Administrative Assistant- EPIC

2 months ago


Hampton, United States VersAbility Resources Full time


Administrative Assistant- EPIC

Hampton, VA

Staff

Staff

Position Purpose:

Performs administrative duties and office support activities for the Children Services Program staff.

Primary Duties:

  • Coordinates initial intake meetings with families referred to Early Intervention program.
  • Coordinates obtaining language or hearing interpreter as needed for initial intake meetings.
  • Maintains child's chart to include filing documentation received from Service Coordinator.
  • Forwards all Individual Family Service Plans to child's physician for physician certification.
  • Maintains inventory control and coordinates purchases for office supplies as needed.
  • Adds postage to envelopes as needed to complete mailings.
  • Prepares EPIC Welcome books that are provided to parents.
  • Complete department billing monthly.
  • Maintain TRAC IT and Credible database for new referrals and discharges.
  • Maintain cleanliness of EPIC intake room.
  • Provides assistance to EPIC staff in scheduling rooms for meetings held at VersAbility.
  • Mail out birthday cards for children served in program.
  • Complete requests for documentation to outside vendors such as Social Security Administration or legal entities.
  • Maintains communication with Infant & Toddler Connection of Hampton/Newport News to ensure remaining in compliance with processes and procedures of TRAC IT platform.
  • Other duties as assigned.

Qualifications/Skills Knowledge & Abilities:

Education: High School diploma, advanced degree preferred, business or related field.

Experience: 3+ years' experience working with individuals with disabilities preferred. Must have knowledge of office procedures and compliance requirements. Proficiency required in customary computer software applications within a business environment.

Skills Knowledge & Abilities:

  • Skilled in prioritizing tasks to ensure projects are successfully completed within established deadlines
  • Skilled in proactively resolving issues with strong decision-making capacity
  • Skilled in MS Office suite and other software products
  • Skilled in verbal and written communication
  • Skilled in editing skills with exceptional attention to detail
  • Ability to work independently
  • Ability to handle confidential information with discretion
  • Ability to multi-task in a fast-paced environment and adapt quickly to changing priorities
  • Willingness to learn about Early Intervention program.

VersAbility Resources Inc. is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran



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