Administrative Coordinator II

3 days ago

Tarrytown, United States Regeneron Pharmaceuticals Full time

Job Description

We are looking for an Sr Administrative Coordinator responsible for supporting the office of the CIO with primary responsibility for managing the day-to-day planning of the CIO’s time. May require involvement in critical and sensitive meetings which will require strong diplomacy, confidentiality, multitasking, prioritization, communication, and time management skills to ensure the balance of availability for meeting staff, vendors as well as protecting time for strategic planning and business development activities.

A typical day might include:

  • Proactive calendar management for CIO (and occasional support for other designated leaders) using thorough understanding of department and leadership priorities. Anticipation of the needs of leaders/teams to manage and problem solve all logistical and scheduling conflicts is required.

  • Make travel arrangements, reservations and manage expense reporting.

  • Compose, review, edit and/or send out regular e-mail communications (e.g., informative, invitations, etc.) in support of the CIO and department. In addition, this role will handle printing, scanning, and distribution hardcopy or emails as requested.

  • Answer phone calls (or e-mails) on behalf of CIO, and provide appropriate information to callers or connect them with the appropriate people.

  • Draft agendas and attend those requested, taking minutes and follow-up actions.

  • Manage meeting “action tracker” which should be updated and reviewed weekly.

  • Act as the CIO proxy to follow up on/chase information as needed.

  • Act as the contact for offsite meetings and events (please see below).

  • This role is fully responsible for all logistics and execution of on-site meetings and events for the team including: The anticipation of catering needs and appropriate recommendations for catering for CIO sponsored meetings, Greeting and escorting of guests, Acting as the contact for off-site meetings and event planning.

  • Responsible for CIO assigned administrative projects related to the team such as organization analysis, organization charts, e-mail distribution lists, new hire and staff planning activities etc.

  • Demonstrate a good understanding of company policies, procedures, resources and where to find them, acting as a key point of contact for the department.

  • Implement a highly organized and efficient administrative workflow, identifying, developing, and/or supporting administrative process improvements.

  • Independently execute solutions to issues and be focused on continuous improvement.

  • Actively manage department contact lists, files, and documents, updating content on department shared drive and sites.

  • Any other ad hoc administrative assignments.

This role might be for your if you have:

  • Have excellent organizational, planning and tracking skills with technical knowledge necessary to perform day-to-day task related activities.

  • Demonstrate excellent written, verbal, and interpersonal communication skills with the ability to effectively interact with team members with tact and diplomacy.

  • Can handle multiple priorities with excellent time management skills (both project and self).

  • Ability to interact across all levels of employees and management while maintaining confidentiality.

  • Strong digital literacy and proficiency in MS Office, SharePoint, expense, and travel management (Concur), and teleconference systems is required.

To be considered for this opportunity, you have at least an Associate degree and 5+ years of administrative experience. A Bachelor’s degree is preferred.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.

Salary Range (hourly)

$29.04 - $45.38

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