Alumni Special Events Assistant

2 weeks ago

Oxford, United States University of Mississippi Full time

This Position is for an Alumni Special Events Assistant with a public university work location in University, MS. Definition of Class This position assists with planning, managing, and directing alumni events. The incumbent plans, coordinates, and implements alumni events, special meetings, and projects; provides clerical and administrative support in managing the day-to-day operations of the department; and establishes and maintains relationships with clients and vendors. Examples of Work Performed Assists with planning, organizing, and implementing alumni events, meetings, programs, and reunions. Coordinates and manages the day-to-day operations of assigned projects. Establishes and maintains relationships with clients and vendors. Meets with clients to gather information and details for event. Assists and oversees the preparation, organization, set-up and break down for alumni events. Schedules events and coordinates logistics for travel. Assists with budget preparations for alumni events. Creates, processes, and maintains event and meeting registrations in databases and online event software. Prepares and analyzes reports for internal and external use. Represents the university at various board and alumni chapter meetings and events. Provides clerical and administrative support in managing the daily operations of the department. Reviews contracts and attrition clauses and makes recommendations. Serves as a liaison with internal and external customers. Cultivates relationships for the Alumni Association and promotes membership. Coordinates and disseminates promotional materials to alumni, friends, parents, and students. Compiles information and prepares agendas, minutes, and reports for meetings. Performs similar or related duties as assigned or required. Essential Functions These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department. Plans, coordinates, and implements alumni events. Provides clerical and administrative support in managing the daily operations of the department. Establishes and maintains relationships with clients and vendors to plan events. Minimum Education/Experience Education: Graduation from a standard four-year high school or equivalent (GED). AND Experience: Three (3) years of experience related to the above described duties. Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview. EEO Statement The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information. Background Check Statement The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

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