Entry-Level Executive Assistant

2 weeks ago

Wilmington, United States Synerfac Full time

A dynamic and energetic Personal Assistant is sought to provide high-level support to the President/Owner. This role involves assisting with a range of personal and administrative tasks, including property management, travel coordination, and acting as the primary point of contact for internal and external stakeholders. Ideal for a recent college graduate, this position offers a unique opportunity to learn about business operations as well as household management, with flexible hours and occasional travel.

Job Responsibilities:

- Serve as the primary liaison between the owner and clients, vendors, staff, and other contacts, ensuring clear and timely communication.

- Manage the owner's calendar, including scheduling meetings, appointments, and other engagements.

- Coordinate property maintenance and upkeep for rental properties owned by the company.

- Arrange travel plans, including occasional weekend travel, and assist with logistics for various outings, including helicopter travel.

- Provide on-call support, as needed, for both personal and professional matters, with flexibility for weekend availability.

- Support miscellaneous projects such as creating or updating forms, managing job folders, and other administrative tasks.

- Handle personal errands and tasks, as required, to streamline daily activities for the owner.

- Maintain a high level of discretion, professionalism, and responsiveness when handling sensitive information or interactions.

Job Requirements

Executive Admin Job Requirements:

- Bachelor"s degree in Business or related field, or 5+ years of equivalent experience, with a background in executive support for senior leaders.

- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

- Exceptional organizational and time-management skills, with attention to detail and the ability to follow directions precisely.

- Strong judgment, discretion, and ability to maintain confidentiality while building relationships.

- Flexible, adaptable, and energetic, with a positive attitude suited to a dynamic environment that may involve occasional travel and weekend availability.

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