Administrative Assistant I

2 weeks ago

Lynchburg, Virginia, United States Lynchburg City Schools Full time
Administrative Assistant I GENERAL INFORMATION Title: Administrative Assistant I Department: Heritage High School Salary Grade: Schedule A
FLSA Status: Non-Exempt Site/Location: Heritage High School Reports to: Building Administrator Date: 03/04/2025 POSITION SUMMARY

The Administrative Assistant (I) to the Director or Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and can communicate and interact equitably and effectively with both internal and external customers.

ESSENTIAL FUNCTIONS
  1. Maintain a high volume of contact by telephone, email, and in person with students, parents, and staff.
  2. Retrieve and distribute mail, supplies, and materials.
  3. Serve as the receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.
  4. Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.
  5. Organize and maintain the filing system according to standard filing procedures, and at times, according to local, state, or federal guidelines.
  6. Assist with maintaining school and student records.
  7. Assist with programs regarding the operation of office equipment.
  8. Assists with the inventory.
  9. Maintain the confidentially of reports, records, and personal experiences of a private nature regarding students, staff, and patrons.
  10. Performs other duties as assigned.
LYNCHBURG CITY SCHOOLS COMPETENCIES Personal Competencies
  • Honesty
  • Integrity
  • Ethical
  • Equity Minded
  • Emotional Intelligence
  • Cultural Competence
  • Safety
  • Quality
Leadership Competencies
  • Models Excellent Customer Service
  • Thinks Strategically
  • Shows Initiative
  • Acts Decisively
  • Communicates Effectively
  • Works Collaboratively
  • Resolves Conflict Proactively
Functional Competencies
  • Technical Capabilities
  • Computer Literacy
  • Data Analysis and Management
  • Fiscal Planning and Management
  • Project Management
  • Strategic Planning
EDUCATION AND EXPERIENCE
  • High School Diploma or Equivalent
  • Bilingual candidates are desirable
KNOWLEDGE, SKILLS AND ABILITIES
  • Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred
  • Knowledge and understanding of effective organizational and communication practices
  • Knowledge and understanding of accurate and effective record-keeping and time management
  • Knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed
  • Knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.
SUPERVISORY RESPONSIBILITY
  • None
TRAVEL REQUIREMENTS
  • Reliable transportation, is necessary
  • Minimal travel within the City of Lynchburg as needed
  • Minimal travel outside of the City of Lynchburg as needed
WORK ENVIRONMENT AND PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. AAP/EEO STATEMENT LCS is an EEO/Affirmative Action Employer and does not discriminate based on age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status. JOB STATUS: OPEN SALARY: Please refer to LCS Employee Pay Scales found here: https://www.lcsedu.net/departments/personnel/employee-pay-scales. DAYS: START DATE: 2024-2025

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