Senior Administrative Coordinator

4 weeks ago

Los Angeles, United States Loyola Marymount University Full time

Under general supervisor this position will keep the departments/programs organized and ensure that everything runs smoothly. The Senior Administrative Coordinator make possible the fulfillment of many of the duties of the Chairs/Directors, Faculty, and Administrators. Chairs/Directors and Senior Administrative Coordinators work closely together to develop mutually supportive expectations and relationships.

Position Specific Accountabilities

In cooperation with the Chair/Director, manage budget of the Department/Program.

  • Collaborate with Chair/Director regarding decisions of budget allocation and spending and determining feasibility of purchases and programming. Maintain up-to-date knowledge of university fiscal policies and procedures; interpret and apply fiscal policies to ensure department/program compliance. Supervision of the Department/Program budget remains the responsibility of the Chair/Director.
  • Track, monitor, and maintain files relating to department/program expenses.
  • Maintain accurate records and create/submit all necessary paperwork related to departmental/program operations, including PCard reports, travel expense reports, invoices and reimbursements, and reclassifications.
Manage all resources and operations necessary to the daily functioning of the department.
  • Anticipate, identify, and resolve problems that affect the efficient flow of work within and among departments/programs or outside groups.
  • Manage conference and communal spaces within Department/Program.
  • Assess and manage common equipment, office materials, office space, and other resources (telephones, RMP lines, etc.) and assess and address needs of department/program.
  • Serve as primary department liaison between Department/Program and all on- and off-campus offices, departments, and vendors.
  • Serve as primary point of contact for visitors to the Department/Program, including students and off-campus guests. Answer general questions and refer visitors to appropriate faculty or resources as necessary.
  • Oversee updates and maintenance of Department/Program website.
  • Maintain working knowledge of technology and equipment used by Department/Program and faculty, upgrading skills and knowledge as necessary.
  • Support events in coordination with organizers, Dean's Office staff (if appropriate).
Collaborate with Chair/Director and/or faculty to manage and oversee event coordination and departmental and program meetings.
  • Advise and coordinate planning process; may include scheduling meetings, creating and monitoring budgets, tracking spending, and creating agendas/programs.
  • Manage and oversee publicity efforts as necessary.
  • Serve as designated contact for guests and speakers.
  • Arrange and/or provide hospitality and on-site support.
Manage and supervise work study students to assist in daily Department/Program operations.
  • Coordinate details of hiring process, including creating and posting job descriptions, recruitment, reviewing resumes, holding interviews, and initiating hiring process in conjunction with Student Employment Services.
  • Oversee all aspects of work study student employment, including training, supervision, evaluation, and timecard management and approval.
Facilitate faculty recruitment/searches and the hiring/promotion process of tenure-line, term, and part-time faculty in cooperation with the Chair/Director.
  • Assist Chair/Director with search process for tenure-track faculty positions.
  • Provide administrative support for part-time faculty hiring process and full-time faculty promotion process.
  • Provide support for departmental orientation for new tenure-track and contingent faculty on departmental resources, policies, and procedures.
Maintain records for Department/Program and faculty.
  • Maintain confidential files as necessary, including emergency contact information, as well as any other confidential departmental documents.
  • Compile and maintain records regarding syllabi, course descriptions, and final exams according to current university and college policies.
  • Assist Chair/Director with assessment activities, compiling and maintaining records as necessary.
Participate in shared governance of Bellarmine College of Liberal Arts and the University.
  • Participate in shared governance structures of the Bellarmine College of Liberal Arts as described in College Bylaws.
  • May be called upon to participate in College or University initiatives or committees on an ad hoc basis, as determined in conjunction with Chair/Director and the Dean.
Represent LMU within the Bellarmine College of Liberal Arts community and at professional organizations, events or associations.

Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values or the LMU. Communicate and employ interpersonal actions that models high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications
  • Typically a Bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of benefit regulation/policy changes.
  • Minimum 4 years of varied and progressively responsible official, secretarial, and clerical experience, preferably in a university setting.
  • Demonstrated knowledge in the areas of: customer service, event planning/scheduling, office maintenance, copyright laws, "fair use" and other academic policies. Detailed oriented.
  • May train or assist others with technology. May update standard information/data to website/blog within the applications content management system.
  • Exemplary communication skills (both written and oral); ability to multi-task, retrieve data in timely manner,
  • Highly developed organizational and leadership skills.
  • Demonstrated computer competency and preferably knowledgeable of Microsoft Windows and Office. Intermediate to advanced computer skills are preferred. Familiarity with email, internet and data retrieval.


The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

#HERC#/#HEJ#

Staff Regular

Salary range
$25.19 - $31.49 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

  • Senior Administrative Coordinator

    54 minutes ago

    Los Angeles, California, United States University of Southern California Full time

    We are seeking a highly skilled and organized Senior Administrative Coordinator to join our team at the University of Southern California. As an employee, you will be part of a world-class research university and play a critical role in supporting our administrative functions.Job SummaryThe Senior Administrative Coordinator will provide exceptional...

  • Senior Administrative Coordinator

    4 days ago

    Los Angeles, United States Loyola Marymount University Full time

    The Senior Administrative Coordinator helps keep the Department organized and ensures that day-to-day operations run smoothly. The Senior Administrative Coordinator works with the Department Chair, Department faculty and students, BCLA Administrators, and other Senior Administrative Coordinators to facilitate the administrative work of the Department. 1. In...

  • Senior Administrative Assistant

    1 week ago

    Los Angeles, United States Caltech (California) Full time

    Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Caltech is...

  • Administrative Coordinator

    2 weeks ago

    Los Angeles, California, United States Charlap Hyman & Herrero Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Charlap Hyman & Herrero. As an Administrative Coordinator, you will be responsible for ensuring the smooth operation of our office, including managing our calendar, coordinating travel, and preparing meeting...

  • Senior Administrative Coordinator

    4 weeks ago

    Los Angeles, United States Loyola Marymount University Full time

    Under general supervision, this position will create and maintain a professional office environment that will promote efficiency and support the daily operations for all services offered through the Dean's Suite. Perform a variety of administrative/secretarial duties to support the College of Communication and Fine Arts Dean's Office. Position Specific...

  • Administrative - Administrative Coordinator

    4 days ago

    Los Angeles, United States Los Feliz Full time

    DetailsClient Name Los Feliz Job Type Local Offering Non-Clinical Profession Administrative Specialty Administrative Coordinator Job ID 15436810 Job Title Administrative - Administrative Coordinator Weekly Pay $880.0 Shift DetailsShift 8hr Days Scheduled Hours 40 Job Order DetailsStart Date 01/13/2025 End Date 04/14/2025 Duration 13 Week(s) Client...

  • Senior Administrative Assistant

    1 week ago

    Los Angeles, United States California Institute of Technology Full time

    Caltech is seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to multiple faculty members within the Computing and Mathematical Sciences Department. This role will involve working c Administrative Assistant, Administrative, Senior, Assistant, Technology, Support, Education

  • Senior Administrative Assistant

    2 weeks ago

    Los Angeles, United States California Institute of Technology Full time

    Caltech is seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to multiple faculty members within the Computing and Mathematical Sciences Department. This role will involve working c Administrative Assistant, Administrative, Senior, Assistant, Technology, Support, Education

  • Administrative - Administrative Coordinator

    2 days ago

    Los Angeles, United States CSMC Playa Vista Full time

    DetailsClient Name CSMC Playa Vista Job Type Local Offering Non-Clinical Profession Administrative Specialty Administrative Coordinator Job ID 15438083 Job Title Administrative - Administrative Coordinator Weekly Pay $880.0 Shift DetailsShift 8hr Days Scheduled Hours 40 Job Order DetailsStart Date 12/16/2024 End Date 03/17/2025 Duration 13 Week(s) Client...

