Administrative Assistant
3 weeks ago
Reporting to the Regional Manager, the Administrative Assistant will be responsible of all administrative tasks related to the functioning of our regional office.
More specifically, the incumbent of this position will:
Administrative tasks :
• Answering phone calls
• Produce expense reports and support with travel reservations
• Process accounts payable and receivable
• Setup and maintain customer accounts
• Maintain government compliance (city, state, country, fire, wastewater permits)
• Support Regional Manager and Service coordinator for other related tasks
Sales administrative tasks :
• Bills of lading
• Data validation vs sales agreements
• Budget reporting and support
• Maintain customer directory, vehicles accessories inventory and fleet of vehicles information
Parts clerk tasks :
• Taking customer orders
• Maintain office and shop supplies
• Pull and pack all internal/external orders
• Maintain and organize inventory and parts database
• Dispenses parts to service mechanics.
• Support Regional Manager and Service coordinator for events organization
Requirements
• Office Administration Diploma or equivalent
• 3-5 years of experience in a similar position
• Client oriented
• Autonomous
• Excellent team spirit
• An excellent English grammar
• Knowledge of Microsoft Office software is essential
• Proficiency in the use of SAP system would be considered as a major asset
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