Senior Administrative Assistant
2 weeks ago
LSF is looking for a talented Senior Administrative Assistant who wants to make an impact in the lives of others.
Purpose & Impact:
Assists with the Administration of all Head Start/Early Head Start (HS/EHS) areas. Serves as primary assistant to the Head Start Director, HS/EHS. Participates in the HS/EHS Quality Assurance efforts.
Essential Functions:
- Assists with the operation of programs to assure all programs meet or exceed all licensing, quality assurance, fiscal, legal and contract requirements.
- Coordinates schedules for the Head Start Director through scheduling meetings, preparing agendas, preparing minutes of meetings and other duties as assigned.
- As assigned, provides reports of progress to the Head Start Director through fiscal and statistical data received from the Program management staff.,
- Assists with monitoring staff employment, orientation, assignment, supervision and training.
- Informs the Head Start Director of any staff or client issues which may affect the delivery of quality services.
- Assists with all programs to improve policy and procedures to maximize service delivery.
- Assists with budget and grant preparation as assigned.
- Assists with agency outreach, education and special events.
- May represent the Head Start Director with involvement on local and state committees with interest in the HS/EHS program.
- Serves as contact person in the Head Start Directors
- Maintains positive working relationships and facilitates communication with all areas supervised by the Head Start Director
- May supervise clerical staff and volunteers as required.
- Attends all workshops and meetings as deemed necessary by the Head Start Director.
- Attends all required staff and parent meetings and activities.
- Maintains strict confidentiality with respect to HS/EHS children, families and staff in accordance with established policies and procedures.
- Performs other related duties as assigned.
Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above.
Physical Requirements:
Must be able to lift at least 45 lbs. Reasonable accommodation may be made for otherwise qualified persons with disabilities.
Education: AA/AS in Business Administration, Secretarial Science or related field. BA degree preferred; may be waived in lieu of experience and training in office management.
Experience: At least three years office operations experience required. Experience in a social services or educational administration environment preferred.
Bilingual preferred: English/Spanish or English and other languages present in the local area.
Also required: Successful completion of a Level II background screening, local criminal record check and drug screening prior to hiring.
Knowledge, Skills and Abilities:
- Intermediate knowledge and skills in Microsoft Office Suite, including Word, Excel, Powerpoint and Access.
- Basic math skills needed to calculate figures and amounts such as discounts, percentages and overtime
- Ability to write reports and business correspondence
- Ability to handle confidential information.
- Ability to use a computer and related software.
- Ability to produce and interpret graphs, charts, spreadsheets and other mathematical reports.
- Ability to follow established procedures.
- Ability to work effectively with others.
- Ability to safely operate a motor vehicle.
- Ability to be available for weekend and evening meetings as well as social and community events.
- Ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment.
- Ability to collect, organize and evaluate data and develop logical conclusions.
- Ability to communicate effectively both verbally and in writing.
- Exceptional organization skills and attention to detail are required and the candidate must be able to meet designated deadlines.
Must demonstrate sensitivity to our service population's cultural and socioeconomic characteristics and needs. Valid Florida drivers' license and be insurable under LSF insurance carrier and have an acceptable Motor Vehicle Record.
Principal Accountabilities:
- Team player with co-workers and central service office staff.
- Cost effective program operations.
- Adherence to agency policies and management practices.
- Effective staff management and leadership.
Why work for LSF?
LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.
Amazing benefits package including:
Medical, Dental and Vision
Teladoc (24/7 online access to doctors)
Employee Assistance Program (EAP)
Employer paid life insurance (1X salary)
13 paid holidays + 1 floating holiday
Generous PTO policy (starting at 16 working days a year)
403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
Tuition reimbursement
Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.
-
Senior Executive Administrator
2 weeks ago
West Palm Beach, Florida, United States CANiK Full timeThe role of the Senior Executive Administrator is to provide comprehensive administrative support to the Senior Management team at CANiK. Proficiency in the Turkish language is essential for this position. Key ResponsibilitiesOversee and manage the complete scheduling of appointments and meetings.Handle sensitive and confidential information with...
