Event Production Coordinator

2 weeks ago

Cambridge, United States AVI-SPL Full time
Description

WHO WE ARE

At AVI-SPL, we pride ourselves on our superior customer service, passion for excellence, spirit of teamwork, and the focus on continued innovation. Our employees are the people who enable us to deliver on those values every business day. That's why we're always on the lookout for talented, ambitious people who can make a substantial contribution to our team of smart, down-to-earth, hardworking professionals.

We offer lots of room for growth We support each other and value the importance of collaboration and intellectual curiosity across all our teams. You'll have daily opportunities to develop your individual skills, become an expert in the dynamic event production and corporate video industry, and be part of an innovative organization.

We offer a competitive package and a balanced work-life culture. We love what we do and hope you do too - come join us

DAY TO DAY RESPONSIBILITIES

Production Coordination
  • Oversee the day-to-day coordination and design of production needs to support live event experiences through professional quality video, audio, lighting, and presentation to allow the client and external partners to connect and communicate their message in a distinct and technologically innovative way to colleagues and customers alike.
  • Meet with client teams to understand event scope and provide solutions to meet production requirements.
  • Serve as an event requestor's main point of contact from initial exploratory call through live day.
  • Coordinate the technical production needs for all events and ensure requirements are in full compliance with established policies and procedures.
  • Facilitate equipment rental and other supplemental production requirements.
  • Manage all aspects of day of event support including the coordination of all event resources.
  • Ensure fully quality check and optimization of facility, event assets, and experience prior to production.
  • Assist with presenter preparation including direction, facilitating rehearsal and other pre-event needs.
  • Oversee postproduction needs including basic editing and delivery of recordings.
  • Organize event metrics and feedback and provide recommendations on areas for improvement.
  • Participate in assessment of technical challenges and oversee creation of incident and postmortem reports.
  • Participate in regularly scheduled meetings with team members to ensure alignment on event procedures, scheduling, and production briefs as required.
  • Fill in necessary production crew positions as needed.
WHAT WE'RE LOOKING FOR

Must-have skills & job qualifications
  • 3+ years of experience in live event production, event coordination, broadcast, audio/visual and video production, or another similar field.
  • 1+ years of experience in:
  • onsite, virtual, and hybrid live events
  • database and scheduling management
  • Knowledge of traditional event production, broadcast and digital equipment.
  • A keen eye for detail with a knowledge of what creatively works well for broadcast production.
  • Ability to work independently and be self-reliant in the execution of daily responsibilities.
  • Ability to maintain composure and a positive attitude during high pressure situations.
  • Ability to communicate challenging aspects to clients while maintaining a high level of confidence and leadership.
  • Track record of being organized, detail-oriented, flexible, and working well in a team atmosphere, as well as having the capability to work well individually, is essential.
  • Strong work ethic, self-direction, self-motivation, patience, persistence, and perspective.
  • Excellent collaboration and customer relationship skills with the understanding of the importance of white glove service.
  • Consistent proactive preparation and timely responses to multiple channels of communication.
Nice-to-have skills
  • Knowledgeable in the operations and technical execution of video production, audio-visual technology, and event space facilities.
  • Experience in various production roles including but not limited to technical directing, audio mixing, camera operation, and editing.
  • College degree in video production, broadcasting, communications, or similar field.
OTHER REQUIREMENTS
  • Valid driver's license and safe driving record.
  • Travel is required based on requirements and location of productions and service needs including meetings at client offices and AVI-SPL offices.
WHY YOU'LL LIKE WORKING HERE
  • Medical benefits, including vision and dental.
  • PTO days (vacation, sick days, and personal days) and paid holidays.
  • Enjoyable company culture.
  • Training and professional development opportunities

  • Senior Coordinator, Engagement and Events

    2 weeks ago

    Cambridge, United States Harvard University Full time

    Harvard University Senior Coordinator, Engagement and Events Location: Cambridge, Massachusetts Auto req ID: 66946BR Job Code: 403040 Coordinator II Department: Office Location: USA - MA - Cambridge Business Title: Senior Coordinator, Engagement & Events Sub-Unit: Interfaculty Initiatives Appointment End Date: 30-Jun-2026 Salary Grade: 055 Time Status:...

  • Live Event Coordinator Leader

    6 days ago

    Cambridge, Massachusetts, United States AVI-SPL Full time

    About the Opportunity\We are excited to offer a highly competitive salary of $85,000 - $100,000 per year for this role. As a key member of our team, you will have the opportunity to work on a wide range of exciting projects and develop your skills in live event production, corporate video production, and audio-visual technology.\Requirements:\\3+ years of...

  • Event Coordinator for Italian Campus

    3 weeks ago

    Cambridge, Massachusetts, United States Catholic Institute of Technology Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to support the planning and execution of events at our campus in Italy. The ideal candidate will have experience in event management and marketing, with excellent communication skills and a passion for creating memorable experiences.Job SummaryAssist in the planning and...

  • Strategic Events Coordinator

    3 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Job TitleSpecial Projects AssociateAbout the RoleWe are seeking a highly organized and detail-oriented Special Projects Associate to join our team at Harvard University. As a key member of the Dean's Office, you will be responsible for managing and implementing high-impact events, meetings, and community connections.ResponsibilitiesLead the design,...

  • Operations and Event Logistics Coordinator

    3 weeks ago

    Cambridge, United States Harvard University Full time

    Position Summary:This is a non-benefitted, 90-day temporary backfill for a leave. The Harvard Divinity School (HDS) seeks a highly organized and detail-oriented Operations and Event Logistics Coordinator to join its Operations team. Reporting to the Director of Facilities and Operations, this position plays a critical role in supporting the daily operations...

