Administrative Staff

3 weeks ago

Maplewood, United States GIRL SCOUTS HEART OF NJ Full time

Camp DeWitt (day camp in Hillsborough Township, NJ), The OVAL (day camp in Maplewood, NJ), or Camp Hoover (sleepaway camp in Newton, NJ).

Camp Coordinator (at least 18 years old): The role of the Camp Coordinator is to work closely with the Camp Director and Assistant Camp Director in the planning and implementation of programs and unit activities. They are responsible for the day-to-day administrative operations of summer day camp, including Trading Post and weekly camp photography.

Assistant Camp Director (at least 21 years old): The role of the Assistant Camp Director is to work closely with the Camp Director in the planning and implementation of program and unit activities. They are responsible to act as the central point-of-contact for staff and assist in the day-to-day operations of summer camp.

  • Attend, plan, lead, and successfully complete all required pre-camp staff training, program workshops, staff meetings, and supervisory sessions.
  • Assist in the opening and closing of camp and weekly clean up.

Duties may include:

  • Manage change day/check in/check out procedures for the drop-off and pick-up of campers. For day camp, assist with transportation management (parent drop-off, pick-up, bus, etc).
  • Initiate and participate in parent communication for issues such as homesickness, discipline, and accident/injury.
  • Complete supervisory and evaluation of staff training/orientation. Perform regular check-ins and reviews with staff throughout the summer.
  • Plan programs and all-camp activities and ensure that all programs and activities are accomplished and prepared for. Assist in planning and ensure implementation of designated programs and all-camp activities.
  • Maintain necessary records including time off schedules, unit/program schedules, camper/staff ratios, etc. Ensure assignments adhere to camp policies and procedures.
  • Assist with generating weekly reports including transportation, program/unit groups, and camper shirts using Excel and CAMPWISE.
  • For resident camp, prepare weekly paperwork, including, but not limited to camper information forms, health forms, trip forms, pack out forms, etc. For day camp, prepare unit clipboards with notices, evaluations, permission slips, time cards, day-by-days, and attendance sheets.
  • Assist in the purchasing, managing, distributing, and inventory of program supplies/equipment.
  • Ensure all buildings are clean and secured each day. Ensure all camp areas are in safe condition in accordance with health and safety standards, rules, and policies of the camp. Report any issues to the Camp Director.
  • Act for the Camp Director when she is not available.
  • Knowledge and compliance with GSHNJ, Local, State, Federal, Youth Camp, and ACA health and safety standards, including adherence with all procedures and protocols related to communicable diseases such as measle, rabies, and COVID-19.
  • Perform other duties as assigned for the betterment of the campers, program, camp and the council.

Qualifications:
For all positions, applicants must have:

  • Emotional resiliency (handles stressful situations appropriately) and cognitive abilities(mental skills necessary) to carry out job responsibilities.
  • Capacity to work a variety of situations, including and not limited to, loud, large group setting, with high energy, both indoors and outdoors.
  • Ability to establish and maintain appropriate professional relationships.
  • Ability to maintain the privacy of information that may be shared with them regarding the campers in their care.
  • Interpersonal skills (skills used to reduce stress, reduce conflict, improve communication, increase understanding, and promote happiness) to interact effectively with individuals and groups respecting social and cultural diversity and to maintain appropriate boundaries.
  • Physical endurance to be on one’s feet walking, bending, twisting, reaching above head, carrying items, in other words, being physically active for 4 continuous hours, the ability to walk up hills, and the ability to run or walk fast 1/8 of a mile without stopping.
  • Ability to read, write, understand and follow printed instructions in English.
  • Ability to work in a variety of outside weather conditions – heat, cold, humidity, wind, precipitation, lake and/or pool water, wooded areas and environmental factors associated with the out of doors.
  • Personal skills, certifications, and experience to perform responsibilities in position(s) applied and/or hired for.
  • Ability to work as part of a team.
  • Attentiveness to details to equipment and facilities to ensure utilization, proper care, and maintenance is adhered to.
  • Ability to lift and carry at least 20 pounds.

Understanding that other duties will be assigned as required, which may include but is not limited to:

  • Overall cleaning, daily kapers, organization of supplies, cleaning of bathrooms/latrines/port-a-johns, movement of equipment/supplies.
  • Clerical or office work, including but not limited to record keeping and inventory.
  • Duties that benefit the overall camp program before, during and after the season.
  • Duties with the overall goal of leaving the site better than found.

For all Directors, Supervisors, Coordinators, and Administrative Staff, applicants must have:

  • Ability to assist campers and staff in an emergency (fire, evacuation, illness, injury).
  • Possess strength and endurance required to maintain constant supervision of campers/staff in related area (office, kitchen, Health Center, program areas, camp).
  • Ability to observe camper behavior, assess its appropriateness, and apply appropriate behavior-management techniques.
  • Possess visual and auditory ability to identify and respond to environmental and other hazards related to the camp program/program area/camp in general.
  • Ability to communicate with parents as needed.
  • Ability to use a personal computer.
  • Knowledge, ability and willingness to use excel, word, and camp registration program.

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