Office Manager

3 weeks ago

Chicago, United States Corient Full time

Join a team that values your ambition and empowers your growth


At Corient, we help high- and ultra-high-net-worth individuals, families and high achievers of all types enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.


At Corient, we are dedicated to revolutionizing the wealth management industry by bringing together top-tier firms to provide unparalleled services to ultra high net worth and high net worth individuals. Central to our mission is the creation and maintenance of exceptional facilities that foster productivity, innovation, and client satisfaction. As the Facilities Manager at the Corient head office, you will play a pivotal role in ensuring that our flagship office sets the standard for excellence in the industry. You will be responsible for overseeing all aspects of facility management, including vendor relationships, infrastructure coordination, and regulatory compliance. Your leadership will be instrumental in creating a welcoming and efficient environment for employees and clients alike.


Responsibilities:


  • Facilities Management: Coordinate office maintenance, repairs, and renovations. Manage relationships with vendors for services such as cleaning, plant maintenance, and equipment servicing. Supervise facility staff, vendors and contractors providing leadership and guidance as needed.
  • Stakeholder collaboration: Partner with real estate and corporate team to deliver on key initiatives and meet employee and client needs. Team with office receptionists and executive assistants to deliver on seamless employee and client experience. Reception assistance as needed.
  • Lease adherence: Lead relationships with building stakeholders and ensure compliance with the lease and building rules and regulations.
  • Policies and Procedures: Develop, communicate, and implement policies and procedures for the efficient use of the facilities for employees and clients.
  • Budget: Monitor and manage facility budget including forecasting and expense tracking.
  • Access Control and Security: Facilitate visitor access to the building, manage access control systems, and ensure compliance with security protocols. Onboard and offboard employees by managing access permissions and providing/collecting badges. Maintain an up-to-date office user access list.
  • Office changes: Coordinate office moves, renovations and expansions as needed. Conduct and document regular facilities inspections and flag when changes or renovations are needed.
  • Health and Safety Compliance: Ensure the office environment meets health and safety standards and complies with local regulations. Maintain first aid kits, fire extinguishers, and emergency evacuation plans. Coordinate safety training for employees. Deal with emergencies as they arise.
  • Technology Support: Serve as a liaison with IT support for office-related technology needs. Coordinate repairs or upgrades and manage inventory of IT assets.


Qualifications:


  • Bachelor's degree in facilities management, business administration, or related field (preferred).
  • Proven experience in facilities management, including vendor procurement/management and budget oversight.
  • Strong understanding of building systems, maintenance procedures, and safety protocols.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
  • Proficiency in facility management software and tools.
  • Strong leadership and decision-making skills.
  • Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
  • Knowledge of relevant regulations and compliance standards for Florida market facilities.

  • Chief Information Officer

    2 weeks ago

    Chicago, United States Cook County Treasurer's Office Full time

    General OverviewThe Chief Information Officer (ClO) provides leadership and management for all information technology services and operations. The ClO is charged with the implementation of policies and procedures as they apply to technology. He/she is expected to make appropriate recommendations for improvements and/or additions that enhance the efficiency...

  • Chief Information Officer

    2 weeks ago

    Chicago, United States Cook County Treasurer's Office Full time

    General OverviewThe Chief Information Officer (ClO) provides leadership and management for all information technology services and operations. The ClO is charged with the implementation of policies and procedures as they apply to technology. He/she is expected to make appropriate recommendations for improvements and/or additions that enhance the efficiency...

  • Office Manager

    2 weeks ago

    Chicago, United States Webinar Demo Account Full time

    Job Summary: Webinar Demo Account is seeking a highly organized and motivated individual to join our team as an Office Manager in Chicago, Illinois. This is a full-time, hourly administrative position with a focus on managing office operations and providing support to our team. In this role, you will play a crucial role in maintaining the efficiency and...

  • Office Manager

    1 month ago

    Chicago, Illinois, United States MediaOcean Full time

    What You Will Do: As the Office Manager at Mediaocean, we are looking for a creative and hardworking person to oversee the entire office. By collaborating with other global facilities team members, you will be a key factor in the employee experience and office dynamics in our Mediaocean office. You will become the "face" of the office and the point person...

  • Office Manager

    4 days ago

    Chicago, United States North Bridge Staffing Group Full time

    Temporary Office Manager (West Loop)Location: West Loop, Chicago, ILType: Temporary (2-8 weeks, depending on need)Compensation: $45-$50/hourStart Date: September 16, 2024Schedule: Monday-Friday, 4 days onsite per weekOverview:Our client in the West Loop is seeking a highly organized and proactive Temporary Office Manager to manage office operations. The...

  • Office Manager

    2 weeks ago

    Chicago, United States Spirits Investment Partners Full time

    Job Description - Office Manager The ideal candidate will exhibit professional standards, excellent communication skills, takes initiative on various projects and tasks, and prioritizes daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suiteemployees will ensure your success and provide an opportunity for growth...

