Office Manager

3 weeks ago


Arlington, United States Doskocil Mfg. Full time
POSITION SUMMARY

Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

Our Office Assistant duties include offering administrative support across the organization. You will welcome guests and greet people who visit the Facility. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as an Office Assistant, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective and calm manner while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.

Ultimately, an Office Assistant’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

KEY RESPONSIBILITIES­ include the following. Other duties may be assigned:

Front Desk/Receptionist
  • Greet and welcome guests as soon as they arrive at the Facility
  • Distribute or scan mail to appropriate person or department
  • Direct visitors to the appropriate person
  • Answer Petmate main phone line and screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary material (e.g. pens, forms, and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, check id’s)
  • Manage door badges/employee replacement badges/camera as needed. Delete badges for employees
Office Assistant
  • Order front office supplies and keep inventory of stock
  • Keep updated records of office expenses and costs
  • Order business cards, name tags, and name plates
  • Prepare offices and cubicles for new employees. Ensure they have everything needed for first week
  • Order coffee, sugar, creamer, water, kitchen supplies and front desk guest sign in book
  • Manage the vending machines, ice makers, microwaves, coffee machines, refrigerators, add/remove equipment, request service for repairs, order water for plant during the summer
  • Handle return postage needed for returned customer items and customer returns meant for PFC
  • Receive, sort and distribute daily mail/deliveries
  • POC for safety glasses for office, temp service and new hires, visitors, and office masks
  • Manage service requests for copiers in SAM and supplies
  • Manage cleaning company and vending company for SAM
  • Perform other clerical receptionist duties such as filing, copying, and administering badges
  • Assist Tool Crib with getting packages picked up and delivered where they need to go
  • Support Plant Manager and Chief Manufacturing Officer with administrative needs (meetings and projects)
  • Other duties as assigned
Reports/Analyst Duties
  • Gather information and run Labor Reports daily and email to appropriate management
  • Product score card reports for supervisors and keep up with action items
  • Verify items that pertain to Plant Manager on payables report and notify Toni of any item’s mis-coded
  • SDS-print and save copies of SDS info of items used in the plant for HSO
  • Assist with reconciling OT forms vs reports
REQUIREMENTS and SKILLS:
  • A minimum of 3 years office assistant or receptionist in fast pace, large business.
  • Experience running phone systems and routing calls.
  • Proficiency in Microsoft Office Suite: Strong Word, PowerPoint, and Excel experience
  • Hands-on experience with office equipment
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • Ability to use a translator device to assist our very diverse work culture
  • Spanish or Vietnamese speaking skills a plus
  • High school degree; additional certification in Office Management is a plus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role will be working in a manufacturing environment. Ability to walk from one end of the plant to another, stand on feet for periods of time (employee events, meetings, talking to employees on the floor). Ability to sit for long periods of time. Ability to lift 40 lbs. The noise level in the office area is minimal. Ability to wear all required PPE out on the floor.
  • Office Manager

    3 weeks ago


    Arlington, United States Addison Group Full time

    Job DescriptionJob DescriptionRole: Operations ManagerLocation: Arlington, VA; Hybrid Remote Work SchedulePay Rate: $31-37/Hour Our client is seeking an Operations Manager to join as an essential support member to their office.Job Responsibilities: Manage office operations and procedures, including administrative services, facilities, supplies and vendor...

  • Office Manager

    3 days ago


    Arlington, United States Petmate Full time

    Job DescriptionJob DescriptionPOSITION SUMMARYReceptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.Our Office Assistant duties include offering administrative support across the organization. You will welcome guests and greet people who visit the Facility. You will also coordinate front-desk...

  • Office Manager

    1 month ago


    Arlington, United States Petmate Full time

    Job DescriptionJob DescriptionPOSITION SUMMARYReceptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.Our Office Assistant duties include offering administrative support across the organization. You will welcome guests and greet people who visit the Facility. You will also coordinate front-desk...

  • Office Manager

    4 weeks ago


    Arlington, United States J.E. Austin Associates, Inc. Full time

    J.E. Austin Associates’ work covers important development challenges in every region of the world. J.E. Austin Associates, Inc. (JAA) was founded in 1986 to focus on poverty reduction and sustainable, socially responsible economic growth for the purpose of assisting businesses, governments, non-profit organizations. We are seeking a highly organized,...

  • Office Manager

    2 weeks ago


    Arlington, United States 901 Dental Full time

    Overview 901 Dental is seeking an experienced Office Manager to join our team of dental professionals. Our desired individual has great attention to detail and a professional demeanor with outstanding communication and interpersonal skills. In this role, you will coordinate patient care and cultivate a harmonious and collaborative work atmosphere for our...

