Parks Office Assistant

Salary: $16.07 - $27.02 Hourly

Location : Various locations throughout Baltimore County, MD

Job Type: NON-MERIT

Job Number: NM.102 08-24

Department: RECREATION & PARKS

Opening Date: 09/03/2024

Closing Date: Continuous

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

Regular Schedule: 34 hours per week, Non-Merit. Plus, County benefits.

Several Non-Merit vacancies exist in the Department of Recreation and Parks at various locations throughout Baltimore County.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring within this class may be filled from this list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due toreclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.

Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.
Examples of Duties

Job Purpose
Under general supervision, performs comprehensive word processing, typing, and other clerical duties in support of an office.

Examples of Essential Duties

• Greets and directs clients and visitors.
• Responds to inquiries of a routine nature regarding department programs and policies in person, by telephone or by regular or electronic mail.
• Uses automated office systems, such as email, calendar/scheduling, Microsoft Desktop Publishing, and word processing computer software to prepare a variety of flyers, letters, memos, meeting schedules, and other material from draft or specific instructions.
• Creates, duplicates, and distributes flyers, letters, memos, and other documents.
• Establishes and maintains confidential alphabetical, chronological, or subject matter files and records.
• Assists with registration of programs and/or special events.
• Assists in preparation of personnel related documents and forms.
• Operates office machinery, such as computers, photocopiers, fax machines, calculators, telephones, scanners, and printers.

Examples of Other Duties
Creates and maintains office spreadsheets, databases and logs to track data using Microsoft Excel. Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space. Performs other related duties as required.

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.
Qualifications

Education and Experience
Possession of a high school diploma or an appropriate equivalent;
Plus
One-year typing, word processing, or secretarial experience.

Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.

Additional education related to secretarial/word processing may be substituted on a year-for-year basis for the required experience.

Preferred Experience
At least one (1) year experience in a position that requires significant time spent creating and/or transcribing documents using word processing software and extensive telephone and in-person customer service interaction.

Knowledge, Skills and Abilities

• Knowledge of modern office methods and procedures, including filing systems
• Knowledge of spelling, grammar, and arithmetic
• Knowledge of creating flyers and other marketing materials using Microsoft Publisher
• Knowledge of Microsoft Windows
• Skill in the operation of office machines as listed in essential duties
• Skill in the use of word processing software
• Skill in responding to inquiries and handling routine complaints
• Ability to communicate effectively
• Ability to perform basic mathematical computations
• Ability to set up and maintain paper and electronic filing systems
• Ability to use automated office systems
• Ability to establish and maintain effective working relationships
• Ability to type from plain copy at a rate of 40WPM

Proof of Licenses, Certifications and Education
Applicants are required to submit proof of professional licenses, certifications and education to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.

Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. ().

Mail or deliver documents to:
ATTN: Office Assistant - Non-Merit - Rec and Parks
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204

You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable.

EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment

Physical and Environmental Conditions
Positions may require working fixed shifts (Monday-Friday) or rotating shifts, which may include at least two weeknights and may include weekends or holidays, when necessary.

The work of these positions is essentially sedentary with occasional walking and/or lifting or other restricted physical activities.

Positions are located in recreation community offices in parks or campuses and may be an isolated, secluded and/or solitary work environment.

Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.

Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees

Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace
All Baltimore County offices are smoke free.

Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance
In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance
In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.

Paid Leave
Sick Leave - Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement.

Vacation Leave - Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally.

Holidays - Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year. Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday.

Bereavement Leave
Jury Leave
Military Leave

Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.

Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.

Disclaimer

This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.

01

The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of this application. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience.

• I have read and acknowledge the above instructions.

02

Failure to complete all fields of the "Work Experience/History" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time.

• I have read and acknowledge the above statement.

