Office Administrator

3 weeks ago

Kapolei, United States DMG Full time

DMG Corporation is a regional, independent sales agency for premier commercial HVAC equipment representing engineered products designed and customized to meet our customer's specific needs. Distinguished company with excellent benefit package, including paid time off, paid holidays and top tier medical, dental & vision coverage options available. Headquartered in Orange, California we're growing and looking for talented, dedicated people to join our Team.

We currently have an opportunity for an Office Administrator in our DMG Hawaii Office.

General Office Duties:

  • Schedule special meetings and events
  • Track orders and support Outside/Inside Sales
  • Order and Purchase office and warehouse supplies

Accounts Payable:

  • Process FedEx and UPS invoices, receive PO orders in NetSuite and equipment returns for credit

Accounts Receivable:

  • Verify customer accounts, process Sales Orders & Vendor Orders
  • Fulfill Sales Orders and process returns for credit

Shipping and Receiving:

  • Create labels and ship via FedEx
  • Schedule incoming and outgoing freight

DMG SC:

  • Assist DMG-SC Coordinator and monitor DMG SC Technician's schedule for service calls

Warehouse and Stock Room:

  • Complete inventory count
  • Organize stock and non-stock equipment
  • Schedule forklift operators for certification

Education/Experience:

  • High School Diploma or Equivalent
  • 3-5 years of Office experience
  • Experience in HVAC or Construction industry a big plus
  • Prior experience with Accounting principles, specifically billing and purchase orders
  • NetSuite experience preferred

Skills & Talents:

  • Must be extremely detailed oriented
  • Excellent customer service skills
  • Solid verbal communication skills
  • Proficient in Microsoft Office
  • Work well under pressure and good at multi-tasking
  • Work well in a Team setting

__________________________________________________________________________________________________

In compliance with California Consumer Privacy Protection Act (CCPA), there may be a need to collect your personal information, (Name, Address, Phone Number. E-mail, etc.). When applying for a position with our firm, you are providing consent to use such information within the normal scope of recruiting and business operations. The company does not and will not sell your Personal Information for any consideration. For a complete list of the information we collect, please see our Company Public Privacy Policy located on our website at www.dmghvac.com.

DMG is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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