Administrative Assistant- EPIC
2 months ago
Administrative Assistant- EPIC
Hampton, VA
Staff
Staff
Position Purpose:
Performs administrative duties and office support activities for the Children Services Program staff.
Primary Duties:
- Coordinates initial intake meetings with families referred to Early Intervention program.
- Coordinates obtaining language or hearing interpreter as needed for initial intake meetings.
- Maintains child's chart to include filing documentation received from Service Coordinator.
- Forwards all Individual Family Service Plans to child's physician for physician certification.
- Maintains inventory control and coordinates purchases for office supplies as needed.
- Adds postage to envelopes as needed to complete mailings.
- Prepares EPIC Welcome books that are provided to parents.
- Complete department billing monthly.
- Maintain TRAC IT and Credible database for new referrals and discharges.
- Maintain cleanliness of EPIC intake room.
- Provides assistance to EPIC staff in scheduling rooms for meetings held at VersAbility.
- Mail out birthday cards for children served in program.
- Complete requests for documentation to outside vendors such as Social Security Administration or legal entities.
- Maintains communication with Infant & Toddler Connection of Hampton/Newport News to ensure remaining in compliance with processes and procedures of TRAC IT platform.
- Other duties as assigned.
Qualifications/Skills Knowledge & Abilities:
Education: High School diploma, advanced degree preferred, business or related field.
Experience: 3+ years' experience working with individuals with disabilities preferred. Must have knowledge of office procedures and compliance requirements. Proficiency required in customary computer software applications within a business environment.
Skills Knowledge & Abilities:
- Skilled in prioritizing tasks to ensure projects are successfully completed within established deadlines
- Skilled in proactively resolving issues with strong decision-making capacity
- Skilled in MS Office suite and other software products
- Skilled in verbal and written communication
- Skilled in editing skills with exceptional attention to detail
- Ability to work independently
- Ability to handle confidential information with discretion
- Ability to multi-task in a fast-paced environment and adapt quickly to changing priorities
- Willingness to learn about Early Intervention program.
VersAbility Resources Inc. is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran
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