  • Senior Human Resources Coordinator

    1 hour ago

    Los Angeles, California, United States Saicon Consultants Inc. Full time

    Job Title: Senior Human Resources CoordinatorAbout Us:Saicon Consultants Inc. is a leading provider of human resources solutions, dedicated to delivering exceptional services to our clients.Job Overview:We are seeking a highly skilled and experienced Senior Human Resources Coordinator to join our team. The successful candidate will be responsible for...

  • Administrative Coordinator

    1 week ago

    Los Angeles, United States EO Charging Full time

    Job Summary:The Administration Coordinator will provide essential administrative support to the USA Presidents of the company. This role will involve managing diaries, coordinating travel arrangements, and handling general administrative tasks to ensure the smooth operation of the Presidents' office.Key Responsibilities:Diary Management:Manage and maintain...

  • Administrative Coordinator

    1 week ago

    Los Angeles, United States EO Charging Full time

    Job Summary:The Administration Coordinator will provide essential administrative support to the USA Presidents of the company. This role will involve managing diaries, coordinating travel arrangements, and handling general administrative tasks to ensure the smooth operation of the Presidents' office.Key Responsibilities:Diary Management:Manage and maintain...

  • Administrative Coordinator

    4 weeks ago

    Los Angeles, United States Kheir Clinic Full time

    SUMMARY The Administrative Coordinator is responsible for matters pertaining to the Administration Office, which include: maintaining general clerical duties and completing projects as assigned that will streamline the workflow of the Administration Office. ESSENTIAL JOB FUNCTIONS Provide daily reception, telephone & administrative support for office...

  • Administrative Coordinator

    1 month ago

    Los Angeles, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of an Administrative Coordinator to join our team in Los Angeles, California. The role is central to creating a positive and engaging environment for our team members. The Administrative Coordinator will be instrumental in maintaining an organized and efficient office space, managing various administrative...

  • Senior Administrative Support Specialist

    7 days ago

    Los Angeles, California, United States City National Bank Full time

    About the RoleAt City National Bank, we're seeking a highly skilled Senior Administrative Support Specialist to join our team. As an Administrative Operations Coordinator, you will play a vital role in supporting our manager and team members, ensuring seamless office operations and exceptional client service.Key ResponsibilitiesSchedule meetings, reports,...

  • Administrative Coordinator

    4 weeks ago

    Los Angeles, United States Loyola Marymount University Full time

    Performs a variety of administrative duties to support the Financial Aid outreach unit. Will handle confidential information and provide excellent customer service. This position will provide administrative support for outreach efforts. POSITION SPECIFIC RESPONSIBILITIES: Provide quality customer service to all callers and visitors to the office. Serve as...

  • Senior Legal Operations Coordinator

    1 hour ago

    Los Angeles, California, United States Addison Group Full time

    OverviewThe Addison Group is seeking a highly skilled Senior Legal Operations Coordinator to join their team. This role involves managing administrative tasks, ensuring smooth communication with clients and stakeholders, and overseeing billing and project management processes.

  • Administrative Coordinator

    3 weeks ago

    Los Angeles, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for a diligent Administrative Coordinator to join our team in the non-profit sector, based in Los Angeles, California. Your role will be centered on managing recruitment activities, maintaining accurate applicant records, and coordinating communication within the recruitment process. This role offers a short term...

  • Administrative Coordinator

    1 week ago

    Los Angeles, United States APR Consulting Full time

    An aerospace client is looking for an Administrative Coordinator who will provide leadership administrative control and support to our Plant Facilities Manager/Maintenance team in our Northridge, CA offices.Location: Northridge, CA 91324 (On-site)Position: Administrative CoordinatorPay Rate: $28.44/hr. on W2Duration: 12 months or...

  • Administrative Coordinator

    1 week ago

    Los Angeles, United States APR Consulting Full time

    An aerospace client is looking for an Administrative Coordinator who will provide leadership administrative control and support to our Plant Facilities Manager/Maintenance team in our Northridge, CA offices.Location: Northridge, CA 91324 (On-site)Position: Administrative CoordinatorPay Rate: $28.44/hr. on W2Duration: 12 months or...