FirstService Residential | Administrative Assistant | aventura, fl

2 weeks ago

aventura, United States FirstService Residential Full time

Job Overview:

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.


Your Responsibilities:

  • Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
  • Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
  • Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
  • Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
  • Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
  • Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
  • Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
  • Sets up meetings for Board Approval process.
  • Keeps packages updated with new memos and policies as required.
  • Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
  • Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
  • Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
  • Follows safety procedures and maintains a safe work environment.
  • Other duties as required.



Skills & Qualifications:

  • Associates degree with concentration in business preferred, or equivalent combination of education and experience.
  • Three (3) to Five (5) plus years of related work experience.
  • Computer literacy: Intermediate proficiency in Microsoft Windows software.
  • Must possess strong administrative background.
  • Strong working knowledge of customer service principles and practices.
  • Excellent interpersonal, office management and communications skills.
  • Self-starter with excellent communication, interpersonal and customer service and telephone skills.


Physical Requirements:

  • Physical demands include the ability to lift up to 50 lbs.
  • Standing, sitting, walking and occasional climbing.
  • Required to work at a personal computer for extended periods of time.
  • Talking on the phone for extended periods of time.
  • Ability to detect auditory and/or visual emergency alarms.
  • Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
  • Driving when necessary.



Additional Information

  • Schedule: Monday-Friday 8:00am – 4:30pm


What We Offer:

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.


Compensation: $19 -$23 per hour


Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

  • FirstService Residential | Front Desk Staff | aventura, fl

    2 weeks ago

    aventura, United States FirstService Residential Full time

    Job Overview:As a Front Desk Associate, you’ll be responsible for working independently, and without direct supervision. Possess strong communication, telephone, and customer service skills. Be detailed oriented and able to multitask. Meet and greet residents; checks guests and service providers in/out. Able to understand and react to emergency response...

  • Ascendo Resources | Executive Administrative Assistant | aventura, fl

    3 days ago

    aventura, United States Ascendo Resources Full time

    Administrative Assistant Location: Aventura, FLWe are seeking a sharp, confident, and proactive Administrative Assistant to support the owner in a fast-paced environment. The ideal candidate will be self-directed, capable of independent decision-making, and skilled in handling sensitive information with the highest level of...

  • Travel Cath Lab Tech in Aventura, FL

    2 months ago

    Aventura, United States Marvel Medical Staffing Full time

    Specialty: Cath Lab TechLocation: Aventura, FLStart date: ASAPShifts per week: Duration: 13 weeksShift type: DaysWeekly gross pay: Contact us for more information!

  • ChenMed | Center Clinical Director- Aventura, FL | aventura, fl

    1 week ago

    aventura, United States ChenMed Full time

    We’re unique.  You should be, too.We’re changing lives every day.  For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts?  Do you inspire others with your kindness and joy?We’re different than most primary care providers. We’re rapidly expanding and we need great...

  • ChenMed | Center Clinical Director- Aventura, FL | aventura, fl

    1 week ago

    aventura, United States ChenMed Full time

    Center Clinical Director- Aventura, FL at ChenMed summary: The Center Clinical Director at ChenMed in Aventura, FL, plays a crucial role in supervising primary care providers and managing clinic operations to enhance patient care and clinical outcomes. This leader is responsible for both patient care and oversight of their assigned center, ensuring a...

  • Temporary Bilingual Administrative Assistant

    8 hours ago

    Aventura, United States FirstService Residential Full time

    Job Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...

  • Security Patrol Officer

    5 days ago

    Aventura, Florida, United States MSCCN Full time

    Seeking a detail-oriented Security Patrol Officer to join our team in Aventura, FL. As a Security Patrol Officer, you will be responsible for ensuring the safety and security of clients in various industries.About MSCCNMSCCN is North America's leading provider of security and facility services. We offer rewarding careers that give you a sense of purpose and...

  • Cardiovascular Technologist Role at HCA Florida Aventura Hospital

    1 day ago

    Aventura, Florida, United States HCA Florida Aventura Hospital Full time

    About the RoleWe are seeking a highly skilled Cardiovascular Technologist to join our team at HCA Florida Aventura Hospital. As a key member of our cardiovascular lab, you will play a crucial role in assisting physicians and lab personnel in preparing for cases and reviewing procedures logs.Job SummaryThe successful candidate will have a high school diploma...

  • Travel MRI Tech in Aventura, FL

    1 week ago

    Aventura, United States ACES Healthcare Staffing Full time

    ACES Healthcare Staffing is actively hiring for the following position: MRI Tech-MRI RAD Tech in Aventura,FL. Job Details/Requirements: Estimated Gross Weekly Pay: $1782 - $1971 Assignment Duration: 13 weeks Shift: 3x12 Days Weekly Guarantee: Start Date: 12/16/2024 ACES Benefits Weekly pay by direct deposit Highly competitive pay packages ...

