Onsite - Executive Assistant

1 week ago

Philadelphia, United States Mitchell Titus Full time
Category
Administration

Description

Job description

Achieving Excellence Together

You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to your unique skills, talents and personality to achieve great things. Mitchell Titus is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

POSITION SUMMARY:

Mitchell & Titus is seeking a highly polished and diligent executive administrative professional to assist Partners, HR, and a small office. The ideal candidate is confident, tech-savvy and has a knack for building rapport with key stakeholders. This person must love to organize, multi-task, manage projects, make decisions, facilitate and interface with internal and external parties in a fast-paced, dynamic environment.

Responsibilities and expectations will require accurate analysis and use of initiative and independent judgment with frequent access to highly confidential and highly complex information. Manage correspondence, Executive presentations, metrics, and various reports and will be expected to collaborate with various staff and departments in preparing for or conducting special projects or assignments as needed.

Key Accountabilities:
    • Provide high level executive administrative assistance to a team of Partners, plan and coordinate meetings and travel; develop correspondence, spreadsheets and presentations.
    • Extensive amount of T&E utilizing Conquer for all MT's offices
    • Support Human Resources in some admin tasks
    • Manage and present data: verify data from multiple sources; compile, review and analyze data; provide metrics; compile and generate reports, statistics, timelines, tables, graphs
    • Provide a bridge for smooth between office managing partners and other partners, and external executive offices; demonstrating leadership to maintain credibility, trust and support.
    • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Skills & Abilities
    • Strong interpersonal skills and the ability to build relationships with stakeholders, including partners and external board members
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    • Expert level written and verbal communication skills
    • Ability to manage confidential information without issue
    • Advanced skills in the use of Word, Excel, PowerPoint and search engines.
    • Ability to work in a dynamic environment; hands-on, shift altitudes easily, multi-task
Position Requirements

Education & Experience
    • Prior experience supporting CEO or other C-Level Executive preferred.
    • BA/BS.
    • Understands and interprets written information; identifies relevant details, facts and specifications; communicates thoughts, ideas, information and messages in writing; records information completely and accurately; uses language appropriately; performs basic computations; applies rules and principles.
    • Strong work tenure: prioritizing work, contacts, calendar demands; screening and processing calls and inquiries; planning and coordinating meetings and travel; developing correspondence and presentations.

Mitchell Titus Equal Employment Opportunity Statement:

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Full-Time/Part-Time
Full-Time

Keywords

Position
Executive Personal Assistant

Number of Openings
1

Exempt/Non-Exempt
Exempt

Location
Philadelphia

About the Organization
Mitchell & Titus, LLP (Mitchell & Titus) is the preeminent minority-controlled professional services firm offering assurance, advisory and tax services in the US. Founded in 1974, we are headquartered in New York, and have offices in Baltimore, Chicago, Newark, Philadelphia and Washington DC. Our inclusive environment and diverse thinking result in creative options for our clients. Mitchell & Titus' heritage of quality and seasoned professionals bring varied insight to every engagement. For over 40 years, we offer dedicated teams focused on several key industries, and who bring specialized knowledge to offering you with accounting, tax and advisory services.

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

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