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Staff Mechanical Engineer

1 month ago

Black Mountain, United States Framatome GmbH Full time

How Will Your Role Impact First Command?

__

Provide administrative support to the SVP, Deputy General Counsel and Legal Department under minimal supervision. Position will require the ability to multi-task on a daily basis, always exercising discretion and independent judgment with respect to matters of significance.

What Will You Be Doing?

  • Tracking Legal projects, maintaining corporate Legal Calendar, and assisting the team in prioritizing and handling such projects.

· Handling all aspects of meeting planning to include coordinating schedules, arranging teleconference calls, preparing agendas and presentation materials for various department, attending meetings, and recording minutes of meetings.

· Gather and input relevant metrics data into Excel spreadsheets and publish and distribute key reports to management and legal team members.

  • Onboarding of new employees to include equipment and systems access requests.
  • Responsible for updating legal SharePoint pages.

· Problem-solve, research, analyze and respond to routine legal-related requests and inquiries from advisors, support staff and internal business units.

· Create additional files, as needed; organize and maintain them per the department document management system.

· Assist in the development and formatting of PowerPoint presentations and other briefing materials.

· Distribute daily mail and arrange for FedEx Mail-outs and place departmental supply orders.

· Assist with routing incoming calls to the department as necessary

· POC for property management request

· Make arrangements for multiple parties within the department for various travel

· Prepare Accounts Payable, Reimbursement forms and Request for Absence.

· Assist in the preparation of letters to Advisor Trainees

· Assist in the organization of materials in common areas

· Active participation in Home Office activities, committees, councils, as align with the AA's interests

· Participate in and support the organization and planning of departmental gatherings and events.

· General clerical duties as assigned

What Skills/Qualifications Do You Need?

Education

· High School Graduate (bachelor’s degree preferred)

Work Experience

· 5+ years of administrative experience in a fast-paced environment.

Required Knowledge, Skills and Abilities

§ Strong writing and communication abilities with prior administrative support experience.

§ Must have excellent Microsoft Office Suite proficiency to include Word, Excel, Outlook, PowerPoint, and Access.

§ Excellent judgment, integrity, time management, organization, and interpersonal skills as well as problem solving and logistics aptitude.

§ Ability to work independently with little supervision and to handle multiple assignments from several compliance professionals and/or attorneys simultaneously.

Required Skills

Required Experience

Qualifications:

  • Customer centric attitude

  • Excellent oral and written communication skills

  • Excellent presentation skills and presentation preparation

    • Design reviews
    • Marketing presentations
    • Etc.

  • Ability to lead effectively in a cross functional team environment

  • Drives for results - action oriented

  • Continuously improves in all aspects

  • Works independently and identifies areas that should be pursued

  • Ability to determine the best course of action in medium to complex decisions