Office Administrator

6 days ago

Rutherford, United States Triveni Full time

Job Description:

As an Office Admin and Executive Assistant, you will be responsible for managing the efficient operation of our office while providing high-level support to our executive team. This multifaceted role requires a detail-oriented professional with excellent multitasking abilities and a strong sense of discretion.

Key Responsibilities:

Office Administration:

  • Manage office supplies inventory and place orders as necessary.
  • Organize and maintain office files and records.
  • Coordinate and schedule meetings, appointments, and travel arrangements.
  • Ensure the office environment is clean, organized, and welcoming.
  • Assist in organizing company events and meetings.
  • Handle office-related queries and address any issues.

Executive Assistance:

  • Provide comprehensive administrative support to senior executives.
  • Prepare reports, presentations, and correspondence.
  • Handle confidential and sensitive information with the utmost discretion.
  • Assist with special projects and other duties as assigned.
  • Manage executives' calendars and scheduling commitments.
  • Liaise with internal and external stakeholders on behalf of the executives.

General Duties:

  • Manage the reception area and staff to ensure effective communication both internally and externally
  • Greet visitors and clients with a professional and friendly demeanor.
  • Answer and direct phone calls, taking messages when necessary.
  • Manage incoming and outgoing mail and packages.

Qualifications:

  • Proven experience as an office administrator or executive assistant.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize effectively.
  • High level of discretion and confidentiality.
  • Positive attitude and professional appearance.

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