Enrollment Assistant

3 weeks ago

Philadelphia, United States ESPERANZA CYBER CHARTER SCHOOL Full time
JOB DESCRIPTION:

Esperanza Cyber Charter School (ECCS) is located in North Philadelphia and currently seeking mission-driven Enrollment & Attendance Assistant applicants that align with ECCS's mission and enthusiasm for equity. The Enrollment Assistant with clerical duties works full-time in person in the office, under the guidance and supervision of the Attendance & Enrollment Manager.

Esperanza Cyber Charter School Mission

Esperanza Cyber Charter School (ECCS) prepares students in grades Kindergarten through 12 to meet the challenges of living creatively and productively in an increasingly technologically sophisticated and interconnected world. ECCS will provide students with an academically rigorous yet flexible online learning program that tailors learning experiences to each child through curriculum choices and virtual and in-person tutoring and counseling. ECCS targets underserved and at-risk students who have not always found success in traditional schools. ECCS places students on a pathway to post-secondary success.

BENEFITS:
  • Professional Development
  • Training for the cyber environment
  • Paid time off
  • 403b contribution matching
  • Health insurance
  • Dental Insurance
  • Vision insurance
  • Life and disability insurance
  • Flexible spending account
  • Tuition Reimbursement
REQUIREMENTS:
  • Associate Degree or equivalency preferred
  • Ability to communicate well in a group/team environment; bilingual Spanish fluency required
  • Demonstrated competence and experience in current technologies, including PowerSchool SIS, Word processing, and Google suites
  • Ability to commute reliably
  • Current FBI fingerprints, PA Criminal, and Child Abuse background checks
RESPONSIBILITIES:
  • Supports all clerical duties associated with enrollment, reception, and the nurse.
  • Answers telephone system for screening calls, transferring calls, responding to inquiries, emails, and/or taking messages.
  • Helps answer questions about the school; provides families with an appropriate application and supporting documents.
  • Assists in student registration processing, forms, documents and records, and related information for formal student registration.
    • Adds registration data to the enrollment spreadsheet.
    • Follow up with interested families as directed.
    • Follow up on missing documents as directed.
  • Greets individuals entering the building (e.g., visitors, parents, students, vendors, etc.) for responding to inquiries; and/or directing individuals to appropriate locations by established building security procedures.
  • Performs general secretarial and clerical functions (e.g., scheduling, copying, faxing, data entry, filing, etc.) for supporting office operations.
  • Processes various records (e.g., student records, transcripts, tutor lists, guardianship packets, etc.) for conveying information within School/District guidelines and regulations.
  • Print and mail, as directed, progress reports, report cards, and transcripts.
  • Receives various items (e.g., mail, special deliveries, packages, supplies, etc.) to distribute materials to appropriate parties.
  • Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.
SKILLS:
  • Meticulous data entry skills, with attention to detail
  • Customer Service experience
  • Excellent communication skills, both verbal and written
  • Strong organizational and time management skills
  • Must be able to work in a fast-paced environment
PHYSICAL REQUIREMENTS:
  • Ability to sit for extended periods while working.
  • Constant hand, finger, and arm use, and excellent eye-hand coordination.
  • Ability to hear clearly and speak intelligibly.
  • To occasionally function in activities involving walking, bending, squatting, reaching, and climbing stairs.
  • To occasionally stand for extended periods.
  • Ability to see and perform visual activities such as closing paperwork, using a computer monitor, reading, and writing.
  • Ability to lift and/or move up to 30 lbs.
  • Ability to come onsite for all required days.


Disclaimer: This Job Description is designed to reflect job duties accurately. However, it may not be all-inclusive, and other job-related duties may be required. Reasonable accommodations will be made as required by local, state, or federal laws that do not cause undue hardship.

Nondiscrimination: ECCS provides all persons equal access to all employment categories, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information.

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