Administrative Assistant

2 days ago


Iowa City, United States Donatech Full time
Position would require the candidate to be a W2 employee of Donatech.
US Citizenship/Permanent Resident Required.

- Efficiently manage the interview scheduling process from beginning to end ensuring a positive experience for candidates, managers, and recruiters.
- Utilize the Workday tool to manage candidate and requisition data including recruiter assignment, new hire reports and internal candidate data.
- Manage the confirmation process of new hires upon their first day impacting the flow of data and access to systems. This involves ongoing communication with hiring managers using various communication channels.
- Manage the new employee referral program by tracking referrals, reviewing eligibility, andrequesting payment. Monitor referrals through the process to ensure accuracy.
- Partnering on the administration of internal audits and meant to create efficiencies, improve process, and overall experience.
- Communicates and collaborates with partners across the organization and various leadership levels. Utilizes phone, email, and instant messaging to aid in communication.
- Maintains centralized email accounts using pro-active problem solving and responding to employee concerns.
- Process reimbursement requests for candidates who travel for interviews after reviewing them for accuracy and adherence to policy.

Basic Qualifications:
- High school diploma, or equivalent, and 8 years of relevant experience OR a bachelor's degree and 4 years of relevant experience.

Preferred Qualifications:
- Prior experience in talent acquisition, human resources or in an administrative role.
- Experience using Workday and/or other information system.
- Experience using Microsoft Office Suite
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