Administrative Assistant
1 day ago
Location: Aventura, FL (33180) Pay Rate: $30/hr Schedule: Mon-Fri 8:30am-5pm Job Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Supervisory Responsibilities No supervisory responsibilities Additional Information Schedule: Monday-Friday 9am – 5pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $30 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
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Executive Administrative Assistant
1 week ago
Aventura, United States Ascendo Resources Full timeAdministrative Assistant Location: Aventura, FLWe are seeking a sharp, confident, and proactive Administrative Assistant to support the owner in a fast-paced environment. The ideal candidate will be self-directed, capable of independent decision-making, and skilled in handling sensitive information with the highest level of...
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Temporary Bilingual Administrative Assistant
7 days ago
Aventura, United States FirstService Residential Full timeJob Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...
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aventura, United States Ascendo Resources Full timeAdministrative Assistant Location: Aventura, FLWe are seeking a sharp, confident, and proactive Administrative Assistant to support the owner in a fast-paced environment. The ideal candidate will be self-directed, capable of independent decision-making, and skilled in handling sensitive information with the highest level of...
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aventura, United States FirstService Residential Full timeJob Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...
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Executive Administrative Assistant
1 month ago
Aventura, FL, United States Ascendo Resources Full timeAscendo is thrilled to announce an incredible opportunity in the ever-evolving real estate development industry! This Executive Administrative Assistant role provides the chance to work alongside a visionary in a high-energy, fast-paced environment where your skills and initiative will be valued every day. If you're a sharp, confident professional who...
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Executive Assistant
4 weeks ago
Aventura, United States Ascendo Resources Full timeAscendo Resources presents an outstanding opportunity for an Executive Assistant to support the CEO of a leading real estate development company. This role is ideal for a proactive and organized professional excited to work in a dynamic, fast-paced environment. Your expertise and initiative will be instrumental in ensuring smooth operations and helping drive...
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Executive Assistant
4 weeks ago
Aventura, United States Ascendo Resources Full timeAscendo Resources presents an outstanding opportunity for an Executive Assistant to support the CEO of a leading real estate development company. This role is ideal for a proactive and organized professional excited to work in a dynamic, fast-paced environment. Your expertise and initiative will be instrumental in ensuring smooth operations and helping drive...
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Executive Assistant
4 weeks ago
aventura, United States Ascendo Resources Full timeAscendo Resources presents an outstanding opportunity for an Executive Assistant to support the CEO of a leading real estate development company. This role is ideal for a proactive and organized professional excited to work in a dynamic, fast-paced environment. Your expertise and initiative will be instrumental in ensuring smooth operations and helping drive...
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Executive Assistant
4 weeks ago
aventura, United States Ascendo Resources Full timeAscendo Resources presents an outstanding opportunity for an Executive Assistant to support the CEO of a leading real estate development company. This role is ideal for a proactive and organized professional excited to work in a dynamic, fast-paced environment. Your expertise and initiative will be instrumental in ensuring smooth operations and helping drive...
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Junior Executive Personal Assistant
4 weeks ago
Aventura, United States Grant Cardone Enterprises Full timeAbout the CompanyGrant Cardone Enterprises (GCE) is the world leader in education, consulting, and management for small businesses around the world. Founded by renowned business expert Grant Cardone, Grant Cardone Enterprise has helped small businesses grow and scale for over 30 years. Cardone’s strategies are taught through online programs, workshops,...
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Junior Executive Personal Assistant
4 weeks ago
Aventura, United States Grant Cardone Enterprises Full timeAbout the CompanyGrant Cardone Enterprises (GCE) is the world leader in education, consulting, and management for small businesses around the world. Founded by renowned business expert Grant Cardone, Grant Cardone Enterprise has helped small businesses grow and scale for over 30 years. Cardone’s strategies are taught through online programs, workshops,...
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Junior Executive Personal Assistant
4 weeks ago
aventura, United States Grant Cardone Enterprises Full timeAbout the CompanyGrant Cardone Enterprises (GCE) is the world leader in education, consulting, and management for small businesses around the world. Founded by renowned business expert Grant Cardone, Grant Cardone Enterprise has helped small businesses grow and scale for over 30 years. Cardone’s strategies are taught through online programs, workshops,...
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Event Coordinator
1 month ago
aventura, United States 10X Health System Full timePOSITION SUMMARYThe Event Coordinator provides end-to-end support in managing a high volume of events and workshops throughout the year. This individual takes full ownership of the administrative processes, ensuring seamless operations and remarkable experiences. Their exceptional organizational skills and meticulous attention to detail contribute to...
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Event Coordinator
1 month ago
aventura, United States 10X Health System Full timePOSITION SUMMARYThe Event Coordinator provides end-to-end support in managing a high volume of events and workshops throughout the year. This individual takes full ownership of the administrative processes, ensuring seamless operations and remarkable experiences. Their exceptional organizational skills and meticulous attention to detail contribute to...
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Event Coordinator
1 month ago
Aventura, United States 10X Health System Full timePOSITION SUMMARYThe Event Coordinator provides end-to-end support in managing a high volume of events and workshops throughout the year. This individual takes full ownership of the administrative processes, ensuring seamless operations and remarkable experiences. Their exceptional organizational skills and meticulous attention to detail contribute to...
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aventura, United States Turnberry Full timePosition SummaryThe Administrative Courier / Maintenance Specialist will assist the Office Administrator in all areas and tasks related to office operations. They will distribute and route mail and packages and manage package deliveries throughout Dade, Broward and Palm Beach County. The Courier will also assist in any special tasks or projects as...
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Maintenance Specialist
1 week ago
Aventura, United States Turnberry Full timePosition SummaryThe Administrative Courier / Maintenance Specialist will assist the Office Administrator in all areas and tasks related to office operations. They will distribute and route mail and packages and manage package deliveries throughout Dade, Broward and Palm Beach County. The Courier will also assist in any special tasks or projects as...
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Training Specialist
7 days ago
Aventura, United States Corporate Full timeDescription Position at Corporate The Training Specialist conducts integrated training needs assessments. This role evaluates, designs, coordinates and delivers a comprehensive range of training aids and programs for the restaurants in the field as well as for our Restaurant Support Center. This position reports directly to the Director of Training within...
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Dermatologist
6 months ago
Aventura, United States Forefront Dermatology Full timeOverview The Physicians of Forefront Dermatology are in need of a dermatologist to join a new clinic in Aventura, FL.This is an excellent opportunity to lead the development of a brand new clinic. The ideal candidate will be self-motivated, comfortable working independently, and driving clinic growth. Our experienced team provides the business and...
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Dental Receptionist
7 days ago
Aventura, United States Palm Aire Professional Services Full timeWe are looking for a receptionist with prior experience working in a dental office and proficiency in managing dental software. Dental office in Aventura is seeking a bilingual (English and Spanish) receptionist/office administrator with experience in dental settings. Starting pay is $18.00 per hour, with hours from 8 am to 6 pm, Monday to Friday. Tasks Key...
