Office Manager

2 weeks ago


Van Nuys, United States Service Corporation International Full time

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work

Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.

JOB RESPONSIBILITIES

Accounting Function Oversight

  • Collections of all accounts receivable
  • Verifications and payments of all accounts payable invoices
  • Controls of receipt and deposit of cash payments received
  • Maintains petty cash account and disburses the same in accordance with company policies and procedures
  • Reconciliations of all accounts
  • Cash advance checks
  • Same Day Check requests
  • Bank deposits
  • Verifies/audits cash disbursement reports
  • Tracks Capital Expenditure Authorizations (CEAs)
Operational Activities
  • Orders supplies for the office and completes inventory counts
  • Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
  • Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
  • Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
  • Schedules incoming orders and drivers for the ambulate service
  • Completes various funeral/cemetery reports and files accurately
  • Supports Sales as necessary requiring an understanding of JD Powers
  • Assures compliance with all Company policies and procedures to include
    • Sarbanes Oxley (SOX) audit
    • Dignity University (DU) training
    • Interment Verification Training (IVT) audits
    • Day Sales Outstanding's (DSO) related to financial and administrative areas
  • Assists in preparing and/or overseeing all funeral/cemetery-related forms
  • Reviews time cards and administers corporate payroll policies and procedures
  • Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.).
  • Ensures new associates receive new hire orientation
  • Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
  • Maintains vehicle records/licenses
  • Processes expense reports
  • Updates General Price Lists (GPLs)
  • Manages all Alarm Systems (codes, working order, etc.)
  • Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed
  • Coordinates daily activities with business unit as well as other departments
  • Trains associates in the proper administration of policies and procedures
  • Services customers by interacting with families in a professional and compassionate manner
  • Maintains and updates customer records
  • Updates company website with current obituaries and ensures obituaries are placed in newspapers
  • Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
  • Behaves in a supportive way to enrich the work environment
  • Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
  • Performs other duties as assigned
MINIMUM REQUIREMENTS

Education
  • High school diploma, GED or completion of a diploma-training program at a college or technical school
Experience
  • Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
Knowledge, Skills and Abilities
  • Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
  • Excellent communication skills both orally and in writing
  • High level of compassion, integrity, and confidentiality
  • Problem solving skills
  • Ability to multi task and set priorities
  • Detail oriented
  • Must be flexible and able to function in a face-paced environment
WORK CONDITIONS

Work Environment
  • Professional Dress is required when in contact with families.
Work Postures
  • Sitting continuously for many hours per day, up to 6 hours per day
  • Climbing stairs to access buildings frequently
Physical Demands
  • Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
Work Hours
  • Working beyond "standard" hours as the need arises


Compensation:

Salary: $20.30/hr. - $26.30/hr.

Benefits:

Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care)*Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program

Postal Code: 91401

Category (Portal Searching): Operations

Job Location: US-CA - Van Nuys
  • Office Manager

    2 weeks ago


    Van Nuys, United States SCI Shared Resources LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans...

  • Dental Office Manager

    3 months ago


    Van Nuys, United States AFFORDABLE DENTAL Full time

    We're looking for an experienced Office Manager/Business Manager with a vibrant personality. This is an exciting rare opportunity to work in a multi specialty practice with awesome staff and dentists.Ideal position for someone with experience in corporate dentistry wanting a better pay and environment to work in with room to grow!Responsibilities...


  • Van Nuys, California, United States Service Corporation International Full time

    Job SummaryWe are seeking a highly skilled and compassionate Office Administrator to join our team at Service Corporation International. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our funeral home, cemetery, and crematory services.Key ResponsibilitiesAccounting and Financial ManagementManage and reconcile...


  • Van Nuys, California, United States SCI Shared Resources LLC Full time

    Job SummaryWe are seeking a highly skilled and compassionate Office Administrator to join our team at SCI Shared Resources LLC. As an Office Administrator, you will be responsible for managing the day-to-day operations of our funeral home, ensuring that all administrative tasks are completed efficiently and effectively.Key ResponsibilitiesAccounting and...


  • Van Nuys, United States AFFORDABLE DENTAL Full time

    Do you love a winning team? If so, we have a fantastic opportunity to grow andestablish your career in a fulfilling and happy environment!We are expanding our team and seeking a people person, someone who is enthusiastic,organized andefficient.We focus on providing exceptional patient care.This is a full time position.The skills set desired:Friendly upbeat...


  • Van Nuys, United States AFFORDABLE DENTAL Full time $20 - $28

    Do you love a winning team? If so, we have a fantastic opportunity to grow and establish your career in a fulfilling and happy environment!We are expanding our team and seeking a people person, someone who is enthusiastic, organized, and efficient.We focus on providing exceptional patient care.This is a full-time position.The skills set desired:Friendly...


