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Office Administrator

2 months ago

Quakertown, United States Nations Roof Full time

Nations Roof is seeking an experienced and professional Office Administrator to join our team.

This position will be 100% in the office with a Monday-Friday schedule at the Pennsylvania location.

Nations Roof, one of the largest commercial roofing contractors, ranked in the Top 5 Roofing Contractors in the US. Our projects range in scope from large-scale new construction to complete tear-offs, re-roofing and renovations of existing building exteriors, and on-going roof maintenance, inspection, and repairs of all major commercial roof systems.

Primary Responsibilities:

The Office Administrator, under the direct supervision of the Director of Operations, is responsible for involvement as part of a team to support all aspects of administrative and bookkeeping functions in construction company.

Specific Job Duties:

  • Inbound and outbound calls and/or emails daily.
  • Customer Service
  • Provide customer updates and status.
  • Schedule meetings and appointments.
  • Review and input hours for payroll, as required.
  • Data entry
  • Preparation, review, and administration of subcontractor MSA’s, Purchase Orders.
  • Send and receive Work Orders, Purchase Orders, COI and Warranties.
  • Process, review, code and input daily outgoing invoices and incoming payments.
  • Provide support to the service and construction department.
  • Assist in receiving and tracking vendor/supplier preliminary notices and lien release requirements, submittals, and releases, as required.
  • Accounts payable and receivable and collections.
  • Reconcile accounts as required.
  • An ability to produce a high-volume output while maintaining an attention to detail.
  • Process, review, code and input daily outgoing invoices and incoming payments.
  • Collect information from Management Team for updating files.
  • Maintain communication with project contact regarding scheduling and documentation requirements as needed.
  • Cross train and provide back up support in the office.
  • An ability to produce a high-volume output while maintaining an attention to detail.
  • Additional duties related to all aspects of office administrative duties as directed by the reporting manager.
Skills/Knowledge:
  • Excellent verbal and written communication skills.
  • Ability to effectively plan, organize and meet deadlines while maintaining a high level of quality. Intermediate computer skills required. (Microsoft Suite: Word, Excel, PowerPoint, etc.)
  • Basic accounting or bookkeeping experience (Experience with Viewpoint, SAGE, Timberline, SAP, or similar construction platform preferred).
  • Experience with CRM software or construction project software preferred.
Education/Experience:
  • Diploma or equivalent, Bachelor’s degree in related field, preferred.
  • 3-5 years’ experience in office support role, prior construction office experience preferred.
  • Any equivalent combination of education and experience may also be considered.
Benefits Include:
  • Full Time, Competitive Wages $55-$65K (DOE)
  • Medical, Dental and Vision Benefits
  • Accident and Disability Insurance
  • Life Insurance
  • Paid Holiday and Vacation
  • 401(K) with employer match


The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nations Roof provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. Our company is a Drug Free Workplace.

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All candidates must be authorized to work in the U.S