Administrative Assistant

6 days ago

Orlando, United States PEOPLEASE Full time
POSITION SUMMARY

Peoplease is a leading Professional Employer Organization providing solutions to small and medium size businesses in the blue and gray-collar industries. We transform and enable our clients and partners to achieve their aspirations by providing world-class service, support and administrative solutions in the areas of payroll, human resources, benefits and risk management. At Peoplease, we are connected as People, creating a culture of inclusion & belonging, where Engagement, Integrity, Tenacity, Curiosity, Happy, and Service obsesses is who we are, who we've always been, and continue to be the mindset that guides us to improve every day.

Peoplease is looking for a qualified Administrative Assistant to join our team. The purpose of this position is to provide corporate employees and our clients with exceptional and professional support in a variety of functions and situations as determined by the Operations Manager.

An ideal candidate will have the ability to manage and execute the coordination of multiple projects within required timeframes and expectations; demonstrated excellence in communication skills; be able to inform both orally and in writing; working knowledge of Microsoft Office products. Demonstrate the ability to perform detail-oriented tasks; interact, coordinate, follow up, and effectively communicate with HR team members, regional teams, Senior Management, and Third-Party Administrators.

This is an on-site position in our downtown Orlando, FL office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Printing and mailing monthly tax coupons, quarterly returns, checks
  • Sorting, copying, scanning, and assigning tax notices to the tax team
  • Processing including bank uploads and check printing for daily tax payments
  • Responsible for assigned states for quarterly tax filings and notice resolution
  • Monitor the payroll tax inboxes for the Enterprise
  • Respond to client requests for audit reporting and ad-hoc requests
  • Receives, sorts and forwards incoming mail
  • Assisting with other related clerical duties such as photocopying, faxing, filing, and collating
  • May serve as backup in assisting other Departments as needed with print, scan, shipping
  • Other duties as assigned within scope of Department and role
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
  • 1+ year of administrative experience necessary
  • Prior payroll tax experience and knowledge preferred
  • Exceptional interpersonal skills
  • Attention to detail and ability to multi-task
  • Verbal and Written Communication skills a must
  • Self-motivator with excellent organizational skills
  • Ability to be creative in a highly structured environment
  • Ability to deal with highly stressful situations at times
  • Competency with Microsoft Office Word, Excel, and Outlook
  • Project management and problem-solving skills a plus


PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. This position will be working primarily indoors and some of the time in an outdoor environment. From this movement, the employee will encounter varying temperatures. The normal auto and air travel hazards will apply.

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