School Business Administrator/Board Secretary

1 month ago

Maplewood, Minnesota, United States South Orange Full time
Job Summary

The School Business Administrator/Board Secretary will provide fiscal oversight and management of the district's operations and business affairs to support its educational services and goals. This role will supervise the business office staff, manage the district's budget, and oversee various administrative functions.

Key Responsibilities
  • Supervise and manage the business office staff, including the assistant school business administrator, buildings and grounds supervisor, transportation supervisor, payroll services supervisor, and food services supervisor.
  • Prepare, administer, and monitor the annual budget, ensuring compliance with statutes and program goals.
  • Provide financial management, including collecting monies, projecting revenue and expenditures, and managing cash flow.
  • Assume responsibility for insurance records and insurance accounting.
  • Supervise payroll functions, including agency accounts and taxes.
  • Provide fiscal and technical assistance to principals, supervisors, and staff.
  • Maintain a continuous internal auditing program for all fund accounts.
  • Authorize the purchase of supplies, materials, equipment, and services, and oversee procurements.
  • Develop and maintain a Procedures Manual containing procedures and practices related to business and operations.
  • Participate in collective bargaining of employee contracts as directed by the superintendent.
  • Plan, organize, and direct the work of the central business office, including accounting and budget preparation and control, payroll and benefits administration, receipts and disbursement of funds, risk management, and allied fiscal services.
  • Administer, direct, and supervise non-instructional programs, including pupil transportation, food services, maintenance of buildings and grounds, and plant operations.
  • Establish controls and prepare reports required by state and federal agencies related to fiscal operations.
  • Administer the district safety program, ensuring high standards of safety and security within the district.
  • Carry out all functions of the Certified School Business Administrator/Board Secretary as identified in N.J.S.A. 18A and in Board policies.
  • Prepare and submit reports to the superintendent as requested or required.
  • Prepare agenda items, including financial resolutions and minutes of Board of Education meetings, and attend board meetings.
  • Advise the superintendent on the financial status of the district on a continuous basis.
  • Assist the superintendent in developing and implementing a long-range strategic plan for the district.
  • Responsible for overall facility use by community and outside groups.
  • Work with the Board Finance Committee on budget and other financial issues of the district.
  • Work with the Facilities and Technology Committee on maintenance and capital improvement of district assets.
  • Oversee school board elections.
  • Assume the leadership role in bond and levy issues, along with facility planning, renovation, and construction.
  • Publish all legal notices concerning district business.
  • Assist in recruiting, hiring, training, supervising, and evaluating support staff in the Business Office.
  • Perform other duties as assigned by the Superintendent or in the role of Board secretary by the Board of Education.
Requirements
  • New Jersey Standard School Business Administrator Certificate.
  • Degree in accounting, business, or related field.
  • Minimum five years of school district business office experience preferred.
  • Computer proficient.
Working Conditions

The School Business Administrator/Board Secretary will work in a fast-paced environment, managing multiple tasks and priorities. The role requires strong organizational, communication, and interpersonal skills, as well as the ability to work effectively in areas of school administration and program implementation.

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