Administrative Assistant

4 days ago

Waco, United States Chaparral Insulation Company Full time

Full job description {#full-job-description tabindex="-1"} Chaparral is seeking a detail-oriented and proactive Administrative Assistant to support our Heat Trace Division. In this role, you will provide essential administrative support, ensuring smooth operations across scheduling, data management, and communication tasks. You will work closely with team members, clients, and vendors to help keep projects on track and maintain efficient documentation and records. The ideal candidate is organized, adaptable, and a strong communicator, with experience in an industrial or construction environment being a plus. This is an on-site position. Key Responsibilities: Provide administrative support for the Heat Trace Division, including managing schedules, coordinating meetings, and assisting with travel arrangements as needed. Maintain accurate records and documentation for ongoing projects, including invoices, purchase orders, and client contracts. Serve as a point of contact for client and vendor communications, ensuring inquiries and requests are directed appropriately and addressed promptly. Assist in preparing project estimates, proposals, and status reports, ensuring accuracy and consistency. Monitor project timelines, track deadlines, and help ensure that teams adhere to project schedules. Perform data entry and maintain records within project management software and other databases. Prepare and distribute daily, weekly, and monthly reports as required by management. Order and manage office and project supplies, maintaining adequate inventory levels. Support team members with any ad hoc administrative tasks and projects as needed. Qualifications: High school diploma or equivalent; Associate's degree in Business Administration or related field preferred. Minimum 2 years of administrative experience, preferably in an industrial or construction setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to prioritize tasks, manage time efficiently, and adapt to changing priorities. Knowledge of heat trace systems or experience in a related industry is a plus. We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccommodation@chaparralinsulation.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. For more information, view the EEO - Know Your Rights and Pay Transparency Statement. Job Type: Full-time Pay: $17.00 - $19.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Weekends as needed Work Location: In person

  • HR Assistant

    4 weeks ago

    Waco, United States Support Services Group Full time

    Support Services Group is a customer-centric organization that values excellence in delivering quality service. Our business plays a critical role in enhancing customer satisfaction and fostering long-term relationships. We're looking for a HR Assistant/Admin to help our Human Resources Department. We are seeking a detail-oriented and organized HR...

  • Patient Care Assistant

    4 days ago

    Waco, Texas, United States Fundamental Administrative Services, LLC Full time

    **About the Certified Medication Specialist Position:**Fundamental Administrative Services, LLC is hiring a Certified Medication Specialist to work in our healthcare setting.Responsibilities and Requirements:Prepare and administer medications to patients.Work collaboratively with nursing staff to deliver patient care.Have effective communication and...

  • Administrative Assistant II

    4 weeks ago

    Waco, Texas, United States Texas Department of Family and Protective Services Full time

    About UsThe Texas Department of Family and Protective Services (DFPS) is a leading agency in protecting the vulnerable populations of Texas. As a dedicated employee, you will have the opportunity to make a meaningful difference in the lives of children, elderly, and individuals with disabilities.With over 12,000 employees, DFPS offers a diverse range of...

  • Medical Assistant

    4 weeks ago

    Waco, Texas, United States Ascension Full time

    Ascension Providence, a leading non-profit healthcare system in Waco, Texas, is seeking a Medical Assistant to join our team.Job Summary:This role is responsible for providing clinical and administrative support to our healthcare team. As a Medical Assistant, you will work closely with physicians and nurses to ensure the smooth operation of our clinic.About...

  • Administrative Coordinator

    2 weeks ago

    Waco, Texas, United States Support Services Group Full time

    Job Description: As an Administrative Coordinator at the Support Services Group, you will play a pivotal role in supporting the Human Resources department. Your primary focus will be on coordinating the onboarding process for new employees, ensuring a seamless transition into the company. You will also assist with maintaining employee records, coordinating...

  • Administrative Assistant

    1 month ago

    Waco, United States MSCCN Full time

    JOB SUMMARY Hillcrest Anesthesia Department The Administrative Assistant helps team members, large teams or department directors. Collects, reviews and examines data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging....

  • ADMINISTRIVE ASSISTANT

    2 weeks ago

    Waco, United States Chartwells Higher Education Full time

    Job DescriptionJob DescriptionLocation: BAYLOR UNIVERSITYWe are hiring for a ADMINISTRIVE ASSISTANT (COMMUNICATIONS SPECIALIST) (FULL TIME) position.Address: Baylor 1120 South 5th, Waco, TX 76706 Note: online applications accepted only.Schedule: Full Time; Monday thru Friday, discuss details in interview! Anticipated Start Date: 1/03/2025Requirement:...

