Administrative Assistant

4 weeks ago


Philadelphia, United States SourcePro Search, LLC Full time

We are conducting a search for a motivated Administrative Assistant to join a property group located in Philadelphia, PA.

The ideal candidate's duties and responsibilities include providing administrative support to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

What You'll Do:

  • Answer and direct phone calls
  • Coordinate appointments and schedules and Partners calendars
  • Co-ordinate schedules, appointments and bookings
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Provide general support to visitors
  • Handle multiple projects
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for

    repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed

    supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Contribute to team effort by assisting all team members when needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Ensure security, integrity and confidentiality of data
  • Arranges travel processes, including flight and hotel booking, and car rentals for Partners
  • Book conference calls, rooms, couriers, etc.
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone, or face to face inquiries
  • Receive, sort, and distribute the mail
  • Manage staff appointments
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of other colleagues
  • Provide polite and professional communication


What You'll Bring:
  • Proven administrative or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • At least 5 years of experience in the field or in a related area
  • College Degree
  • Notary or ability and willingness to become one


  • Philadelphia, United States Corizon Health Full time

    Below is a list of your responsibilities as an Administrative Assistant with Yes. Care:Process correspondence in a timely and systematic manner. Compile and prepare reports and documents accurately. Classify and file all documents to be maintained in Administrative Assistant, Administrative, Healthcare, Assistant, Operations


  • Philadelphia, United States The Salvation Army Eastern Territory Full time

    The Administrative Assistant to the Kroc Administrators will provide a high degree of administrative support in a professional, highly confidential manner. The AA-KA will perform general office duties, maintain calendars, schedules and prepare agenda Administrator, Assistant, Technology


  • Philadelphia, United States The Salvation Army Eastern Territory Full time

    The Administrative Assistant to the Kroc Administrators will provide a high degree of administrative support in a professional, highly confidential manner. The AA-KA will perform general office duties, maintain calendars, schedules and prepare agenda Administrator, Assistant, Technology


  • Philadelphia, United States CRM Residential Full time

    Administrative Assistant Philadelphia, PA (http://maps.google.com/maps?q=Philadelphia+PA+19139) Job Type Full-time Description ADMINISTRATIVE ASSISTANT JOB DESCRIPTION Reports to:Community Manager FLSA Status:Non-Exempt. Position is eligible for overtime. The Administrative Assistant will receive general supervision, direction and guidance from the Community...


  • Philadelphia, United States Philadelphia College Of Osteopathic Medicine Full time

    Administrative Assistant We are currently seeking to fill our Administrative Assistant position at the South Georgia campus with a highly qualified and passionate individual.Job Title: Administration AssistantDepartment: MECOEFLSA: Non-ExemptLocation: Any PCOM Campus within 45min - 1hr CommuteSUMMARY The administrative assistant provides direct...


  • Philadelphia, United States Arnoldandphillips Full time

    Arnold & Phillips is defined by the values and the vision of its founders. We are a Real Estate agency that is committed to putting service first, and doing the best for each client. With this in mind, a commitment to service, our unique application of communications technology and our individual style of marketing, we have becoming one of the leading...


  • Philadelphia, United States Bella Figura Communications Full time

    Job Description: Administrative/Executive AssistantWe are seeking a dedicated Administrative/Executive Assistant to join our team . In this role, you will provide high-level administrative support to our executives and ensure the smooth operation of our department.Manage executives' calendars and appointmentsCoordinate meetings and prepare necessary...


  • Philadelphia, United States Philadelphia College of Osteopathic Medicine Full time

    Administrative Assistant We are currently seeking to fill our Administrative Assistant position at the South Georgia campus with a highly qualified and passionate individual. Job Title: Administration Assistant Department: MECOE FLSA: Non-Exempt Location: Any PCOM Campus within 45min - 1hr Commute SUMMARY The administrative assistant provides direct...


  • Philadelphia, United States Robert Half Full time

    Description We are offering a long-term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Philadelphia, Pennsylvania. As an Administrative Assistant the role involves providing comprehensive administrative support, handling communication, and managing data with a high level of accuracy.What you get to do every...


  • Philadelphia, United States Ajilon Full time

    Ajilon - JobID: 9A2981D8-9D6E-4E2F-8BF2-450FE95CC318 [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team with various administrative and project-related...


  • Philadelphia, United States Net Commesh Full time

    Job Title: Administrative Assistant Location: Philadelphia, PA Job Type: Full-time Department: Office Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with daily office operations. The ideal candidate will be responsible for managing schedules, handling correspondence, and ensuring smooth...


  • Philadelphia, United States SourcePro Search, LLC Full time

    We are conducting a search for a motivated Administrative Assistant to join a property group located in Philadelphia, PA. The ideal candidate's duties and responsibilities include providing administrative support to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication....


  • Philadelphia, United States Designblendz Full time

    About Us: Designblendz is a dynamic and innovative architecture and 3D visualization firm based in Philadelphia. We pride ourselves on delivering exceptional design and customer service. We are looking for a versatile and motivated individual to join our team as a Bookkeeper/Front Desk Executive Assistant. Job Summary: The Administrative Assistant will be...


  • Philadelphia, United States Designblendz Full time

    About Us: Designblendz is a dynamic and innovative architecture and 3 D visualization firm based in Philadelphia. We pride ourselves on delivering exceptional design and customer service. We are looking for a versatile and motivated individual to join our team as a Bookkeeper/Front Desk Executive Assistant.Job Summary: The Administrative Assistant will be...


  • Philadelphia, United States Juno Search Partners Full time

    Administrative AssistantOur client, a biotech in Philadelphia, is seeking an Administrative Assistant to join their rapidly growing team and support their entire office.This is a hybrid role onsite 4 days per week with ability to WFH 1 day per week.Responsibilities* Assist in the meeting planning and scheduling for the entire office via MS Suite, as well as...


  • Philadelphia, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage...


  • Philadelphia, United States Acelero Learning Full time

    Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education programs across the country to create positive outcomes for the children and families served. Working as an Administrative Assistant at Acelero Learning will give...


  • Philadelphia, United States Robert Half Full time

    Description We are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage credit applications...


  • Philadelphia, United States WES Health System Full time

    The Philadelphia Model: Addressing serious mental illness (SMI) in long-term care (LTC) will provide highly structured therapeutic residential behavioral healthcare and treatment for frail adults who are eligible for skilled nursing level of care who also have serious mental illness and who have reached maximum benefit from the mental health resources...


  • Philadelphia, United States Insight Global Full time

    Insight Global is looking for an Administrative Assistant to join one of our large facilities management clients! This person will be responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. They will be required to work well with customers, visitors, and employees in a professional and...