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Office AdminPersonal Assistant
4 months ago
Benefits:
Health insurance
As an Office Admin and Executive Assistant, you will be responsible for managing the efficient operation of our office while providing high-level support to our executive team. This multifaceted role requires a detail-oriented professional with excellent multitasking abilities and a strong sense of discretion.
Key Responsibilities:
Office Administration:
Manage office supplies inventory and place orders as necessary.
Organize and maintain office files and records.
Coordinate and schedule meetings, appointments, and travel arrangements.
Ensure the office environment is clean, organized, and welcoming.
Assist in organizing company events and meetings.
Handle office-related queries and address any issues.
Executive Assistance:
Provide comprehensive administrative support to senior executives.
Prepare reports, presentations, and correspondence.
Handle confidential and sensitive information with the utmost discretion.
Assist with special projects and other duties as assigned.
Manage executives' calendars and scheduling commitments.
Liaise with internal and external stakeholders on behalf of the executives.
General Duties:
Manage the reception area and staff to ensure effective communication both internally and externally
Greet visitors and clients with a professional and friendly demeanor.
Answer and direct phone calls, taking messages when necessary.
Manage incoming and outgoing mail and packages.
Qualifications:
Proven experience as an office administrator or executive assistant.
Excellent organizational and time management skills.
Strong communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize effectively.
High level of discretion and confidentiality.
Positive attitude and professional appearance.
