Office Administrator

2 weeks ago


Columbus, United States Virtual Full time

Job Description: Construction Administrator

Location: New Albany, OH - fully onsite

Position Overview: A construction company is seeking a detail-oriented Office Administrator to support the management of their badging process for subcontractors, purchase card reports, and office management responsibilities. This is a fully on-site, contract-to-hire position with a 6-month duration.

Key Responsibilities:

Badging Process:

  • Oversee the management of at least 100 badges simultaneously across three different sites: North America, Dublin, and Hilliard.
  • Handle the 2-4 week badging process for subcontractors, ensuring the completion of background checks.
  • Efficiently receive ticket numbers and upload them into Smart Sheets (or Excel).
  • Proficiency in Smart Sheets or Excel is required.
  • Communicate effectively with clients, keeping them informed of their subcontractors' status in the process.
  • Manage the receipt and signing of Non-Disclosure Agreements (NDAs) and ensure badges are issued promptly.

Purchase Card Reports:

  • Manage a designated email address where foremen submit their receipts.
  • Enter receipts into the designated software (training provided) and ensure accurate coding of receipts.
  • Proactively follow up with foremen to remind them to submit receipts on time.

Office Management:

  • Handle phone calls, emails, and other general administrative tasks.
  • Perform office duties such as making copies, re-stocking inventory, and managing office supplies, food, and drinks.

Qualifications:

  • Strong attention to detail and organizational skills.
  • Proficiency in Smart Sheets and Excel.
  • Excellent communication skills, both verbal and written.
  • Ability to manage multiple tasks and projects simultaneously.
  • Experience in administrative roles, particularly in a construction or related environment, is a plus.

Contract Details:

  • Fully on-site position.
  • Contract-to-Hire with an initial 6-month contract.

This role is ideal for someone who thrives in a fast-paced environment and enjoys managing multiple responsibilities with precision and efficiency.



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