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Office and Human Resources Adminstrative Assistant

2 months ago

Tucson, United States Spencer Construction Inc Full time


Office and Human Resources Adminstrative Assistant
Starting salary hiring range $17.00 - $21.00 Depending on Experience

We are a fast-paced, growing construction company that delivers safety, quality, and on-time work, that specializes in heavy civil construction that includes earthwork, concrete work, steel erection and more.

The Office and Human Resources Adminstrative Assistant will be positioned at the front desk to be the face of Spencer Construciton and assists the HR Manager and HR team in the daily operations of the human resources functions, duties and responsibilities while helping to maintain a positive workplace atmosphere. The Office and Human Resources Adminstrative Assistant will focus on establishing partnerships with all departments and senior management to support delivery and execution of HR hiring processes and onboarding.

Key Responsibilities

  • Perform administrative duties using standards and prescribed procedures with limited supervision.
  • Interact with internal and/or external customers to answer basic questions and resolve problems within prescribed guidelines.
  • Greet and welcome visitors in a warm and professional manner.
  • Answer, screen, and direct incoming phone calls to the appropriate departments.
  • Maintain the reception area, ensuring it is tidy and presentable with all necessary stationery and materials (e.g., pens, forms, brochures).
  • Manage the scheduling of meeting rooms and appointments.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Assist with general administrative tasks such as filing, photocopying, and data entry.
  • Maintain and compiles reports from data as needed.
  • Maintain and create digital files.
  • Assists with recruitment processes by overseeing interview panels, and conducting reference checks.
  • Assists the HR team with processing Workers' Compensation claims and requests for family and medical leave.
  • Processes data entry for pay changes, promotions and probationary documents.
  • Assists with new employee orientation (benefits and culture presentation).
  • Interact with internal and/or external customers to answer basic questions and resolve problems within prescribed guidelines.
  • Assist with maintaining the HRIS system and compile reports from the system as needed.
  • Maintain and create digital employment files (active and terminated employees).
  • Process data entry for new hire paperwork and terminations.
Additional Responsibilities

  • Assist the HR department with maintaining accurate and up-to-date personnel records.

  • Process and file employee information, including employment applications, employee changes, and other confidential documentation.

  • Assist with payroll preparation by providing relevant data (e.g., absences, bonuses, leaves).

  • Assist in organizing company events, training sessions, and meetings.

  • Conduct exit interviews and separations as needed.
  • Assist with open enrollment administration as needed.
  • Assist with the additional ad hoc projects or tasks as needed
Any and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications
  • One or more years Personnel Clerk or similar position experience in a corporate environment.
  • Knowledge with HR concepts, practices and procedures.
  • Strong skills in interpersonal communication, writing and organization.
  • Ability to handle confidential information with great sensitivity.
  • Ability to work with limited supervision and high motivation.
  • Strong computer skills (Microsoft Word, Excel and HRIS systems)
  • Must possess a strong attention to detail and accuracy.
  • Must have reliable transportation.
  • Must be able to lift 25-50 lbs.
  • Must pass a background check and a pre-employment drug test
Preferred Skills and Abilities
  • Experience with Foundation software platforms i.e. HRHQ, WorkMax
  • aPHR, PHR or SHRM -CP certification.
  • Excellent communication and presentation skills.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:

This position operates at professional construction office, requiring the ability to communicate with verbally others on site, in person and over the telephone, ability to read printed materials, signs and directions, stamina to maintain attention despite interruptions, ability to lift, push, pull, carry, handle or feel objects, and supplies weighing up to 25 pounds and reach with hands and arms; climb stairs and/or ladders; balance, bend, stoop, kneel, crouch, crawl, lift overhead, traverse around or otherwise position one's self around the required work and safety requirements to navigating and perform job duties in a safe manner.

Benefits:
  • Medical
  • Dental
  • Vision
  • 401k with employer match


EEO poster

Spencer Construction is an Equal Opportunity Employer. Spencer Construction does not discriminate on the basis of race, religion, color, sex, gender, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need

Equal Opportunity Employer, including disabled and veterans.