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Office Manager

3 months ago

Charlotte, United States Pierson Wireless Full time
JOB TITLE: Office ManagerDEPARTMENT: Accounting REPORTS TO: Accounting Supervisor, Administrative StaffOFFICE MANAGER SUMMARY: This opportunity is perfect for someone that wants to build upon their accounting career in a relaxed environment .OFFICE MANAGER DUTIES AND RESPONSIBILITIES:
  • Documents financial transactions.
  • Support for accounts receivable function.
  • Customer setup.
  • Customer invoicing.
  • Collections/Cash Application.
  • Backup and supplemental support for accounts payable function.
  • Vendor setup.
  • Credit card and expense reporting (through Ramp software).
  • Supplemental general accounting support, as needed.
  • Journal entries.
  • Cash reconciliations.
  • Balance Sheet account reconciliations.
  • Opening and distributing mail.
  • Maintain annual corporate calendar.
  • Clocks in and out for activities throughout the day in Pierson Wireless' project management cloud solution.
  • Safely operates company-provided equipment and vehicles and follows all local laws, regulations, and ordinances.
  • Submits all receipts and expense records.
  • Assisting Owners and Directors with administrative duties .
OFFICE MANAGER BENEFITS:
  • Competitive salary
  • Medical, Vision, and Dental insurance - EMPLOYER pays 100% of employees' premiums
  • 401(k) retirement savings with employer match - eligible after 90 days
  • EMPLOYER provided Short term / Long term disability, Life insurance and Accidental Death & Dismemberment after 1 year
  • Meal stipend while traveling
  • Paid travel time
  • Paid training/certifications
  • Paid vacation
  • Paid holidays
OFFICE MANAGER QUALIFICATIONS:
  • Bachelor's Degree in business, accounting, or finance preferred.
  • Associate's Degree in business, accounting, or finance required.
  • 3+ years of relevant experience.
  • Vista software experience is preferred but not required.
  • Construction accounting experience is preferred but not required.
  • Working knowledge of generally accepted accounting principles.
  • Stable work history.
OFFICE MANAGER COMPETENCIES:
  • Analytical Skills -
  • Identifies and resolves problems.
  • Demonstrates attention to detail.
  • Demonstrates intermediate math aptitude.
  • Composes thorough and detailed written technical documentation, procedures, manuals, etc.
  • Communication Skills -
  • Writes clearly and informatively. Edits work for spelling and grammar.
  • Enjoys transparent working environment and comfortable communicating with on-site and remote employees.
  • Updates daily status on tasks performed and priorities.
  • Time Management Skills -
  • Demonstrates follow-up skills.
  • Provides timely and professional support to all internal/external customers.
  • Prioritizes regular workload, special tasks, and concurrent projects, allocating time and resources to ensure that work is completed accurately and efficiently within an established time frame.
  • Other -
  • Self-motivated.
  • Team-oriented. Consults with Team members and management as needed to complete assigned responsibilities.
  • Works with minimal supervision.
  • Maintains strict confidentiality.
  • Basic Computer Skills -
  • Quickly learns and achieves proficiency in new software applications as needed.
  • Demonstrates ability to create formulas in MS Excel; run queries in company software applications.
OFFICE MANAGER PHYSICAL DEMANDS AND WORK ENVIRONMENT:
  • Occasionally required to stand
  • Occasionally required to walk
  • Continually required to sit
  • Continually required to utilize hand and finger dexterity
  • Continually required to talk or hear
  • While performing the duties of this job, the noise level in the work environment is usually quiet
  • The employee must occasionally lift and/or move more than 10 pounds
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Thank you for your interest in Pierson Wireless Corp. We look forward to seeing your application. Be sure to attach a copy of your resume before submitting. Failure to answer all of the Additional Questions may result in your application being disqualified from consideration.