Senior Administrative Assistant

3 weeks ago

Washington, United States The Tatitlek Corporation Full time
Overview

Tatitlek Federal Services, Inc., is seeking an experienced Senior Administrative Assistant to support a program with our government customer. The position is based in Washington, DC or at an approved telework location.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Advise LE Staff Support Team USDHS on matters pertaining to LE Staff human resources issues, Afghanistan labor law, employment and compensation practices, policies, benefits, and position management.
  • Generate personnel actions through WebPASS (resignations, retirements, RIFs, etc.).
  • Answer email inquiries from LE Staff received in multiple HR-related mailboxes (50- 100/day) pertaining to all HR-related topics, resettlement process inquiries, and SIV-related inquiries.
  • Provide information to LE Staff regarding employment regulations, policies, benefits, compensation, retirement, etc.
  • Update LE Staff tracker with contact information and location among other data fields.
  • Update, maintain, and organize HR files and documentation in O365 cloud drive.
  • Provide information to LE Staff regarding the Defined Contribution Fund (DCF), Medical Reimbursement Plan, and other benefit plans; confirm data for current and separated employees is accurate.
  • Receive medical reimbursement claims, verify eligibility, and forward to claims examiner for review/approval; following approval, forward to FMO for payment.
  • Track and process all paperwork related to employee leave.
  • Collecting LE Staff contact information/data before they depart U.S. bases or otherwise resettle in the United States.
  • Prepare employment verification letters for all LE Staff (including all former LE Staff who request a letter).
  • Assist LE Staff with USCIS forms.
  • Process death benefits and assist families with beneficiary documents, transferring funds, and other administrative support.
  • Process LE Staff resignations in OPS.
  • Process TCN resignations.
  • Prepare separation letters, notices, and other related correspondence for LE Staff and TCNs.
  • Prepare employment verification letters for LE Staff (current and former).
  • Track and prepare for shipment LE Staff debit cards and SIM cards.
  • Determine medical insurance payments and Department payout eligibility for LE Staff.
  • Work with Department payroll on LE Staff allowances/benefits packages upon resignation.
  • Assist LE Staff with enrolling for AIB online banking including all documentation requirements.
  • Prepare PDs for LE Staff who will remain in Kabul in caretaker employment roles.
  • Perform all HR-related support functions for LE Staff who remain in Kabul in caretaker employment status.
  • Prepare reports for LE Staff Support Team leadership as directed.
  • Draft HR correspondence such as cables, memos, notices, etc. on HR-related matters as directed by LE Staff Support Team leadership.
  • Provide routine translation from Dari to English and vice versa relating to HR matters.
  • Domestic travel may be required to U.S. safe haven locations in order to meet with LE staff.
REQUIRED & SKILLS:
  • Extensive expert knowledge of Department of State.
  • Specific expert knowledge of Department of State regional bureau financial operations and processes.
  • Knowledge of Department of State financial systems.
  • Extensive experience in financial management of Department of State overseas missions.
  • Experience with Department of State cost reimbursement system for overseas administrative support services.
  • Working knowledge of personal computers and general administrative practices.
  • All personnel working in this area must have or be able to attain a Public Trust clearance at the Moderate risk level.
DESIRED SKILLS:
  • Bachelor's Degree in a relevant field.
  • Ten (10) years of management analysis experience.
  • Excellent technical writing skills to include spelling, grammar, and punctuation.
  • Must be proficient in Microsoft Office Suite.
  • Strong written and verbal communication skills and the ability to work with others.


PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

SUPERVISORY RESPONSIBILITIES:

None.

ADDITIONAL QUALIFYING FACTORS:

As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.

The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.

Salary

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