Office Admin

2 weeks ago

Chandler, United States Freedom Forever Full time

Description

POSITION SUMMARY: Pay Range: $23 to $26/hr The Executive Assistant is responsible for high-level administrative support to senior level leadership by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.     ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:    
  • Preparing reports, memos, invoices letters, and other documents 
  • Support Dealer relations on requested tasks 
  • Provide general administrative support 
  • Act as the point of contact between leaders and employees/clients 
  • Facilitate internal communication (e.g coordinate the preparation of PowerPoint or other presentations for specific dealer or internal meetings) 
  • Prepare all expense reports, manage Expensify by keeping credit card receipts and reconciling statements; proactively ask for receipts after each business trip 
  • Provide recommendations for process improvements related to administrative activities 
  • Correspond and assist sales contractors with questions related to commissions 
  • Reconcile and track contractor advances, bonuses and deductions 
  • Perform other duties as assigned 
   QUALIFICATION REQUIREMENTS:    Education & Certifications:  
  • Bachelor’s degree in business administration, marketing or other related field preferred 
  • High School Graduate or GED 
  Experience:  
  • At least 1 year of experience in high-level administrative support 
   Knowledge, Skills & Abilities:  
  • Knowledge of Office 365 (Word, Office, Excel, etc.)  
  • Formal project management training highly preferred 
  • Marketing/agency traffic experience highly preferred 
  • Excellent time management and deadline driven work ethic   
  • Extremely high attention to detail 
  • Demonstrates strong interpersonal and leadership skills  
  • Must have strong communication skills both verbal and written  
  • Demonstrated ability to partner and collaborate with all levels of the organization  
  • Internally motivated with the ability to be a change agent 
  • Experience in renewable energy desired but not required 
    PHYSICAL DEMANDS AND ABILITIES   
  • Regularly spend long hours sitting and using office equipment and computers 
  • Regularly move from sitting to standing positions effortlessly 
  • Regularly spend long hours in intense concentration reviewing and entering information into a computer 
  • Regularly use hands and fingers to handle, control or feel objects 
  • Regularly see details of objects that are less than a few feet away 
  • Regularly speak clearly so listeners can understand 
  • Regularly understand the speech of another person 
  • Frequently work on projects that require deadlines 
  • Frequently bend to file and maintain files 
  • Occasionally lift 5-10 pounds 

INDSJ1

  TRAVEL REQUIREMENTS(Employee is required to travel for business purposes, not including commute to and from work.)   If required to travel, must have a valid Driver's License/Insurance and the ability to drive a personal vehicle to different sites. Freedom Forever is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics) or any other consideration protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.      Location is not remote, must be in AZ.

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