Executive Secretary

Position would require the candidate to be a W2 employee of Donatech.
US Citizenship Required.

1. Works under general direction where guidelines are not established to take dictation, transcribe and type supervisor's memos, correspondence, and special reports, of a highly confidential nature. 2. Receives, screens and directs telephone calls, answers inquiries and transmits instructions in executive s absence. 3. Compiles and maintains files and records of memos, correspondence, reports, etc. containing highly confidential information. 4. Composes correspondence covering non-standard situations for executive s signature, and may reply to routine correspondence in supervisor s name. 5. Meets callers and arranges appointments for effective use of executive's time. Assembles necessary material for executive s meetings, and records discussions, minutes of meetings, etc. at request of executive. 6. Compiles special reports, conducts special projects, and performs administrative duties as required to relieve manager of administrative details. 7. Contacts management, peers, and outside individuals to obtain, furnish and/or exchange complex information. 8. Establishes office systems to increase and/or enhance efficiency. 9. Handles travel arrangements and itineraries and recommends options as necessary to more effectively schedule executive s time. 10. May be required to operate a Word Processor to facilitate the accomplishment of responsibilities. 11. May direct lower level clerical employees. 12. Performs other duties and responsibilities as required. 13. Proficiency in all of the Microsoft suite of tools such as Word, Excel, and PowerPoint - several years experience with these tools. Requires an Associate s Degree in Secretarial Sciences or equivalent and four (4) years of directly related experience; or a High School education plus up to one (1) year specialized instruction and six (6) years experience. 13. Proficiency in all of the Microsoft suite of tools such as Word, Excel, and PowerPoint - several years experience with these tools.

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