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Senior Administrative Assistant
4 months ago
Scion Nonprofit Staffing has been engaged to conduct a search for an Senior Administrative Assistant for immediate hire for our client, a nonprofit organization dedicated to supporting philanthropy by providing resources, networking opportunities, and advocacy for its members. This is a Full-Time (35 hours a week), Hybrid (3 days onsite), 6-Month Contract opportunity working in Washington, DC
As the Senior Administrative Assistant, you will report to the Vice President and utilize your strong administrative skills to support the executive team. Your initiative and ability to build positive relationships will help you succeed in supporting this organization and its mission
RESPONSIBILITIES:
- Coordinate and prioritize appointments, meetings, and conference calls for four leaders, ensuring efficient use of their time.
- Manage and reconcile expense reports accurately and in a timely manner, utilizing expense tracking software.
- Arrange travel accommodations and itineraries for three leaders, including booking flights, hotels, and ground transportation.
- Handle routine email inquiries about the organization's flagship product, the Grantmakers Salary Survey, providing prompt and informative responses.
- Conduct thorough file review and organization to facilitate the ongoing file digitization project, ensuring proper documentation and storage.
- Assist in the preparation and staging of physical office spaces for sublease, including furniture arrangement and setup.
- Conduct inventory assessments and reorder office supplies as needed, ensuring adequate stock levels and cost-effectiveness.
- Coordinate the proper disposal and recycling of outdated or non-functioning technology equipment in compliance with environmental regulations.
- Provide comprehensive backup support to the office associate during the onboarding process for sublessees, including administrative tasks and orientation assistance.
QUALIFICATIONS:
- 5+ years Administrative Assistant experience
- Nonprofit experience is a plus
- Bachelor's Degree in related field
- Strong proficiency with MS Office Suite
- Excellent written and verbal communication skills
- Strong organizational and prioritization skills
- This position with our client requires employees to report to work at a physical location. As a cautionary measure, the client is asking all workers to be fully vaccinated for COVID -19 by the date of hire. If an eligible candidate is unable to get the COVID-19 vaccine due to a religious, medical, or disability-related reason we will explore the appropriate reasonable accommodation.
This exciting career opportunity allows you to work with a brilliant and thriving team The compensation range for this role is $39 - $41 per hour and it is a wonderful opportunity to further develop your career. You will also be able to receive medical benefits through Scion Staffing upon eligibility
HOW TO APPLY:
For immediate consideration, please submit your resume and more information about your background Apply today to be considered for this amazing career opportunity with an incredible organization
ABOUT OUR SEARCH FIRM:
Scion Nonprofit Staffing is a national award-winning staffing firm Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement and temporary professional staffing. Our track record and recruitment process has made us one of the top recruitment firms in the nation.
We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about us can also be found at www.scionnonprofitstaffing.com. Scion Nonprofit Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.
