Administrative Assistant

3 weeks ago

Plano, United States VetJobs Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Building Science Solutions team in Plano, Texas. This is a fantastic opportunity to grow a versatile career in the Building Science Solutions - Building & Construction group

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities.

Intertek's Building Science Solutions (BSS) group is primarily focused on building enclosure consulting, commissioning, and field performance testing for new construction and retrofit projects.

What are we looking for?

The Administrative Assistant will support the Building & Construction Business by creating and reviewing work product and billing for various projects, as well as a full range of administrative duties.

The Administrative Assistant must be organized and detail oriented such that their work product is correct and final without the need to be reviewed by others. Must have excellent Microsoft Office, grammar, and proofreading skills. Must be able to multi-task and work under tight deadlines. Must be willing and able to work as part of a team to effectively support the department and contribute positively to team morale.

Shift/Schedule: Monday - Friday, 40 hours per week

Salary & Benefits Information

Individual compensation packages are based on a variety of factors unique to each candidate including skillset, experience, qualifications, and other job-related duties.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you'll do:

Assist with generating, proofing and issuing quotations/proposals
Assist with quotation/proposal follow-up
Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.
Perform various general office duties including faxing, copying, mailing, filing, etc.
Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments
May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions
Communicate with clients and staff
Assist in the proofreading and finalization of reports

Additional Qualifications/Responsibilities

Minimum Requirements and Qualifications:

High School Diploma/GED
2+ years' experience in an Administrative role
Excellent communication skills, both verbal and written
Excellent prioritization, organization, and time management skills
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Ability to analyze and solve problems
Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frame

Preferred Requirements & Qualifications:

Bachelor's Degree
Experience working in the construction / engineering industry
3+ years directly related experience with customer interaction
Experience and familiarity working with Microsoft Office suite
Willing and able to work overtime and/or flexible hours, as needed by the workload of the business

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