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Health Affairs Coordinator

2 months ago

Washington, United States Project HOPE Full time
Health Affairs Coordinator, Health Affairs

Location:
District of Columbia
United States

Health Affairs produces the nation's leading journal of health policy, curated commentary and analysis on Health Affairs Forefront, policy briefs, events, and more. Published since 1981, the Health Affairs journal is read by US federal, state, and local policymakers; health industry leaders; and academics and advisors in fields such as health economics, medicine, public health, and political science.

Health Affairs is an editorially independent and nonpartisan division ofProject HOPE, an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world's most pressing global health challenges.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

POSITION SUMMARY:

The Health Affairs Coordinator assists the Health Affairs team with ongoing and short-term editorial and business projects. They assist with all aspects of project management and general reports for senior management regarding status of projects. The Health Affairs Coordinator communicates with editorial board, funders, and other Health Affairs audiences and provide general support for the administration of projects. They contribute to the substantive work of the organization through drafting and editing documents.

PRINCIPAL RESPONSIBILITIES:
  • Assist the Health Affairs team with coordinating deliverables and activities for ongoing and short-term projects, including: monitoring deadlines; reviewing responsibilities with team; and assisting with reporting and summarizing progress of projects.
  • Schedule meetings (external and internal) with Health Affairs' funders, editorial and business leadership; coordinate team calendars.
  • Coordinate information documentation, logging, and filing to assure retention and access to project information; assist with on-going reporting on project deliverables; serve as central repository for Health Affairs shared documents.
  • Coordinate and edit internal and external communications and presentations for Health Affairs senior management in Word, PowerPoint and Excel. Update reports to prepare team members for significant monthly and quarterly meetings.
  • Prepare first drafts of various documents including the monthly editor's page, social media promotional materials, and internal and external reports.
  • Maintain Health Affairs Editorial Board information and coordinate communications with and presentations to the Board. Maintain accurate Board mailing list.
  • Provide support for Health Affairs' events, including on-site and pre-event support for speakers.
  • Coordinate meetings and travel arrangements for team members; scheduling funder calls and visits; preparing and submitting all approval forms and reservations; membership registrations and renewals; conference and seminar registrations etc.
  • Track expenditures and general office accounting, including expense reports on behalf of team members.
  • Administration of office parking and commuter benefits
  • Other duties as assigned.
MINIMUM QUALIFICATIONS:
  • Three years of work experience in an administrative capacity. Editorial and project coordination experience preferred.
  • Bachelor's degree preferred.
  • Demonstrated ability to communicate clearly and concisely.
  • Demonstrated experience and facility with databases and content management systems.
  • Strong interpersonal skills with ability to develop positive relationships quickly and work in a team atmosphere
  • Ability to work well under pressure, and to respond flexibly and resourcefully to workload fluctuations, demonstrating initiative and problem solving skills
  • Demonstrated experience in planning and organization; able to handle multiple tasks or projects of high priority in a professional and efficient manner.
  • Demonstrated motivational skills, professional maturity, and the ability to maintain confidentiality of information.
  • Intermediate skills in Word, Excel, PowerPoint, and Outlook
  • Attention to detail with good organizational, communication, and people skills.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:
  • While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
  • Must be able to communicate in verbal and written form
Work environment:
  • Typical office environment with exposure to a minimal noise level.


Salary range starting at $54,000 USD per year based on candidates residing in the US. Compensation for the role is dependent on several factors including a candidate's location, qualifications, skills, and experience. Project HOPE offers comprehensive benefits as part of the total compensation package including health, dental, vision and life insurance, 403(b), paid leave, and much more. For more information about our benefits please visit our benefits page.

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you for your interest in Project HOPE.