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Bilingual Receptionist

2 months ago

Lemon Grove, United States Lemon Grove School District Full time
One (1) Position Available

Bilingual Receptionist (Spanish)

Location: District Office
Schedule: 12:15pm-4:00pm, Monday - Friday

Work Year: 260 paid days per year

BASIC FUNCTION:

Under the direction of the assigned supervisor, assist in all phases of general office, secretarial, and clerical work in support of assigned district office departments.

ESSENTIAL DUTIES:
  • Utilize telecommunication system for the purpose of screening calls, transferring calls, responding to inquiries, and/or taking messages.
  • Evaluate situations (i.e. involving other staff, students, parents, and the public) for the purpose of appropriate action and/or directing to appropriate personnel for resolution.
  • Process documents and materials (e.g. schedules and mail) for the purpose of disseminating information to the appropriate parties.
  • Respond to inquires of staff, the public, parents, and/or students for the purpose of providing information and/or direction.
  • Maintain printing machines, equipment, tools and work areas for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.
  • Perform various clerical duties (e.g. completing forms, filing, and copying) for the purpose of disseminating information to appropriate parties.
  • Order and stock office supplies for the District Office.
  • Maintain various records (e.g. attendance, cumulative folders for transferred pupils, and inter-district and intra-district transfer students) for the purpose of documenting and/or providing reliable information.
  • Maintain confidentiality concerning student records, personnel information, and other data.
  • Assist parents in determining which school their student should attend, based on district defined enrollment boundaries.
  • Assist parents in understanding district procedures related to intra-district and inter-district transfers. Assist parents in completing related forms.
  • Compile, assemble, organize and tabulate statistical data for inclusion in departmental records and reports.
  • Schedule and coordinate meetings, maintain department and manager calendars, appointments, and travel arrangements.
  • Operate a variety of standard office equipment including computer and peripheral equipment and software, typewriter calculator, and copier.
  • Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
NON-ESSENTIAL DUTIES:

Perform other duties as assigned.

KNOWLEDGE OF:
  • Modern office procedures, practices and equipment.
  • Operation of business machines including computer terminal and related software, electronic imaging machine, postage meter, telephone console, scanner, fax and typewriter.
  • Interpreting and translating two languages (Spanish and English).
  • Records storage and retrieval.
  • Statistical record keeping.
  • Rules and regulations related to assigned functions.
  • Record-keeping methods.
  • State, county, and district regulations and polices.
ABILITY TO:
  • Communicate effectively, both orally and in writing using interpersonal skills that include tact, patience and courtesy when interacting with others.
  • Use correct spelling, grammar and punctuation in Spanish and English.
  • Operate standard office equipment including computer terminal and related software, electronic imaging machine, postage meter, telephone console, scanner, fax and typewriter.
  • Post information accurately between documents.
  • Maintain records and supplies.
  • Read and explain a variety of rules, regulations and district polices.
  • Establish and maintain effective and cooperative working relationships with others.
  • Set up and maintain files and databases.
  • Work with limited or non-English speaking individuals.
  • Type at a corrected speed of 45 words per minute.
  • Work with a minimum of supervision.
  • Understand and carry out oral and written instruction in both Spanish and English.
EDUCATION:

Graduation from high school or equivalent including or supplemented by clerical training.

EXPERIENCE:
  • One or more years of clerical, typing or office work, preferably including telephone and receptionist duties.
  • Experience working with limited or non-English individuals.
LICENSES AND OTHER REQUIREMENTS:
  • Typing certificate of 45 corrected words per minute.
  • Excellent command of two languages (English and Spanish) in speaking and writing.
  • Passage of district pre-employment test.
  • Post-offer physical examination and drug screen.
  • Fingerprint clearance from Department of Justice.
  • Current X-ray or tuberculin skin test before employment and every four years thereafter.
  • Current valid California driver's license and availability of private transportation (mileage expense reimbursement provided).
WORKING CONDITIONS:
  • Office environment.
  • Constant interruptions.
PHYSICAL DEMANDS :
  • Dexterity of hands and fingers to operate a computer keyboard and switchboard.
  • Hearing and speaking to exchange information in person and on the telephone.
  • Seeing to read a variety of materials and documents.
  • Lift or move up to 25 pounds.
  • Occasionally needs to reach with hands and arms, stoop, bend at waist or kneel.


Board Approved: 10/24/2006

Revision Approved: 2/6/2019