Executive Administrator

15 hours ago

St Louis, United States Hispanic Technology Executive Council Full time

Why WWT?

At World Wide Technology, we work together to make a new world happen. Our important work benefits our clients and partners as much as it does our people and communities across the globe. WWT is dedicated to achieving its mission of creating a profitable growth company that is also a Great Place to Work for All. We achieve this through our world-class culture, generous benefits and by delivering cutting-edge technology solutions for our clients.

Founded in 1990, World Wide Technology (WWT), a global technology solutions providerleading the AI and Digital Revolution, with $20 billion in annual revenue, combines the power of strategy, execution and partnership to accelerate digital transformational outcomes for large public and private organizations around the world. Through its Advanced Technology Center, a collaborative ecosystem of the world's most advanced hardware and software solutions, WWT helps customers and partners conceptualize, test and validate innovative technology solutions for the best business outcomes and then deploys them at scale through its global warehousing, distribution and integration capabilities.

With nearly 10,000 employees and more than 55 locations around the world, WWT's culture, built on a set of core values and established leadership philosophies, has been recognized 13 years in a row by Fortune and Great Place to Work for its unique blend of determination, innovation and leadership focus on diversity and inclusion. With this culture at its foundation, WWT bridges the gap between business and technology to make a new world happen for its customers, partners, and communities.

Want to work with highly motivated individuals on high-performance teams? Join WWT today

Job Summary

This role will be responsible for supporting an Executive VP, SVP, and other leaders within a global sales organization. The successful candidate will be detail-oriented, highly organized, and a problem solver.

This role will support the administrative and business office needs of our leadership team, supporting at least three leaders in the organization. Key responsibilities will be organizing and scheduling meetings, organizing and scheduling travel both domestic and international, coordinating key stakeholders responsible for deliverables for key internal meetings as needed, works collaboratively and coordinates with other Executive Assistants when needed. Coordinating and scheduling food ordering and delivery with a focus on minimal waste.

The ideal candidate will thrive working independently and within a team. The successful Executive Assistant works optimally in a dynamic and flexible environment, with quickly evolving priorities and timelines.

The ideal candidate will have proven ability to exhibit the utmost discretion and confidentiality of all activities that they participate in, organize, or become aware of.

RESPONSIBILITIES:

  • Manage the schedules and travel arrangements of the identified leadership team.
  • Provides executive assistance for a wide range of senior management functions, including client meetings.
  • Coordinate the scheduling and handle logistical arrangements for internal and external meetings.
  • Exercises extreme diplomacy in managing the expectations of external (customer, vendor, partner, media, etc.) stakeholders regarding executive availability and other asks.
  • Carry out all responsibilities and assigned tasks in a professional manner with the highest standards of excellence.
  • Prepare business and as needed, private correspondence
  • Ability to efficiently manage calendars
  • Coordinate effective business meetings and ensure proper planning and documents are present
  • Manage extensive travel planning for EVP, SVP and reporting leaders.
  • Manage all expense reports in a timely manner.
  • Securing appropriate signatures and track documents through the approval processes
  • Assist with creation and adhering to standard policies and processes
  • Event planning and support for all leadership quarterly and annual meetings.
  • Managing the ordering and sending of business-related gifts and flowers
  • Responsible for supporting other, as needed, administrative projects within the sales organization and enablement team.

Work Experience

  • Minimum of 10 years experience in an Executive role
  • Excellent organizational skills, exceptional attention to detail
  • Excellent written and verbal communication skills and advanced administrative skills.
  • Proactive work ethic and a proven ability to plan ahead and anticipate needs.
  • Strong time management skills translating to an ability to multitask and meet deadlines
  • Experience handling a wide range of administrative and support tasks, including complex scheduling, travel arrangements, building access, catering needs, etc.
  • Significant experience with MS Office (Word, Excel, PowerPoint), Outlook, OneNote, SharePoint, etc.
  • A collaborative team player with excellent interpersonal skills
  • A creative thinker who can solve problems with meticulous attention to detail and etiquette
  • Strong problem-solving skills, commitment to quality and proven ability to exercise good judgment.
  • Ability to manage ambiguity and maintain confidential information
  • Positive, professional, and congenial attitude

The well-being of WWT employees is essential. So, when it comes to our benefits package, WWT has one of the best. We offer the following benefits to all full-time employees:

  • Health and Wellbeing: Heath, Dental, and Vision Care, Onsite Health Centers, Employee Assistance Program, Wellness program
  • Financial Benefits: Competitive pay, Profit Sharing, 401k Plan with Company Matching, Life and Disability Insurance, Tuition Reimbursement
  • Paid Time Off: PTO & Holidays, Parental Leave, Sick Leave, Military Leave, Bereavement
  • Additional Perks: Nursing Mothers Benefits, Voluntary Legal, Pet Insurance, Employee Discount Program

Diversity, Equity, and Inclusion is more than a commitment at WWT -- it is the foundation of what we do. Through diverse networks and pipelines, we have a clear vision: to create a Great Place to Work for All. We believe inclusion includes U. Be who U are at WWT

Equal Opportunity Employer Minorities/Women/Veterans/Individuals with Disabilities

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