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Office Manager

2 months ago

Chicago, United States No7 Beauty Company Full time

Position Overview

Reports to the Chief Commercial and Operations Officer, supporting this role in addition to providing support to the Chief Marketing Officer. This role offers an opportunity to lead and manage the smooth operations of our Chicago based offices and ensure a seamless and efficient work environment. The ideal candidate is organized, proactive, and passionate about fostering a positive office culture. This position requires a blend of administrative expertise, technical proficiency, and capable of managing multiple tasks in a dynamic environment.

This hybrid position is primarily based at our Chicago office, with a required on-site presence of at least three days per week. You also have the flexibility to work from our Deerfield office. Attendance at either location may be required on specific days to attend important company events.

Key Responsibilities

  • Dual support to the Chief Commercial and Operations Office and Chief Marketing Officer
  • Oversee and manage relationships with external vendors. Serve as the point of contact between company and property management and other third-party companies
  • Calendar management
  • Manage expenses, which includes PO submissions for outstanding invoices
  • Efficiently execute daily administrative tasks: monitoring and responding to emails; inventory management of office supplies and other miscellaneous equipment; assist with IT troubleshooting of company equipment, booking conference rooms; oversee all outgoing and incoming shipments
  • Put the employee experience at the forefront of key projects and office policies and procedures
  • Operate and maintain operational facilities in a manner compliant with the company's policies and statutory health and safety policies, facility regulations and procedures
  • Assist with HR operations, which includes new hire onboarding and offboarding processes
  • Support all events that should be scheduled onsite or offsite, including calendar reservations and room booking along with catering and other miscellaneous supplies
  • Coordination of logistics for workshops and events (partners, influencers, dermatologists)
  • Coordination of presentations from multiple sources
  • Collaborate with other Office Managers or EA from the global, UK-based team
  • Other supplementary responsibilities and tasks as required

A bit about you

5+ years of experience related to business administration, or a related field preferred. Experience in facilities management is a plus but not required

College degree or higher

Strong knowledge of building systems, maintenance practices, and safety regulations.

Excellent organizational and critical thinking skills with the ability to prioritize tasks effectively

Effective communication and people skills with the ability to interact with employees at all levels including C-Suite.

Proficiency in Microsoft Office Suite, specifically high proficiency in Excel and PowerPoint

Experience in facilities management software a plus

Ability to work independently and collaboratively in a demanding environment

A bit about us

We are No7 Beauty Company, a division of Walgreens Boots Alliance, a modern consumer goods company with purpose, that combines the best of traditional companies with the vibrancy and pace of a new digital-first business. With operations in North America, Europe and Asia, we offer beauty products that consumers can trust wherever they are in the world. Since No7 launched in 1935, our iconic brand has been joined by equally strong characters in Liz Earle Beauty Company, Soap & Glory, Botanics, Sleek MakeUP and YourGoodSkin. All our brands have a deep understanding of what customers want because we're great at listening. As part of Walgreens Boots Alliance, we have the rich insight of our own retailers and thousands of beauty advisors across our stores, so we can truly get to know our consumers and better meet their every skin need. Supported and encouraged by inclusive leaders, the people that make up our global teams are the beating heart of No7 Beauty Company. They're not just passionate about beauty; it's their innate enthusiasm to innovate that sets them apart and drives them to deliver the very best for our customers. Welcome to the next generation, welcome to No7 Beauty Company.

What we can offer you:

We offer the chance to work in a consumer led environment with the chance to make an impact on a global scale. With a truly entrepreneurial mind-set, we recognize the importance of a diverse workforce who work collaboratively with shared values and ambition. We invest in our people by challenging you and developing you, and provide a great local reward scheme including:

Competitive Salary

Annual discretionary bonus plan

Employee Discounts

Diversity and inclusion is at the centre of everything we do. We are an equal opportunity employer committed to a diverse and inclusive workforce. To learn more about our functions, explore our brands and find opportunities all over the globe please visit: .