03

Are you currently a merit (full-time), non-merit (part-time), or temporary employee of the Baltimore County General Government? Employees of Baltimore County Public Schools, Baltimore County Public Library, Baltimore County's court systems or Baltimore County Community College and employees of temporary services used by the County are not considered employees of the Baltimore County General Government.

• Yes
• No

04

This position requires a high school diploma or appropriate equivalent plus two years' comprehensive word processing, typing, and other clerical duties in support of an office. Choose the option that best describes your combination of education and experience.Failure to submit proof of Education may result in your application not being considered. Unofficial copies are acceptable.

• High school plus or an appropriate equivalent. Plus two (2) years' comprehensive word processing, typing, and other clerical duties in support of an office.
• Associate's degree in any field.
• Bachelor's degree in any field.
• Master's degree in any field
• I do not possess any of the combinations of education and experience listed above.

05

Provide specific example(s) of the comprehensive word processing, typing, and other clerical duties in support of an office.Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, on the Work History/Experience section of this application.If you chose "I do possess any of the combinations of education and experience listed above" in the previous question, respond by entering N/A to this question.

06

If you are substituting college education/degree, in any field for any of the required experience, transcripts must be submitted with your application in order to meet the minimum qualifications for the position. Unofficial copies are acceptable.Failure to submit proof of Education will result in your application not being considered.

• I have read and acknowledge the above instructions and attached proof of education.

07

Do you have experience responding to inquiries of a routine nature regarding programs and policies in person, by telephone or by regular or electronic mail?

• Yes
• No

08

Provide specific example(s) of the experience you have responding to inquiries of a routine nature regarding programs and policies in person, by telephone or by regular or electronic mail.Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.

09

Do you have experience preparing a variety of flyers, letters, memos, meeting schedules, and other material from draft and/or specific instructions?

• Yes
• No

10

Provide specific example(s) of the experience you have preparing a variety of flyers, letters, memos, meeting schedules, and other material from draft and/or specific instructions?Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.

11

Do you have experience utilizing Workday?

• Yes
• No

12

Provide specific example(s) of the experience you have utilizing Workday. Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.

13

Do you have experience organizing files, putting together documents for folders, creating labels and utilizing electronic filing systems?

• Yes
• No

14

Do you have experience assisting with registration of programs, conferences and other public/special events?

• Yes
• No

15

Provide specific example(s) of the experience you have assisting with registration of programs, conferences and other public/special events.Include the employer(s) and date(s) you performed these duties. If you chose "No" in the previous question, respond by entering N/A to this question.

16

If answered No in the previous question, are you willing/able to assist with events that would require interaction with the public?

• Yes
• No

17

Do you have experience with assisting in the preparation of personnel related documents and forms?

• Yes
• No

18

Provide specific example(s) of the experience you have with assisting in the preparation of personnel related documents and forms.Include the employer(s) and date(s) you performed these duties.If you chose "No" in the previous question, respond by entering N/A to this question.

19

Positions are located in recreation community offices in parks or campuses and may be an isolated, secluded and/or solitary work environment.Are you willing and able to accept these conditions of employment?

• Yes
• No

20

This position may require working fixed shifts (Monday-Friday) or rotating shifts, which may include at least two weeknights and may include weekends or holidays, when necessary.Are you willing and able to accept these conditions of employment?

• Yes
• No

21

Are you willing to work in a position that requires travel between work sites using your personal transportation? A mileage allowance, set by Baltimore County Policy, shall be paid to County employees who use their privately-owned vehicles for official County travel necessary to carry out the required or authorized duties of their positions.

• Yes
• No

22

The work of this position is essentially sedentary with occasional walking and/or lifting or other restricted physical activities.Are you willing and able to accept these conditions of employment?

• Yes
• No

23

Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check. Are you willing and able to accept these conditions of employment?

• Yes
• No

24

I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information, visit www.governmentjobs.com, click on the "career seekers" link, and then follow the prompts.

• I have read and acknowledge the above instructions.

Required Question

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