-
Senior SuccessFactors Administrator
1 week ago
West Palm Beach, Florida, United States AP Recruiters Full timeJob DescriptionPosition OverviewJob Title: Senior SuccessFactors AdministratorEmployment Type: W2 - Contract/TemporaryDuration: 6 monthsCompensation: Up to $61 /hrClient Overview:Our client is a prominent clean energy provider, recognized for its leadership in the energy sector. They are committed to delivering sustainable energy solutions and have a vast...
-
Senior Administrative Assistant
1 month ago
West Palm Beach, United States Lutheran Services Florida Full timeLutheran Services Florida (LSF) envisions a world where children are safe, families are strong and communities are vibrant. LSF is looking for a talented Senior Administrative Assistant who wants to make an impact in the lives of others. Purpose & Impact: Assists with the Administration of all Head Start/Early Head Start (HS/EHS) areas. Serves as primary...
-
Meal Reservation Administrative Assistant
1 week ago
Palm Beach Gardens, Florida, United States Erickson Senior Living Full timePosition Overview:As a vital member of our team, the Administrative Coordinator for Dining Services plays a crucial role in ensuring smooth operations within our dining department. This position is designed for individuals who thrive in a supportive role and are dedicated to enhancing the dining experience for our residents.Key Responsibilities:Foster a...
-
Housing Administrative Assistant
2 months ago
West Palm Beach, United States MorseLife Health Systems Full timeJob DescriptionJob DescriptionSUMMARYThe Housing Administrative Assistant coordinates the daily administrative functions of the Medical Office, Tradition Administration, and Housing Operations. Additionally, this role works to streamline processes and communication across all Housing Departments.ESSENTIAL DUTIES AND RESPONSIBILITIESProvides direct...
-
Senior SuccessFactors Administrator
2 weeks ago
West Palm Beach, Florida, United States AP Recruiters Full timeJob DescriptionPosition OverviewJob Title: Senior SuccessFactors AdministratorEmployment Type: W2 - Contract/TemporaryDuration: 6 monthsCompensation: Up to $61 /hrAbout AP Recruiters:AP Recruiters & Associates is a comprehensive staffing agency located in West Palm Beach, Florida, dedicated to providing exceptional staffing solutions since 2008.Role...
-
Senior SuccessFactors Administrator
2 weeks ago
West Palm Beach, Florida, United States AP Recruiters Full timeJob DescriptionPosition OverviewJob Title: Senior SuccessFactors AdministratorJob Type: W2 - Contract/TemporaryDuration: 6 monthsCompensation: Up to $61/hourCompany Overview:AP Recruiters & Associates is a reputable staffing agency located in West Palm Beach, Florida, specializing in providing skilled professionals to various industries. We have a...
-
Events Administrative Assistant
2 weeks ago
West Palm Beach, United States Boys & Girls Clubs of Palm Beach County Full timeJob DescriptionJob DescriptionSpecial Events Administrative AssistantUnder the direction of the Vice President of Development & Corporate Relations, the Administrative Assistant will work closely with the VP of Development & Corporate Relations and the Special Events team to ensure that event reporting and administrative tasks are accomplished in a timely...
-
Senior Executive Assistant
2 weeks ago
West Palm Beach, Florida, United States CANiK Full timeThe role of the Senior Executive Assistant is to provide comprehensive administrative support to the Senior Management team at CANiK. Proficiency in the Turkish language is essential for this position. Key ResponsibilitiesOversee complete management of executive calendars.Handle sensitive and confidential information with discretion.Coordinate all aspects of...
-
Administrative Coordinator
5 days ago
Palm Beach Gardens, Florida, United States Erickson Senior Living Full timeAbout the Role:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our Dining Services team at Erickson Senior Living. As a key member of our team, you will be responsible for providing exceptional customer service to our residents and visitors, while also managing the day-to-day operations of the dining office.Key...