  • Operations and Event Logistics Coordinator

    3 weeks ago

    Cambridge, United States Harvard University Full time

    Position Summary:This is a non-benefitted, 90-day temporary backfill for a leave. To be formally considered, please email your cover letter and resume to hr@hds.harvard.edu. The Harvard Divinity School (HDS) seeks a highly organized and detail-oriented Operations and Event Logistics Coordinator to join its Operations team. Reporting to the Director of...

  • Operations and Event Logistics Coordinator

    1 month ago

    Cambridge, United States Harvard University Full time

    Position Summary:This is a non-benefitted, 90-day temporary backfill for a leave. The Harvard Divinity School (HDS) seeks a highly organized and detail-oriented Operations and Event Logistics Coordinator to join its Operations team. Reporting to the Director of Facilities and Operations, this position plays a critical role in supporting the daily operations...

  • Operations and Event Logistics Coordinator

    1 month ago

    Cambridge, United States Harvard University Full time

    Position Summary:This is a non-benefitted, 90-day temporary backfill for a leave. The Harvard Divinity School (HDS) seeks a highly organized and detail-oriented Operations and Event Logistics Coordinator to join its Operations team. Reporting to the Director of Facilities and Operations, this position plays a critical role in supporting the daily operations...

  • MIT Event Coordinator and Operations Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States MIT Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Event Coordinator and Operations Specialist to join our team at MIT. As an essential member of our events planning team, you will play a vital role in ensuring the successful execution of various events while assisting with day-to-day operations.About the RoleThis is a unique opportunity to...

  • Event Coordinator and Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    This role offers the opportunity to provide comprehensive administrative support to MIT's Graduate Diversity and Program teams in the Office of Graduate Education. As an Event Coordinator and Administrative Support Specialist, you will be responsible for coordinating events, managing calendars, and performing general office operations such as responding to...

  • Senior Events Coordinator

    3 weeks ago

    Cambridge, Massachusetts, United States ASK Staffing Full time

    Company OverviewASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally.We celebrate diversity and are committed to creating an inclusive environment for all associates. About the RoleWe are seeking a highly organized and detail-oriented Event Operations Specialist to join our...

  • Meeting & Events Planner

    6 days ago

    Cambridge, United States CBRE Full time

    About the Role:As a CBRE Events Planner, you will serve as the primary point of contact for the planning and execution of small to medium-sized client meetings, events, and conferences. This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients.What...

  • Meeting & Events Planner

    6 days ago

    Cambridge, United States CBRE Full time

    About the Role:As a CBRE Events Planner, you will serve as the primary point of contact for the planning and execution of small to medium-sized client meetings, events, and conferences. This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients.What...

  • Special Events Intern

    1 month ago

    Cambridge, United States Catholic Institute of Technology Full time

    Job Title: Events InternLocation: CatholicTech, Castel Gandolfo, Italy - On CampusDuration: 3 months (90 Days)Stipend/Compensation: Full room and board provided on campus, plus $500 monthly stipendStart Date: January 3rd, 2025Overview:CatholicTech is seeking a passionate and organized Events Intern to support the planning, promotion, and execution of events...

  • Special Events Intern

    1 month ago

    Cambridge, United States Catholic Institute of Technology Full time

    Job Title: Events InternLocation: CatholicTech, Castel Gandolfo, Italy - On CampusDuration: 3 months (90 Days)Stipend/Compensation: Full room and board provided on campus, plus $500 monthly stipendStart Date: January 3rd, 2025Overview:CatholicTech is seeking a passionate and organized Events Intern to support the planning, promotion, and execution of events...

  • Harvard University | Operations and Event Logistics Coordinator

    1 month ago

    cambridge, United States Harvard University Full time

    Position Summary:This is a non-benefitted, 90-day temporary backfill for a leave. The Harvard Divinity School (HDS) seeks a highly organized and detail-oriented Operations and Event Logistics Coordinator to join its Operations team. Reporting to the Director of Facilities and Operations, this position plays a critical role in supporting the daily operations...

  • Harvard University | Operations and Event Logistics Coordinator

    3 weeks ago

    cambridge, United States Harvard University Full time

    Position Summary:This is a non-benefitted, 90-day temporary backfill for a leave. To be formally considered, please email your cover letter and resume to hr@hds.harvard.edu. The Harvard Divinity School (HDS) seeks a highly organized and detail-oriented Operations and Event Logistics Coordinator to join its Operations team. Reporting to the Director of...

  • Digital Marketing Coordinator

    3 weeks ago

    Cambridge, Massachusetts, United States Playa Bowls Full time

    Job Title: Digital Marketing Coordinator Estimated Salary: $45,000 - $60,000 per year About Playa BowlsPlaya Bowls is a leading fast-casual restaurant concept in New Jersey, known for its high-quality ingredients and fantastic brand experience. Our mission is to bring super fruit bowls to the masses while providing an exceptional customer service.Job...

  • Event Experience Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States CBRE Full time

    **Job Overview**At CBRE, we're looking for an Event Experience Specialist to join our team in Cambridge, MA. This role is perfect for someone who enjoys delivering exceptional customer service and creating memorable experiences.**Salary Information**The estimated annual salary for this position is $45,000-$65,000 based on industry standards and the location...

  • Cemetery Event Strategist

    3 weeks ago

    Cambridge, Massachusetts, United States Proprietors of the Cemetery of Mount Auburn Full time

    Job OverviewMaintain a seamless event experience for over 200,000 annual visitors at Mount Auburn Cemetery, while ensuring alignment with the organization's mission and revenue growth goals.Key ResponsibilitiesDevelop and execute an annual event strategy that showcases Mount Auburn's beauty and cultural significance.Lead a team of event coordinators and...