  • Van Nuys, California, United States AFFORDABLE DENTAL Full time

    About the Role:We are seeking a highly organized and efficient individual to join our team as a Treatment Coordinator at Affordable Dental. As a key member of our team, you will play a vital role in providing exceptional patient care and ensuring the smooth operation of our dental office.Key Responsibilities:Insurance breakdown and treatment...


  • Van Nuys, United States True Vine Concepts LLC Full time $17 - $20

    Bilingual Assistant needed for Durable Medical Equipment office in Van Nuys.Looking for someone that can work independently, handle office tasks, detailed oriented, organized, and has excellent customer service.Tasks Include:Roles and Responsibilities:Assisting in development and implementation of store goals for growth of store revenue in conjunction with...


  • Van Nuys, California, United States True Vine Concepts LLC Full time

    Position Overview:A Bilingual Assistant is required for a Durable Medical Equipment office. The ideal candidate should possess the ability to work autonomously, manage office responsibilities, and demonstrate exceptional organizational skills and customer service.Key Responsibilities:Support the establishment and execution of store objectives aimed at...


  • Van Nuys, California, United States True Vine Concepts LLC Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Bilingual Office Assistant to join our team at True Vine Concepts LLC. As a key member of our Durable Medical Equipment (DME) office, you will be responsible for providing exceptional customer service, managing office tasks, and maintaining a well-organized retail area.Key...


  • Van Nuys, California, United States Command International Security Full time

    Position OverviewBenefits:Performance-based bonusesCommand International Security Services is seeking dedicated Bilingual Security Officers fluent in both Spanish and English to oversee the safety of a low-income gated community. The primary responsibility will be to monitor the area and ensure the protection of our personnel and visitors. Successful...


  • Van Nuys, California, United States Command International Security Full time

    Position OverviewBenefits:Performance-based bonusesCommand International Security Services is seeking dedicated Bilingual Security Officers (proficient in both Spanish and English) to oversee the safety and security of a low-income gated community. The primary responsibility is to monitor for any suspicious activities and to deter vandalism, theft, or other...


  • Van Nuys, United States R & B Deluxe Inc Full time

    Benefits: 401(k) 401(k) matching Bonus based on performance Company parties Employee discounts Health insurance Opportunity for advancement WHO WE ARE: Deluxe Vanity & Kitchen is a high-end boutiquey kitchen and bath showroom. We specialize in name brand fixtures, toilets, tubs, shower systems and decorative parts. In business for over 20 years, we pride...


  • Van Nuys, California, United States True Vine Concepts LLC Full time

    True Vine Concepts LLC is seeking a highly motivated and organized Bilingual DME Office Assistant to join our growing team in Van Nuys. The ideal candidate will possess exceptional customer service skills, attention to detail, and the ability to thrive in a fast-paced environment. As a key member of our operations team, you will play a vital role in...


  • Van Nuys, California, United States Command International Security Full time

    Position OverviewBenefits:Performance-based bonusesCommand International Security Services is seeking Bilingual Security Officers proficient in both Spanish and English to oversee the safety of a low-income gated community. Your primary role will involve monitoring the premises to identify any suspicious activities and deter vandalism, theft, or other...


  • Van Nuys, California, United States Treston Security Services Full time

    Job SummaryTreston Security Services is seeking a highly responsible and experienced Armed Security Officer to provide protection for private estates in the Las Vegas area.Key ResponsibilitiesMonitor and secure estate grounds during assigned hours.Conduct regular patrols to ensure safety and security of the property.Respond promptly to any security breaches...

  • Account Manager

    1 month ago


    Van Nuys, California, United States Marsh Full time

    ACCOUNT MANAGERDEPARTMENT: MANAGEMENT LIABILITYSTATUS: NON-EXEMPTOur not-so-secret sauce.Award-winning, inclusive, Top Workplace culture doesn't happen overnight. It's a result of hard work by extraordinary people. More than 9,000 of the industry's brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about...

  • Accounting Manager

    2 weeks ago


    Van Nuys, United States Century Group International Inc Full time

    Century Group is partnering with a client who is seeking a Accounting Manager to join their team. Exact compensation may vary based on skills, experience, and location. Expected starting base salary $100,00 to $120,000 per year. Job Responsibilities: Conduct account audit/investigation and generate financial statements Maintain accurate and up-to-date...

  • District Manager

    3 days ago


    Van Nuys, California, United States Public Storage Full time

    Job SummaryWe are seeking a highly skilled and experienced District Manager to join our team at Public Storage. As a key member of our leadership team, you will be responsible for leading a team of professionals to achieve exceptional customer service, operational excellence, and business growth.Key ResponsibilitiesLead and Develop a High-Performing...


  • Van Nuys, California, United States Marsh LLC Full time

    Job SummaryWe are seeking a highly skilled Associate Account Manager to join our Commercial Lines team at Marsh McLennan. As an Associate Account Manager, you will be responsible for maintaining and updating the Communication Log daily, creating transmittal letters and other correspondence as necessary, and department scanning. You will also be responsible...