  • Administrative Associate

    3 weeks ago

    Waco, United States Baylor University Full time

    Job DescriptionWhat We Are Looking ForBaylor University is seeking an Administrative Associate to support the mission and vision of Baylor University within the Department of History by fostering a professional and friendly workplace environment and by providing administrative support to the Office Manager, office leadership team, and faculty of the...

  • Administrative Associate

    1 month ago

    Waco, United States Baylor University Full time

    Job DescriptionWhat We Are Looking ForBaylor University is seeking an Administrative Associate to support the mission and vision of Baylor University within the Department of History by fostering a professional and friendly workplace environment and by providing administrative support to the Office Manager, office leadership team, and faculty of the...

  • Administrative Support Associate

    4 weeks ago

    Waco, Texas, United States Baylor University (TX) Full time

    Job OverviewBaylor University (TX) seeks an Administrative Support Associate to assist with front desk duties, event support, and various daily tasks.

  • Administrative Support Specialist

    1 week ago

    Waco, Texas, United States McLennan Community College Full time

    About the RoleThe Administrative Assistant will be responsible for providing administrative support to the Business Programs division, including handling correspondence, maintaining records, and performing data entry tasks.Key ResponsibilitiesRespond to phone calls and emails from students, visitors, and staff membersPrepare and maintain confidential...

  • Certified Medication Aide CMA

    3 weeks ago

    Waco, United States Fundamental Administrative Services, LLC Full time

    Why The Brazos of Waco as an CMA-Certified Medication Aide? 5,000.00 Sign-on bonus being offered to all newly hired fulltime CMAs. Offer expires on 12/31/2024. We have 12-hour shifts! 6:00 Am to 6:00 PM.We offer a nurse loan repayment program for your previous nurse loans for full-time employees!We have an awesome CMA team to join!CMA-Certified Medication...

  • Certified Medication Aide CMA

    3 weeks ago

    Waco, United States Fundamental Administrative Services, LLC Full time

    Why The Brazos of Waco as an CMA-Certified Medication Aide? 5,000.00 Sign-on bonus being offered to all newly hired fulltime CMAs. Offer expires on 12/31/2024. We have 12-hour shifts! 6:00 Am to 6:00 PM.We offer a nurse loan repayment program for your previous nurse loans for full-time employees!We have an awesome CMA team to join!CMA-Certified Medication...

  • Administrative Coordinator

    4 days ago

    Waco, Texas, United States MSCCN Full time

    **Job Summary:**Hillcrest Anesthesia Department seeks a highly skilled and organized Administrative Assistant to support team members, large teams or department directors. As an integral part of the team, this role will collect, review and examine data and prepare reports, charts, budgets, and other presentation materials.Responsibilities:Accurately and...

  • Administrative Support Specialist

    4 weeks ago

    Waco, Texas, United States Baylor University Full time

    Baylor University is a private not-for-profit institution affiliated with the Baptist General Convention of Texas, seeking a skilled Administrative Associate to support the mission and vision of the Department of History. This role involves providing administrative support to the Office Manager, office leadership team, and faculty members, fostering a...

  • Business Programs Administrative Support Specialist

    4 weeks ago

    Waco, Texas, United States McLennan Community College Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to provide administrative support to the Business Programs division at McLennan Community College. This is a security-sensitive position that requires excellent customer service skills, attention to detail, and ability to maintain confidentiality.ResponsibilitiesProvide...

  • Clinical Educator

    6 days ago

    Waco, Texas, United States Ascension Providence Hospital Full time

    Clinical Educator - Nursing Administration">Overview">Ambitious and compassionate Clinical Educators are needed to educate nursing staff at Ascension Providence Hospital. As a key member of the nursing administration team, you will be responsible for assessing learning needs, developing educational plans, and evaluating program effectiveness.">Compensation...

  • Administrative Associate for Student Records

    1 month ago

    Waco, United States Baylor University (TX) Full time

    What we are looking for The Baylor University Graduate School Office of the Dean is seeking a full-time Student Records Administrative Associate to support the mission of Baylor University. This position will provide administrative support for day-to-day operations to the Assistant Director of Student Records. This includes assisting with preparation of the...

  • Department Assistant

    4 days ago

    Waco, Texas, United States MSCCN Full time

    Job Title: Administrative AssistantHillcrest Anesthesia Department seeks a highly skilled and organized individual to fill the role of Administrative Assistant. The successful candidate will be responsible for providing administrative support to the team, including collecting, reviewing and examining data, preparing reports, charts, budgets, and other...

  • Administrative Associate for Student Records

    3 weeks ago

    Waco, United States Baylor University Full time

    Job DescriptionWhat we are looking forThe Baylor University Graduate School Office of the Dean is seeking a full-time Student Records Administrative Associate to support the mission of Baylor University. This position will provide administrative support for day-to-day operations to the Assistant Director of Student Records. This includes assisting with...