Personal Assistant
3 weeks ago
We are seeking a diligent and professional Full time Personal Assistant to support our busy family and team in Newport Coast CA. As a Personal Assistant, you will be responsible for managing and organizing administrative tasks, ensuring a smooth workflow and helping the team to focus on their core responsibilities. The ideal candidate will have excellent organizational skills, exceptional attention to detail, and a proven ability to handle confidential information with discretion. This is an exciting opportunity to join a dynamic and successful organization and play a pivotal role in supporting our business.
Responsibilities
Managing calendars, scheduling meetings, appointments, and travel arrangements
Handling and prioritizing incoming correspondence, including emails and phone calls
Coordinating and organizing meetings, conferences, and events, including booking venues and trips
Conducting research and gathering information to prepare reports, SOW, and other documents
Assisting in the preparation and editing of correspondence, memos, and other written materials
Maintaining and organizing files and documents, both physical and electronic
Making appointments and running errands for family members
Scheduling and meeting with Vendors
Rep Tasks
Requirements
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
Excellent communication skills, both written and verbal
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
Attention to detail and ability to maintain confidentiality
Professionalism and discretion when dealing with sensitive information.
Flexibility
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