Administrative Assistant
5 days ago
Job Title: Administrative Assistant
Location: Philadelphia, PA
Job Type: Full-Time
The Administrative Assistant will support day-to-day operations by performing administrative tasks and providing assistance to [team/department]. This role is crucial to maintaining the smooth operation of our office and ensuring efficient communication across teams. The ideal candidate is organized, proactive, and able to handle a wide range of responsibilities with professionalism.
Key Responsibilities
- General Office Support: Manage office operations, including handling incoming calls, emails, and correspondence, greeting visitors, and maintaining a clean, organized work environment.
- Scheduling & Coordination: Schedule and coordinate meetings, appointments, and events; manage calendars and prepare meeting agendas and minutes as needed.
- Document Management: Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
- Communication & Correspondence: Prepare and distribute internal communications and announcements; draft and format external correspondence and reports.
- Expense & Invoice Tracking: Assist with processing expenses and maintaining accurate records for billing and financial tracking.
- Project Support: Provide administrative assistance on projects, including research, data entry, and basic report preparation.
- Supply Management: Monitor and order office supplies; maintain inventory and manage vendor relationships.
Skills, Knowledge and Expertise
- High school diploma or equivalent; an associate's degree or relevant certification is a plus.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to prioritize tasks and work independently
- Attention to detail and problem-solving abilities
Benefits
- Competitive salary and performance-based bonuses.
- Health, dental, and vision insurance.
- 401(k) plan with company match.
- Paid time off and holidays.
- Opportunities for professional development and career growth.
-
Philadelphia, Pennsylvania, United States The Salvation Army Eastern Territory Full timeThe Administrative Assistant to the Kroc Administrators will provide a high degree of administrative support in a professional, highly confidential manner. The AA-KA will perform general office duties, maintain calendars, schedules and prepare agenda Administrator, Assistant, Technology
-
Administrative Assistant
5 hours ago
Philadelphia, Pennsylvania, United States The Learning Experience #396 Full timeJob Description Job Description Benefits:401(k)401(k) matchingCompetitive salaryDental insuranceHealth insurancePaid time offTraining & developmentTuition assistanceVision insuranceAbout the Role:The Learning Experience #396 in Philadelphia, PA is seeking an Administrative Assistant to join our team. This role will support the day-to-day operations of our...
-
Administrative Assistant
2 days ago
Philadelphia, Pennsylvania, United States The Learning Experience #396 Full timeAbout the Role:The Learning Experience #396 in Philadelphia, PA is seeking an Administrative Assistant to join our team. This role will support the day-to-day operations of our center and provide administrative assistance to our staff and families.Responsibilities:Manage office supplies and inventoryAssist with scheduling and organizing eventsHandle incoming...
-
Administrative Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States Friedman Vartolo LLP Full timeThe CompanyFriedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.The PositionFriedman...
-
Administrative Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States The Garner Firm, Ltd. Full timeAbout The Garner Firm, Ltd.: The Garner Firm, Ltd. is a dynamic and growing law firm located in Center City, Philadelphia. Our firm is dedicated to providing exceptional legal services to individuals in ERISA/employee benefits litigation, life and disability insurance claims, and other employment related matters. We are committed to client success and...
-
Administrative Assistant
3 weeks ago
Philadelphia, Pennsylvania, United States Alphabe Insight Inc Full timePosition Title: Administrative AssistantDepartment: OfficeLocation: Philadelphia PAEmployment Type: FullTimeSalary: $47500$55000 per yearJob Summary:We are seeking a detailoriented and highly organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure smooth operations within the office. This role...
-
Administrative Assistant
1 week ago
Philadelphia, Pennsylvania, United States Friedman Vartolo LLP Full timeThe CompanyFriedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.The PositionFriedman...
-
Administrative Assistant
3 weeks ago
Philadelphia, Pennsylvania, United States FFT Wealth Management Full timeAdministrative Assistant | Office Manager FFT Wealth Management, a multi-family office with global wealth management expertise, has a great opportunity open for a qualified administrative assistant at our state-of-the-art Philadelphia office headquarters in Liberty Place. This important in office position is responsible for providing a wide range of...
