Executive Assistant

2 months ago

Farmington, United States Installed Building Products Full time

Position Description INSTALLED BUILDING SOLUTIONS is part of the Installed Building Products (IBP) family of companies. They form part of the second largest insulation installers serving the U.S. residential new construction market. Located in over 175 locations across the continental U.S., our values have remained the same-providing the exceptional service and attention of a small business, while integrating the skills and experience that only a national organization can offer. Although installing insulation is our niche, IBP is also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware. Find your next career opportunity and join our team, with INSTALLED BUILDING SOLUTIONS Become part of a growing company with opportunities to learn new skills and build a career. IBP offers the following benefits: Medical Benefits Dental Insurance Vision Insurance 401k with company match Paid Vacation Paid Holidays Competitive Pay On the Job Training Paid Certification (if applicable) Opportunity for Growth and Advancement Executive Assistant is responsible for assisting the President in general day to day requirements and support the organization to ensure peak operational effectiveness. Responsibilities Provide exemplary administrative support to the company President; which includes taking initiative and anticipating the needs of the President. Plan and coordinate conference and event attendance for President and staff including reservations, agendas, itineraries, registrations, marketing materials, directions, vendor/ exhibitor information, and any other travel related tasks. Effectively prepare and manage the calendar and schedule of the President that includes multiple events and trips monthly; continuously keeping the President aware of time-sensitive changes and updates. Manage the daily email flow, privatization, and draft of communications. Professionally answer and screen calls communicating messages timely and accurately. Ensure the proper completion of the President's monthly expense reports. Serve as a back up to other Administrative staff needed; which includes proficiency in JobCore. Assist the President with logistical assistance, personal errands, and lunch as needed Experience in contract review highly valued Other duties as assigned Qualifications Proficient in all Microsoft Office products, including Outlook, Word, Excel, and PowerPoint 3 -5 year's experience Demonstration of strong organizational skills Excellent attention to detail with solid communication (both verbal and written) skills Ability to work without supervision and demonstrate high levels of initiative Position requires a drug test be completed, contingent upon employment and a background check if applicable. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to drive a car and lift light to moderate weight. Work Environment Office environment EEO Statement IBP is an equal opportunity employer.

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