  • Leah Yosef International | Senior Vice President of Wealth Management | aventura, fl

    2 weeks ago

    aventura, United States Leah Yosef International Full time

    Senior Wealth ManagerMulti-Billion AUM Wealth Management FirmAventura, FLOverviewDynamic, fast growing multi-billion AUM Wealth Management Firm has partnered with a Premier International Private Bank to serve as the wealth and investment management arm to their high net worth and ultra-high net worth clientele. The Firm is seeking a Senior Wealth Manager to...

  • Per Diem Dialysis Nurse

    7 days ago

    Aventura, Florida, United States HealthTrust Workforce Solutions HCA Full time

    Job Title: Per Diem Dialysis Nurse - Flexible Shifts in Aventura, FLAbout the Job:We are seeking a skilled and compassionate Per Diem Dialysis Nurse to join our team at HCA Hospitals in Aventura, Florida. As a Per Diem Dialysis Nurse, you will have the opportunity to work on flexible shifts, including 12-hour days, evenings, nights, and...

  • Travel MRI Tech in Aventura, FL

    1 month ago

    Aventura, United States Aya Healthcare Full time

    Aya Healthcare has an immediate opening for the following position: MRI Tech in Aventura, FL.We’ll work with you to build the healthcare career of your dreams. Whether you want a job close to home or across the country, we’ve got you.Job Details:Pay: $1654/week - $1880/weekAssignment Length: 13-week assignmentShift: 3, 12-Hour 08:00 - 20:30At least one...

  • Travel MRI Tech in Aventura, FL

    4 weeks ago

    aventura, United States Aya Healthcare Full time

    Aya Healthcare has an immediate opening for the following position: MRI Tech in Aventura, FL.We’ll work with you to build the healthcare career of your dreams. Whether you want a job close to home or across the country, we’ve got you.Job Details:Pay: $1654/week - $1880/weekAssignment Length: 13-week assignmentShift: 3, 12-Hour 08:00 - 20:30At least one...

  • Travel MRI Tech in Aventura, FL

    3 weeks ago

    aventura, United States Aya Healthcare Full time

    Aya Healthcare has an immediate opening for the following position: MRI Tech in Aventura, FL.We’ll work with you to build the healthcare career of your dreams. Whether you want a job close to home or across the country, we’ve got you.Job Details:Pay: $1650/week - $1880/weekAssignment Length: 13-week assignmentShift: 3, 12-Hour 08:00 - 20:30At least one...

  • Executive Administrative Assistant

    3 days ago

    Aventura, United States Ascendo Resources Full time

    Administrative Assistant Location: Aventura, FLWe are seeking a sharp, confident, and proactive Administrative Assistant to support the owner in a fast-paced environment. The ideal candidate will be self-directed, capable of independent decision-making, and skilled in handling sensitive information with the highest level of...

  • ChenMed | Center Clinical Director- Aventura, FL | aventura, fl

    2 weeks ago

    aventura, United States ChenMed Full time

    We’re unique.  You should be, too.We’re changing lives every day.  For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts?  Do you inspire others with your kindness and joy?We’re different than most primary care providers. We’re rapidly expanding and we need great...

  • Center Clinical Director- Aventura, FL

    5 days ago

    Aventura, FL, United States ChenMed Full time

    Center Clinical Director- Aventura, FL at ChenMed summary: The Center Clinical Director at ChenMed in Aventura, FL, plays a crucial role in supervising primary care providers and managing clinic operations to enhance patient care and clinical outcomes. This leader is responsible for both patient care and oversight of their assigned center, ensuring a...

  • RN Trauma

    1 month ago

    Aventura, United States HCA Florida Aventura Hospital Full time

    Description IntroductionDo you want to be appreciated daily? Our nurses are celebrated for being on the front line, empathetic for patients. At HCA Florida Aventura Hospital our nurses set us apart from any other healthcare provider. We are seeking a RN Trauma to join our healthcare family.BenefitsHCA Florida Aventura Hospital, offers a total rewards...

  • RN Trauma PRN

    1 month ago

    Aventura, United States HCA Florida Aventura Hospital Full time

    Description IntroductionDo you have the PRN career opportunities as a RN Trauma PRN you want with your current employer? We have an exciting opportunity for you to join HCA Florida Aventura Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.BenefitsHCA Florida Aventura Hospital, offers a total rewards package that...

  • Mobile Imaging Specialist

    7 days ago

    Aventura, Florida, United States Maddison Harry Medical Staffing Full time

    Maddison Harry Medical Staffing is a trusted leader in the healthcare sector, renowned for its family-oriented culture and exceptional recruitment process. As a Mobile Imaging Specialist, you will be part of our dedicated team that supports organizations nationwide.**Job Overview**We are currently seeking a highly skilled CT Technologist to join our team on...