-
Dining Administrative Coordinator
3 weeks ago
Palm Beach Gardens, United States Erickson Senior Living Full timeLocation: Devonshire by Erickson Senior Living Devonshire is a luxurious 26-acre resort-style continuing care retirement community located on the grounds of prestigious PGA National in Palm Beach Gardens, Florida. We're part of a growing network of communities managed by Erickson Senior Living, a national provider of senior living and health care with...
-
Senior Staff Assistant
1 month ago
West Palm Beach, United States Vets Hired Full timeAbout the job Senior Staff Assistant - Police Summary Objective The purpose of this position is to perform senior-level administrative support work, which involves coordinating the dissemination of departmental and City information, developing filing systems, and coordinating internal administrative support work. Position relies on experience and exercises...
-
Events Administrative Assistant
2 weeks ago
West Palm Beach, United States Boys and Girls Clubs of Palm Beach County, Inc. Full time $20Job DescriptionJob DescriptionBOYS & GIRLS CLUBS OF PALM BEACH COUNTY POSITION DESCRIPTION Job Title: Events Administrative AssistantDepartment: Special EventsReports to: VP of Development & Corporate RelationsExempt/Non-Exempt: Non-Exempt Primary Function:Under the direction of the Vice President of Development & Corporate Relations, the Administrative...
-
Administrative assistant
3 weeks ago
West Palm Beach, Florida, United States Comcast Full timeComcast brings together the best in media and technology. We drive innovation to create the world's best entertainment and online experiences. As a Fortune 50 leader, we set the pace in a variety of innovative and fascinating businesses and create career opportunities across a wide range of locations and disciplines. We are at the forefront of change and...
-
Family Office Administrative Assistant
2 weeks ago
West Palm Beach, Florida, United States MAHLER PRIVATE STAFFING Full timePosition OverviewWe are seeking a skilled Senior Executive Assistant to support a dynamic family in a fast-paced environment. As a vital member of the Executive Personal Assistant team, you will deliver both administrative and personal assistance from the family office and residence.Key Responsibilities:Oversee calendar management and schedulingOrganize...
-
Administrative Assistant
2 weeks ago
West Palm Beach, United States Installed Building Products Full timeGreet and assist visitors, clients, and employees professionally and respectfully. Answer and direct phone calls, take messages and handle inquiries. Maintain and update electronic and physical filing systems. Process and distribute incoming and outg Administrative Assistant, Administrative, Assistant, Manufacturing
-
Administrative Assistant
2 months ago
West Palm Beach, United States The Mosaic Group Full timeThis position is on-site in West Palm Beach, FL without the option for remote or hybrid.JOB BRIEF:We are looking for a responsible Administrative Assistant to work in an office environment of a Marketing and Public Relations Firm, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to...
-
Senior Executive Assistant
2 weeks ago
West Palm Beach, Florida, United States Riveter Consulting Group Full timePosition Overview:We are currently seeking a dedicated and experienced Senior Executive Assistant to join our team at Riveter Consulting Group. This role is essential in providing comprehensive administrative support within a dynamic family office environment. Key Responsibilities:- Serve as a primary point of contact for all communications on behalf of the...
-
Administrative Assistant
4 days ago
West Palm Beach, United States BrightStar Care Full timeGreet and welcome guests as soon as they arrive at the office with a smile If necessary, notify team member and if available at that time direct visitors to the appropriate person and office. If not available immediately, kindly offer coffee/water an Administrative Assistant, Administrative, Assistant, Healthcare, Skills
-
Administrative Assistant
7 days ago
West Palm Beach, United States EMCOR Group Full timeProcess invoices Code invoices Enter and upload invoices into system Track delivery tickets Prepare time sheets for weekly payroll Submit all time to payroll department Enter daily reports General office duties; including filing, answering phones Cle Administrative Assistant, Administrative, Assistant, Manufacturing