Office Manager
2 weeks ago
The Office Manager is a contract-to-hire opportunity with an onsite schedule.
Responsibilities:
Frontline Representation:
- Serve as the first point of contact for all visitors and callers, embodying the company's values and professionalism.
- Manage the reception area to ensure a welcoming and efficient environment.
Employee Assistance:
- Provide support to employees by coordinating meeting rooms, handling correspondence, and managing office supplies.
- Facilitate internal communications and assist with onboarding processes.
Special Projects:
- Participate in and lead various projects that contribute to the improvement of office operations and employee experience.
- Collaborate with other departments on company-wide initiatives.
AV Setup and Technical Support:
- Oversee the setup and troubleshooting of audiovisual equipment for meetings and presentations.
- Ensure seamless operation of all technical aspects during events and conferences.
Facilities Management:
- Work closely with the facilities team to maintain a safe, efficient, and pleasant work environment.
- Act as a key player in emergency response and building maintenance processes.
Qualifications:
- Professionalism and Discretion: Demonstrated ability to maintain a high level of professionalism and confidentiality.
- Technical Proficiency: Experience with AV equipment and basic IT troubleshooting.
- Organizational Skills: Exceptional organizational and multitasking abilities.
- Communication: Strong verbal and written communication skills.
- Problem-Solving: Proactive in identifying issues and finding solutions.
- Customer Service Orientation: Dedication to providing excellent service to both internal and external stakeholders.
- Friendly, approachable, and service-oriented attitude.
- Ability to handle sensitive information with confidentiality.
- Professional appearance and demeanor.
- High energy level and ability to maintain a positive attitude in a fast-paced environment.
- High school diploma or equivalent; additional qualifications in office administration are a plus.
- Proven experience as a receptionist, front desk representative, or similar role.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Culture/Benefits:
While temp, Vaco provides a selection of benefits and career enhancements to enrich and protect the mental, physical, and financial wellbeing of Vaconians.
Job Title: Office Manager
Opportunity: Contract-to-Hire
Location: Nashville, TN
Salary: $20-24/hr
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