  • Office Manager

    1 month ago

    Chicago, United States Spirit Investors Full time

    Job DescriptionJob DescriptionSalary: Job Description – Office ManagerThe ideal candidate will exhibit professional standards, excellent communication skills, takes initiative on various projects and tasks, and prioritizes daily tasks. A strong ability to be flexible in your day-to-day and make yourself available to C-Suiteemployees will ensure your...

  • Office Manager

    1 week ago

    Chicago, United States Dental Dreams Full time

    Office Manager We are currently looking for a driven and team-oriented office manager to oversee all administrative operations in our office. You will take charge of all admin responsibilities for both front and back-office employees. As a company we pride ourselves on offering the best service consistently, efficiently, and with care. In addition, we hire...

  • Office Manager

    2 months ago

    Chicago, United States Arch Dental Full time

    Job DescriptionJob DescriptionLocated in the heart of Bucktown, Bucktown Wicker Park Dental is looking for a Full-time Office Manager to join our talented and compassionate team of dental professionals! Our dental practice focuses on providing excellent dental services to the community of Bucktown Wicker Park. The details of the job description are as...

  • Office Manager

    2 weeks ago

    Chicago, United States Arch Dental Full time

    Located in the heart of Bucktown, Bucktown Wicker Park Dental is looking for a Full-time Office Manager to join our talented and compassionate team of dental professionals! Our dental practice focuses on providing excellent dental services to the community of Bucktown Wicker Park. The details of the job description are as follows: Benefits for the Office...

  • Office Manager

    1 week ago

    Chicago, United States Ardmore Roderick Full time

    Job DescriptionJob DescriptionArdmore Roderick is a full-service civil engineering firm providing infrastructure design, construction services and program management to a variety of agencies. Headquartered in Chicago, we have offices in Champaign, IL, Orlando, FL, and Philadelphia, PA. Ardmore Roderick was recently named by Crain’s Chicago as one of the...

  • Office Manager

    3 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Are you on the lookout for your next career move? Do you appreciate the freedom of a flexible schedule and the thrill of gaining diverse experiences? Are you eager to build an impressive resume by connecting with leading companies in Chicago?Join our distinguished staffing and recruiting firm located in the bustling heart of downtown Chicago! We are on a...

  • Office Manager

    4 days ago

    Chicago, United States Arch Dental Full time

    Job DescriptionJob DescriptionLocated in the heart of Bucktown, Bucktown Wicker Park Dental is looking for a Full-time Office Manager to join our talented and compassionate team of dental professionals! Our dental practice focuses on providing excellent dental services to the community of Bucktown Wicker Park. The details of the job description are as...

  • Office Manager

    4 weeks ago

    Chicago, Illinois, United States teamworkonline Full time

    OverviewThe Office Manager will provide administrative support to all OVG departments as needed. Primarily administrative duties may include, but are not limited to, assisting with basic accounting and HR duties, calendar support and scheduling for Senior Vice President and general clerical duties. Given the small size of the OVG onsite office, it is...

  • Office Manager

    3 months ago

    Chicago, United States North Vending LLC Full time

    Job DescriptionJob DescriptionNorth Vending LLC is looking for an Office Manager to join our team in our Northbrook office. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational...

  • Office Manager

    1 week ago

    Chicago, United States Spirits Investment Partners Full time

    Execute internal shipment requests: FedEx (Domestic), DHL (International).Event Assistance: Assist Executive Assistant with occasional event planning, outside of office.Manage office-related vendor relationships: Uline, Printer, IT, Office cleaner, Courier service, etc.Maintain CEO's mailbox weekly- Organizing Open items/Follow ups for the Executive...

  • Office Manager

    1 week ago

    Chicago, United States No7 Beauty Company Full time

    Position OverviewReports to the Chief Commercial and Operations Officer, supporting this role in addition to providing support to the Chief Marketing Officer. This role offers an opportunity to lead and manage the smooth operations of our Chicago based offices and ensure a seamless and efficient work environment. The ideal candidate is organized, proactive,...

  • Office Manager

    6 days ago

    Chicago, United States No7 Beauty Company Full time

    Position OverviewReports to the Chief Commercial and Operations Officer, supporting this role in addition to providing support to the Chief Marketing Officer. This role offers an opportunity to lead and manage the smooth operations of our Chicago based offices and ensure a seamless and efficient work environment. The ideal candidate is organized, proactive,...

  • Office Manager

    2 weeks ago

    Chicago, United States Avenica Full time

    Job Title: Office AdministratorLocation: Onsite 8 am - 4:30pm Chicago, IL 60624Compensation: $50,000 Annually + Bonus program  Overview: Avenica is currently evaluating talent for a reliable and highly organized Office Administrator to join our team. The ideal candidate will undertake administrative tasks, ensuring the rest of the staff has adequate...

  • Learning Program Manager

    2 days ago

    Chicago, Illinois, United States CE Back Office Full time

    About the RoleWe are seeking a highly skilled Learning Program Manager to join our team at CE Back Office. As a Learning Program Manager, you will be responsible for designing, developing, and delivering a comprehensive learning program for our associates.Key ResponsibilitiesProgram Development: Collaborate with stakeholders to develop a holistic learning...