Administrative Assistant

2 months ago

Raleigh, United States Barrington James Full time

Are you detail-oriented, proactive, and passionate about providing exceptional support in a fast-paced sales environment? We're looking for a highly organized Sales Administrator to join our team and be an integral part of our daily operations. This role involves supporting the leadership team and office staff by managing various sales administrative functions, ensuring smooth coordination between departments, clients, and candidates. If you thrive in a dynamic office setting, enjoy multitasking, and have a strong understanding of sales processes, we want to hear from you


Key Responsibilities:

  • Provide comprehensive support to the executive leadership team and the wider office, including:
  • Assisting in the preparation and submission of bids, tenders, and RFPs
  • Coordinating interview bookings and scheduling client meetings
  • Arranging client calls and preparing materials for client communications
  • Managing correspondence with candidates for pre-start tasks, including compliance checks, reference checks, and onboarding preparation (optional but preferred)
  • Designing, updating, and maintaining professional slide decks for client presentations
  • Managing CRM systems and updating sales pipeline data regularly
  • Collaborate with the office manager and leadership on broader office administrative tasks such as:
  • Managing internal administrative processes, including contract tracking, filing, and document control
  • Assisting in the organization and execution of sales meetings, including preparing agendas and meeting minutes
  • Supporting the creation of sales enablement materials, including slide decks, product or service information sheets, and meeting preparation for the entire office
  • Maintaining accurate records of client and sales interactions in internal systems, ensuring that data is up-to-date and easily accessible
  • Assisting with tracking and reporting on sales performance metrics to ensure alignment with overall business objectives


Additional responsibilities may include:


  • Coordinating internal and external communications related to sales processes
  • Helping to manage client contracts, renewals, and pricing updates
  • Supporting lead generation activities and prospecting tasks through research and system updates
  • Handling general administrative tasks such as calendar management, expense tracking, and travel coordination for the sales team


What We're Looking For:

  • Strong organizational skills, intelligence, and practical problem-solving abilities
  • Excellent communication skills and the ability to work with both clients and internal teams
  • Proficiency in systems and processes, especially CRM software, Microsoft Office (Word, Excel, PowerPoint), and other sales tools
  • A positive attitude, a collaborative mindset, and a desire to contribute to team success


The Ideal Candidate:

Experience in client services support or sales support within recruitment, sales, or related industries is highly preferred. If you've worked in sales administration roles, or you're familiar with sale processes, contracts, or CRM systems, you’ll thrive in this role.


This is an exciting opportunity to make a real impact by supporting a high-performing sales team and contributing to the growth of the business. If you’re proactive, detail-oriented, and ready to take on a key support role in a dynamic and fast-paced environment, we’d love to hear from you


Apply now and help us continue delivering outstanding service to our clients and partners.

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