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![Lemon Grove School District](https://media.trabajo.org/img/noimg.jpg)
Bilingual Receptionist
2 months ago
Bilingual Receptionist (Spanish)
Location: District Office
Schedule: 12:15pm-4:00pm, Monday - Friday
Work Year: 260 paid days per year
BASIC FUNCTION:
Under the direction of the assigned supervisor, assist in all phases of general office, secretarial, and clerical work in support of assigned district office departments.
ESSENTIAL DUTIES:
- Utilize telecommunication system for the purpose of screening calls, transferring calls, responding to inquiries, and/or taking messages.
- Evaluate situations (i.e. involving other staff, students, parents, and the public) for the purpose of appropriate action and/or directing to appropriate personnel for resolution.
- Process documents and materials (e.g. schedules and mail) for the purpose of disseminating information to the appropriate parties.
- Respond to inquires of staff, the public, parents, and/or students for the purpose of providing information and/or direction.
- Maintain printing machines, equipment, tools and work areas for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.
- Perform various clerical duties (e.g. completing forms, filing, and copying) for the purpose of disseminating information to appropriate parties.
- Order and stock office supplies for the District Office.
- Maintain various records (e.g. attendance, cumulative folders for transferred pupils, and inter-district and intra-district transfer students) for the purpose of documenting and/or providing reliable information.
- Maintain confidentiality concerning student records, personnel information, and other data.
- Assist parents in determining which school their student should attend, based on district defined enrollment boundaries.
- Assist parents in understanding district procedures related to intra-district and inter-district transfers. Assist parents in completing related forms.
- Compile, assemble, organize and tabulate statistical data for inclusion in departmental records and reports.
- Schedule and coordinate meetings, maintain department and manager calendars, appointments, and travel arrangements.
- Operate a variety of standard office equipment including computer and peripheral equipment and software, typewriter calculator, and copier.
- Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Perform other duties as assigned.
KNOWLEDGE OF:
- Modern office procedures, practices and equipment.
- Operation of business machines including computer terminal and related software, electronic imaging machine, postage meter, telephone console, scanner, fax and typewriter.
- Interpreting and translating two languages (Spanish and English).
- Records storage and retrieval.
- Statistical record keeping.
- Rules and regulations related to assigned functions.
- Record-keeping methods.
- State, county, and district regulations and polices.
- Communicate effectively, both orally and in writing using interpersonal skills that include tact, patience and courtesy when interacting with others.
- Use correct spelling, grammar and punctuation in Spanish and English.
- Operate standard office equipment including computer terminal and related software, electronic imaging machine, postage meter, telephone console, scanner, fax and typewriter.
- Post information accurately between documents.
- Maintain records and supplies.
- Read and explain a variety of rules, regulations and district polices.
- Establish and maintain effective and cooperative working relationships with others.
- Set up and maintain files and databases.
- Work with limited or non-English speaking individuals.
- Type at a corrected speed of 45 words per minute.
- Work with a minimum of supervision.
- Understand and carry out oral and written instruction in both Spanish and English.
Graduation from high school or equivalent including or supplemented by clerical training.
EXPERIENCE:
- One or more years of clerical, typing or office work, preferably including telephone and receptionist duties.
- Experience working with limited or non-English individuals.
- Typing certificate of 45 corrected words per minute.
- Excellent command of two languages (English and Spanish) in speaking and writing.
- Passage of district pre-employment test.
- Post-offer physical examination and drug screen.
- Fingerprint clearance from Department of Justice.
- Current X-ray or tuberculin skin test before employment and every four years thereafter.
- Current valid California driver's license and availability of private transportation (mileage expense reimbursement provided).
- Office environment.
- Constant interruptions.
- Dexterity of hands and fingers to operate a computer keyboard and switchboard.
- Hearing and speaking to exchange information in person and on the telephone.
- Seeing to read a variety of materials and documents.
- Lift or move up to 25 pounds.
- Occasionally needs to reach with hands and arms, stoop, bend at waist or kneel.
Board Approved: 10/24/2006
Revision Approved: 2/6/2019