Office Manager

2 weeks ago


Los Angeles, United States Virtual Full time
Our client located in Nashville, TN is seeking a Office Manager to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the entertainment industry
 
The Office Manager is a contract-to-hire opportunity with an onsite schedule.
 
Responsibilities:
Frontline Representation:
  • Serve as the first point of contact for all visitors and callers, embodying the company's values and professionalism.
  • Manage the reception area to ensure a welcoming and efficient environment.
 
Employee Assistance:
  • Provide support to employees by coordinating meeting rooms, handling correspondence, and managing office supplies.
  • Facilitate internal communications and assist with onboarding processes.
 
Special Projects:
  • Participate in and lead various projects that contribute to the improvement of office operations and employee experience.
  • Collaborate with other departments on company-wide initiatives.
 
AV Setup and Technical Support:
  • Oversee the setup and troubleshooting of audiovisual equipment for meetings and presentations.
  • Ensure seamless operation of all technical aspects during events and conferences.
 
Facilities Management:
  • Work closely with the facilities team to maintain a safe, efficient, and pleasant work environment.
  • Act as a key player in emergency response and building maintenance processes.
 
Qualifications:
  • Professionalism and Discretion: Demonstrated ability to maintain a high level of professionalism and confidentiality.
  • Technical Proficiency: Experience with AV equipment and basic IT troubleshooting.
  • Organizational Skills: Exceptional organizational and multitasking abilities.
  • Communication: Strong verbal and written communication skills.
  • Problem-Solving: Proactive in identifying issues and finding solutions.
  • Customer Service Orientation: Dedication to providing excellent service to both internal and external stakeholders.
  • Friendly, approachable, and service-oriented attitude.
  • Ability to handle sensitive information with confidentiality.
  • Professional appearance and demeanor.
  • High energy level and ability to maintain a positive attitude in a fast-paced environment.
  • High school diploma or equivalent; additional qualifications in office administration are a plus.
  • Proven experience as a receptionist, front desk representative, or similar role.
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 
Culture/Benefits:
While temp, Vaco provides a selection of benefits and career enhancements to enrich and protect the mental, physical, and financial wellbeing of Vaconians. 
 
Job Title: Office Manager
Opportunity: Contract-to-Hire
Location: Nashville, TN
Salary: $20-24/hr

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