibilities:
• Scheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetings
• Assist with arranging any large GLO/Division meetings
• Would interact by phone and online meetings with team members outside of the US
• Prepare, monitor, and follow up on expense reports for OGC members
• Travel support:
• Liaise with destination admins/GLO members regarding the travel
• Prepare, monitor, and follow up on requisite visas and other travel requirements (eg vaccines) • Book accommodation and ensure transportation has been arranged
• Ensure calendars are up to date
• Create and format presentations in Google Slides
• Provide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft Word
• Monitor physical mail for GLO team members, and deliver from mailroom to team member offices
• Help with preparation for, running of, and follow-ups from the GLO Quarterly Webcast
• Manage annual holiday party, Colgate Cares events, etc.
• Register visitors with lobby/security, arrange for security badges
• Book meeting rooms and visitor offices
• Provide coverage when Chief Legal Office's (CLO) admin is absent
• Manage access to Onit system via Okta
• Troubleshoot minor Onit issues, assist with standard/routine updates.
• Manage creation of new Google Groups and maintenance of existing ones
• Assist with onboarding of new GLO employees - computer set-up. Potential Google training
• Maintain GLO Tools Google Slide Deck
• Assist with documentation of new Onit tools
• Create and manage Looker Studio dashboards

Required Competencies:
• High level of expertise with Google Suite of tools, particularly Google Slides, Docs and Sheets, as well as Microsoft Word, Excel and PowerPoint.
• Knowledge of Looker Studio a plus.
• Collaborative, friendly, energetic - will need to work well with executive Admins
• Creative problem-solver

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