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Entry-Level Administrative Support Specialist

1 month ago

Los Gatos, United States Vi Living Full time

Overview: Vi is celebrated as a Great Place to Work and ranks among Glassdoor's 100 Best Companies to work for. Join us and accelerate your career in a rewarding environment.

What We Offer:

  • Competitive pay
  • Exceptional benefits
  • Generous Paid Time Off - start accruing on day one
  • 401k with company match
  • Paid maternity and paternity benefits
  • Award-winning training and development
  • Tuition Reimbursement
  • Luxury work environment
  • Meaningful and rewarding work

Vi at Palo Alto is located at 620 Sand Hill Road, Palo Alto CA 94304

We are looking for an enthusiastic Administrative Support Specialist to join our team In this role, you will provide essential administrative and clerical support to the department, ensuring that operations run smoothly and efficiently.

Your responsibilities will include, but are not limited to:

  • Preparing correspondence and managing mail distribution.
  • Answering phones, directing calls, and taking messages.
  • Scheduling appointments and maintaining an organized calendar.
  • Keeping the office organized and tidy.
  • Preparing and maintaining reports, schedules, and departmental files.
  • Assisting with purchasing and managing inventory of supplies and equipment.
  • Working with financial documents such as reports, invoices, expenses, and project-related materials.

Qualifications:

Ideal candidates will have prior office experience, proficiency in MS Office, and strong communication skills to foster effective relationships with residents, employees, and visitors. Discretion in handling confidential information is essential. Excellent phone etiquette is required, and a high school diploma or GED is preferred.

The application window is anticipated to close within 30 days of the posting date.

Pay Range: USD $22.12 - USD $26.54 /Hr.