-
Administrative Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States On-Board Companies Full timeOn-Board Services is hiring a Administrative Assistant in Philadelphia, PA For immediate consideration please send your resume to resumes@onboardusa.com Subject Line: Position Title and State you are Located. About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to...
-
Administrative Assistant
6 days ago
Philadelphia, Pennsylvania, United States On-Board Companies Full timeOn-Board Services is hiring a Administrative Assistantin Philadelphia, PA For immediate consideration please send your resume to Subject Line: Position Title and State you are Located. About Us:On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer...
-
Administrative Assistant
3 weeks ago
Philadelphia, Pennsylvania, United States On-Board Companies Full timeOn-Board Services is hiring a Administrative Assistant in Philadelphia, PA For immediate consideration please send your resume to resumes@onboardusa.com Subject Line: Position Title and State you are Located. About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to...
-
Administrative Assistant
6 days ago
Philadelphia, Pennsylvania, United States Acelero Learning Camden Philadelphia Full timeAre you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education programs across the country to create positive outcomes for the children and families served. The Administrative Assistant is responsible for providing...
-
Administrative Assistant
6 days ago
Philadelphia, Pennsylvania, United States Alcoa Inc. Full timeAs the Administrative Assistant for the Assessment & Tax business unit, you will be required to provide administrative support to the entire business unit. Primary duties include:Process and distribute incoming mail.Act as the Business Unit Safety Champion; ensure documentation is up to date; maintain tracking spreadsheets; deliver safety orientations to new...
-
Administrative Assistant
3 weeks ago
Philadelphia, Pennsylvania, United States PSG Global Solutions Careers Full timeApply now and our proprietary system will quickly have you in front of a live recruiter. The Opportunity Description We're looking for an Administrative Assistant, working inReal Estate industry in6150 West Oxford Street, Philadelphia, Pennsylvania, 19151, United States. Are you someone who takes pride in your work, with a strong sense of ownership and the...
-
Administrative Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States PeopleShare Full timeNow Hiring: Administrative Assistant – Nonprofit OrganizationLooking for a rewarding role where you can make an impact? PeopleShare is hiring an Administrative Assistant for a well-respected nonprofit. If you're organized, detail-oriented, and love supporting a mission-driven team, apply today for IMMEDIATE consideration.Job Details:Schedule:...
-
Administrative Assistant
3 days ago
Philadelphia, Pennsylvania, United States Juno Search Partners Full timeOur client, a construction company in Philadelphia, is seeking an Administrative Assistant to support two senior leaders in a newly created role.Responsibilities Daily management of manager's calendar, meeting schedule, and contacts.Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list...
-
Administrative Assistant
5 days ago
Philadelphia, Pennsylvania, United States Juno Search Partners - Open Positions Full timeJob Description Job Description Our client, a construction company in Philadelphia, is seeking an Administrative Assistant to support two senior leaders in a newly created role.ResponsibilitiesDaily management of manager's calendar, meeting schedule, and contacts. Perform administrative services including processing mail, overnight mailings, photocopying,...
-
Administrative Assistant
6 days ago
Philadelphia, Pennsylvania, United States STARR Restaurants - Philadelphia Full timeWe are seeking a highly organized and proactive Administrative Assistant to support our C-level executives. This position will involve providing critical administrative and personal support, ensuring smooth day-to-day operations for the executive team, and assisting with various tasks and projects. The ideal candidate will have strong communication skills,...
-
Administrative Assistant
3 days ago
Philadelphia, Pennsylvania, United States Juno Search Partners Full timeOur client, a prestigious insurance firm in Center City, is seeking an Administrative Assistant to support a Managing Director and their team. This is a collaborative role, and the ideal candidate has three years of administrative experience and has strong Microsoft Office skills.Duties include, but are not limited to:Coordinate the Underwriting and Proposal...
-
Administrative Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States FFT Wealth Management Full timeAdministrative Assistant | Office ManagerFFT Wealth Management, a multi-family office with global wealth management expertise, has a great opportunity open for a qualified administrative assistant at our state-of-the-art Philadelphia office headquarters in Liberty Place. This important in office position is responsible for providing a wide range of office...