  • Dental Office Manager

    3 weeks ago


    Arlington, United States Ultimate Dental Group Full time

    Busy dental practice is looking for an Office Manager position with opportunity to grow! Must have Eaglesoft experience. Must have dental office experience. Tasks include managing patient coordination and scheduling, insurance verification, treatment plan presentation, and meeting monthly office goals. Experience with insurance benefits a plus! Health...

  • Dental Office Manager

    1 month ago


    Arlington, United States Ultimate Dental Group Full time

    Busy dental practice is looking for an Office Manager position with opportunity to grow! Must have Eaglesoft experience. Must have dental office experience. Tasks include managing patient coordination and scheduling, insurance verification, treatment plan presentation, and meeting monthly office goals. Experience with insurance benefits a plus! Health...


  • Arlington, United States Family Practice Group PC Full time

    This is a great opportunity to grow with us! Family Practice Group PC continues to grow its patient panel and staff. We are looking for the right person to join us and help us manage our growth. Initial responsibilities focus on human resource management with the goal of learning all aspects of the organization. **Position**: Assistant Office...


  • Arlington, United States Marriott Full time

    **Job Number** 23223569 **Job Category** Rooms & Guest Services Operations **Location** The Ritz-Carlton Pentagon City, 1250 S. Hayes Street, Arlington, Virginia, United States **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Responsible for all front office functions and staff....


  • Arlington, United States The Tatitlek Corporation Full time

    Overview Duties encompassing, but not limited to the following, may fall into the office management field: updating and maintaining appointment calendars, setting up appointments and meetings, opening incoming mail and routing it to appropriate individuals, organizing and maintaining filing systems, making travel arrangements, escorting and receiving...


  • Arlington, United States BBSI Full time

    Position Summary: This position performs complex administrative and confidential functions as the City Recorder, which includes elections, planning, records, agendas and minutes, Mayor and Council support. This position is responsible for all accounting duties. Essential Functions: The following duties are normal for this position. However, they are not to...


  • Arlington, United States BBSI Full time

    Position Summary: This position performs complex administrative and confidential functions as the City Recorder, which includes elections, planning, records, agendas and minutes, Mayor and Council support. This position is responsible for all accounting duties. Essential Functions: The following duties are normal for this position. However, they are not to...


  • Arlington, United States Aimbridge Hospitality Full time

    Job Summary The Front Desk Manager is responsible for ensuring the operation of the Front Office in an attentive friendly efficient and courteous manner providing all guests with quality service prior to and throughout their stay while maximizing room revenue and occupancy. Management-level associates are expected to work as much of each workday as is...


  • Arlington, United States Loews Hotel & Resorts Full time

    S - Assists with the coordination of all aspects of curbside check-in. Assists with the coordination of the exceptionally friendly, professional and seamless reception, registration, rooming and account settlement for all hotel guests. Ensures the sa Office Manager, Manager, Guest Service, Assistant, Office, Hotel, Business Services


  • Arlington, United States Regency Care of Arlington Full time

    General Purpose: Supervise, coordinate, and perform business office functions under the direction of the Administrator in accordance with sound accounting practices. Essential Job Functions: This facility expects their employees to promote an atmosphere of teamwork with other employees and hospitality and comfort for its residents. Therefore, the following...


  • Arlington, United States BRAD CECIL AND ASSOCIATES, INC. Full time

    Office Manager/Human Resources/AdministratorDo you desire to be a part of a company that has a team of caring individuals devoted to making a difference? Brad Cecil & Associates is a leading multi-channel marketing and strategic fundraising agency - exclusively serving non-profit organizations. We are looking for a one of a kind Office...


  • Arlington, United States Brad Cecil and Associates, Inc. Full time

    Office Manager/Human Resources/Administrator Do you desire to be a part of a company that has a team of caring individuals devoted to making a difference? Brad Cecil & Associates is a leading multi-channel marketing and strategic fundraising agency - exclusively serving non-profit organizations. We are looking for a “one of a kind” Office...


  • Arlington, United States Brad Cecil and Associates, Inc. Full time

    Office Manager/Human Resources/Administrator Do you desire to be a part of a company that has a team of caring individuals devoted to making a difference? Brad Cecil & Associates is a leading multi-channel marketing and strategic fundraising agency - exclusively serving non-profit organizations. We are looking for a “one of a kind” Office...


  • Arlington, United States Concord Hospitality Enterprises Company Full time

    Be readily available and approachable for all guests. Assist associates in understanding guests' ever-changing needs and expectations and exceed them. Take proactive approaches when dealing with guest concerns. Follow property specific second effort Office Manager, Continuous Improvement, Manager, Assistant, Office, Operations, Business Services


  • Arlington, United States Peoples Title Company Defunct Full time

    Job Description Job Description Salary: Unlimited PTO 75k - 110k /yr +Bonuses /Medical Position Summary: As our Branch Manager/Escrow Officer at People's Title, you will be at the heart of our dynamic team, driving positive energy and spearheading innovative strategies to enhance revenue possibilities. Your role will be pivotal in blending top-notch...