Executive Assistant

6 days ago


Kirkland, United States Madrona Capital Full time

Madrona Capital is a boutique hotel investment firm that buys, renovates, and operates hotels. We are in our growth phase, are adding hotels to our portfolio, and are driven by a focused mission to bring tired assets back to life while improving guest experiences. We are creating content to share with the world

Overview:
Madrona Capital is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO + team. The ideal candidate will have excellent communication skills, be proficient in office management tasks, and possess strong computer literacy. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our organization.

Duties:
- Manage CEO's calendar + email, schedule appointments, and coordinate meetings
- Assist with planning and coordination for meetups + events
- Schedule + coordinate content creation with executive + team
- Manage tasks for rehab & operations of hotels
- Manage social media accounts + email marketing
- Run payroll + help onboard new team members
- Book travel + accommodations
- Pay bills + vendor invoices
- Utilize DocuSign or to facilitate electronic document signing
- Initiate wire transfers as directed/needed
- Maintain + order supplies
- Act as a personal assistant to CEO, providing support as needed
- Some travel required to support projects, content, or CEO while traveling

Experience:
- Proven experience as an Executive Assistant or similar role
- Strong computer literacy with proficiency in Microsoft Office Suite + Google Workspace
- Familiarity with DocuSign or other electronic signature software
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional attention to detail and accuracy in all work performed
- Strong written and verbal communication skills
- Ability to maintain confidentiality and exercise discretion when handling sensitive information
- Previous experience in office management or administrative support is preferred
- Real Estate or Property Management experience/knowledge is preferred, but not required.
If you are a proactive individual who thrives in a fast-paced environment and enjoys supporting
executives in their day-to-day operations, we would love to hear from you

Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off

Schedule:
8 hour shift
Monday to Friday
Located in Seattle area - Remote work


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