Administrative Coordinator, PBS KIDS

4 days ago

Arlington, United States PBS Full time
Position Title:
Administrative Coordinator, PBS KIDS

Department:
Initiatives & Creative Production

Corporate Area:
PBS KIDS

Status:
Regular, Full time NonExempt

Manager Title:
VP, Initiatives & Creative Production

Position Overview:

PBS KIDS uses the power of media to engage and inspire children ages 2-8, working with the top producers of content to support learning. This position will provide administrative support, for key leadership across PBS KIDS, including the VPs of PBS KIDS Content, and Initiatives and Creative Production. In addition, the position will offer support for scheduling and meetings for the Heads of Marketing & Brand Engagement and Distribution, and as critical liaison between VP's, department, and colleagues.

Key responsibilities will include, but are not limited to:
  • Responsible for schedules and meeting support for PBS KIDS VPs of PBS KIDS Content, Marketing & Brand Engagement, the Initiatives and Creative Production, as well as the head of Distribution.
  • Coordinate in-person, hybrid and/or virtual meetings in-house and off-site, for both internal and external attendees, including preparing and assembling all related meeting agendas and materials, and making travel arrangements.
  • Coordinate and prepare speaking engagements, including assisting in writing and editing speeches and creating PowerPoint presentations.
  • Responsible for scheduling and coordination of key department meetings, events, and other large conferences and events, as needed. Examples include support for the PBS KIDS Producers Summit, the PBS Annual Meeting, Content Launch Meetings, as well as strategic planning meetings and content greenlighting meetings.
  • Offer vendor management, communication, and set-up and process invoices.
  • Assist in tracking and archiving new content submissions, review pitch materials, and draft rejection letters.
  • Responsible for organizing and keeping track of knowledge management in partnership with the teams, including files and records.
  • Work with confidential corporate and personnel matters related to the work of the VPs and the overall departments.
Requirements for success:
  • 2+ years of administrative experience with project coordination preferred
  • Associate's degree in a related field or equivalent combination of education and experience
  • Experience supporting executive level/senior management
  • Experience working in communications or media industry environment strongly preferred
  • Speechwriting experience preferred
  • Public television experience preferred
  • Graphic design experience preferred


PBS is an Equal Opportunity Employer in accordance with the EEOC and the Commonwealth of Virginia.

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