Executive Administrative Assistant

3 weeks ago

Raleigh, United States RBC Capital Markets, LLC Full time

Job Summary

The Executive Administrative Assistant (Functions) serves as an administrative partner to the RBC Bank Functional Heads by providing support, managing changes in priorities with tact and responsiveness, and facilitating the efficient and organized operations of the RBC Bank office.

A high degree of confidentiality, collaboration and organization are essential in all aspects of this position, as the candidate provides support by anticipating and taking ownership of sensitive requests, responding to needs, resolving issues, and diplomatically partnering with other internal & external executives and team members as appropriate.

Additionally, this position will partner with and provide support for the Sr Executive Administrative Assistant to CEO and Administrative Support Officer within the bank.

Job Description

  • Executive Administrative support for the Chief Financial Officer, Chief Risk Officer, Chief Compliance Officer, Chief Audit Executive, and the Head of Information Technology.
  • Proactively anticipates needs of the Functions C-Suite Executives including handling day-to-day issues, collect/prepare team meeting materials and presentations, proactively managing calendars and conflicts.
  • Actively manage daily itineraries for Function C-Suite Executives including proactively reaching out to organizers for materials, meeting content, expectations of participation.
  • Create and maintain official agendas for team meetings including compilation of materials, scheduling and coordination with participants, collection of agenda items, as needed.
  • Calendar Management support for all C-Suite Executive functional leaders.
  • Arranges all travel for C-Suite Executive functional leaders, including compilation of itinerary, coordinating their travel day (office space reservations, ground and air transportation, directions, lodging, coordination and scheduling offsite connections and meetings, preparation of materials prior to departure).
  • Prepares expense reports for Functions C-Suite Executives maintaining compliance with established policies & procedures and ensuring timely submissions.
  • Maintenance of Personal Time Off calendars for Functions C-suite executive teams.
  • Coordinates functional team, programs, and office activities, team building activities and offsite events.
  • Coordinates meetings and conferences rooms for Functions C-Suite Executives, as requested.
  • Primary responsibility for RBC Bank's Admin Team Group email inbox, triaging requests for either fulfilment or distributing to other administrative colleagues for completion.
  • Primary point of contact for RBC Bank's main telephone line and triage as appropriate.
  • Back up support to Administrative Support Officer/Officer Manager coordinating all maintenance issues and requests related to the Raleigh, NC office including acting as liaison with Building Management, working with the building maintenance and repair team.
  • Back up support for the Health and Safety Coordinator. Assist senior leadership with directing employees during evacuation/emergency events.
  • Employ discretion, tact and diplomacy in managing and coordinating meeting and work requests. Assess priority and urgency of conflicting matters and redirect to staff where appropriate.
  • Other duties as assigned.

Job Skills

Calendar Management, Communication, Computer Literacy, Data Entry, Desktop Tools, Detail-Oriented, Email Services, Office Administration, Organizing Meetings, Presentation Software, Scheduling, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

8081 ARCO CORPORATE DRIVE:RALEIGH

City:

Raleigh

Country:

United States of America

Work hours/week:

40

Employment Type:

Full time

Platform:

OFFICE OF THE CFO

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2024-10-21

Application Deadline:

2024-11-30

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

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